How to Organize Photo Archives
first, let's talk about your portfolio, Um, and organizing that portfolio to make sure that you have the ability find the images that you're looking for. First off, hopefully you're always using light room. If you're not, it's time to start. Okay, that's the first tip. Use like room. Secondly, um, if I were starting this process and I needed to somehow organize everything I had and it was all in shambles all over the place, I would plug in every drive I had and I would import the entire drive into light room, and then I would start organizing from there, so I would just start pulling in. Information should hit the import dialog box. Click on that drive, hit import, and every image that you have on that drive will show up in light. That's how you can get all of your images into one place without actually having to move them around. Then you'll start to see Oh, I've got duplicates here. I've got extra ones here. There's multiple copies all over the place because they'll actually line up ...
together when you click on all photographs and ask it down in the toolbar right here to sort by instead of custom order. If you haven't sort by capture time than all of your images, no matter what drive there on will show up right together if they were shot at the same time. And if you see 15 versions of the same photo, you know you have a lot of copies. Choose one and put it somewhere and then let the rest go. And that's how you can start organizing getting things into the right place. If you look in light room at the very top, there's a folder area, and that folder area is actual locations on your hard drive, and you can see that I've got multiple areas. Multiple folders. I'm sorry. Hard drives. I got my regular hard drive. I've got a portfolio drive. I've got a studio working drive, which is at home, so that's dark because it's not attached, and then you can see have a traveling portfolio that's just a copy of my portfolio home. And then I've got a working catalog, and then I've got a working drive, which is work that I'm working on when I'm traveling so you can see all those air attached and I can see everything all at once, so I can look through my portfolio, and I can look through all my working stuff all at the same time. Now, some of you probably have multiple catalogs for different things, right? Raise your hand. If you do that, that's wrong. Don't do it anymore, Okay? You want one working catalog? The reason you want one coworking catalog is so that I can look at my portfolio and I can work on things all at the same time. And they can all be connected to all the same published services. And you're going to see that in a minute that we're actually going to be connected to our stock photography service, which is Adobe stock and will be able to just drag. I could be working and go, Oh, I'm done with that image and pop it in and hit publish in. It's off to Adobe stock. It's very easy to connect all of your published services and share images with Facebook and the world. You can put images everywhere really quickly if you're in one catalog so you can work on everything all at the same time. Yeah, have you run into issues with your catalogues being too large. That's why minor broken out. I have 60,000 in this catalogue, and it's fine, um, light room if you if you have them in different folders, your photos or in different folders like my portfolio is divided up into years, so the portfolio catalogue has each year is a folder. So that way, my favorite images from that year going toe one folder when I click on that folder and look through it, all the other folders and all the other disks air disregarded at the time that I'm looking at that folder and then light room is quick. If I goto all photographs and I looked through all 60,000 it will slow down because it's looking at all 60,000 at once. So as long as you localize all of your images into smaller groups into folders that air, you know, a job or a year worth of portfolio work, then light room will still run through it pretty quickly. Obviously, if you go up to a 1,000,000 images in your catalog, there's gonna be a slow down. The more you have, the slower it will get. But it's not so, uh, slow or is such a marked slowdown that it's worth the lack of organisational structure of having multiples. So by having multiples, you may have a bunch of really fast catalogs, but they're doing nothing for you. The only catalogue that's doing something for you is the one year in mine is doing it all for me at once. So it's worth a tiny bit of slowdown on a really large catalogue, because I can instantly share every image that I have. Plus, all of this could be connected to my phone. So I have my phone right here and all of my portfolio is on my phone. And so when I'm standing in line at the grocery store or my son is in the dugout and nothing's going on in the baseball game, I can actually be going through my portfolio and saying, You know what? That's a good image. I should put that in my stock, and all I have to do is add it to a collection for stock. I'll show you this if go into light room here with me right now, you'll see that I've got down here collection. Oh, I'm gonna expand it there See PORTFOLIOS. Stock Review. So I click on that collection and I can add those images to my phone because you see right here this little side word Wade's arrow, that means it's connected to my phone. So if when I'm at my son's baseball game and I see an image that I like, I can just tell it toe, add it to that collection when I get back to the studio or three days later, or whatever, and I want to look through and try and find some adobe, some stuff for Adobe stock, then all I need to do is click on that collection, and that new image will be right down at the bottom or in the middle or wherever of the collection. So let's say it's this one, this lighthouse image. So I like the lighthouse image and I want to share it. I want to try and sell it on adobe stock. I think it's a valuable piece of, ah photograph, so now I can share it because it's all connected. So the first thing that you could do to organize and be ready to sell stock is to make sure that using one catalogue all your portfolio and your working images air all inside that catalog. And then that catalog is going to be connected to Adobe Stock. And you can see that Adobe Stock is one of your published services down at the bottom in the library module on the left hand side, and that is, you just have to click on it and sign into your adobe stock account.