Class Introduction: Archiving Photos and Catalogs
All right. So we have gone through the process of working on our photos. Um, if you have properly secured your photos after you took them. So you took a photo. You made sure you put it in the right place in the hard drive. You made sure it was backed up. Um, And then you brought it in tow. Light room. Uh, you went through the process of selecting the images, and after you selected the images, you went through the process of adding keywords and organizing them so that you could find him later. At this point, you have developed your images, you've adjusted your images, you've taken him to photo shop and you've done some editing on a Maybe you brought them back into light room. There's another reason we bring those images back in the light room. No matter what we build. Whatever kind of edits we do in photo shop, we always bring her back to light room because now not only do we wanna be able to share them and we've shared them out to the web through our collections, you can share him out ...
to the web through a published service like tea place like SmugMug, or you can even export those images to J pegs and deliver him on disk. So after you've done all of that stuff, so you're completely finished and you've got the set of images that you want to use, and we're going to actually go to a wedding and I want to deliver. So I've delivered an entire job to a client and I'm done. I've delivered the J pegs to the client. I've printed things for the client. I've put them on the Web so that people can see him in order prints. I may have even made album for somebody off of, ah, wedding as well, but I finished the job once. The job is completely finished, and it's time to get rid of it, because I've got a lot of images. For instance, if I go to this wedding particularly, it was a very long wedding, so I'm gonna go and show this in the library. It's a huge wedding, Big Big Wedding, and there's about 4000 photos, 4400 photos over the course of a week that are still sitting there inside of my of collections and inside of my, uh, light room catalogue and hogging up space on my hard drive and all of those kind of things. And I need to get rid of it because I'm not gonna use all of these images for the rest of my life. I'm gonna use a key number of them as portfolio where the items. So how do you take a job or a vacation or a set of photos that you only want to keep five or 10 or 100 of and get rid of the thousands, but not really get rid of them because you still want to be able to go back to him later. And in my case, because I'm a professional and because clients will come back to me later wanting to build albums or get a photo of so and so or whatever that they will come back later and they'll want those images. So I need toe archive. So this is the process by which you're going toe archive your images. So we're going to first go to the job itself and make sure that once you've before you do this, you have to make sure that you have gone through all the processes that you want to go through so that you have added your keywords. You've done what you wanted to do to the images. So you're ready Toe archive. Once you're ready to archive, simply go over here to the right hand side and right click the job or the folder that you want to archive. And I'm going to come down to the bottom of this menu and you'll see an option that says Export this folder as a catalogue. So we've been importing all of our images into one catalogue, and I'm a big supporter of one catalogue processes. So because I want to be able to connect to the Cloud Lightning Classic, only one catalogue gets to connect to the cloud at a time. And so, if you want to be able to do the stuff that we do by sharing images to the cloud, you have to use one catalogue and bring all of your jobs in. So I have a bunch of jobs. You can see that got a bunch of jobs here, so I'm gonna right click this and I'm an export it as its own catalogue. So in the end, I will actually have one catalogue per job. Um and so I'm going to go to the job folder, and I'm gonna go to this particular job and I'm going to and you can see that I've already done this once before in my normal workflow. But I'm going to do it again here for you today. So I type in catalogue, and we're going to call this a C. L finished. So this catalog is completely finished. It's done ready to archive it. And down here there are some options. And these options, um, don't You don't need any of them right now for this particular workflow. But let me tell you what they are. Just so you know, if you click on export negatives and files, it's going to make a copy of every export every file that you're using in this job. And if you build and includes smart previews, it's actually gonna also build the smart previews for every image in this job. And you can also include all the available previews, and that's gonna make the entire That's pretty much taking everything that you need to immediately open this up as its own job and work on it and it'll just like if you open up this catalog on its own, it will just be ready to go. The problem is that it's also going to expand the size of what you're trying to archive. So my suggestion is a you don't need the tech support the negative files because they're actually right here in the folder that you're exporting the catalogue to. So the negative files already exist, so we don't need to do that. And then we don't really need to build the smart previews or include smart previews because we're not gonna do anything with them. So we're gonna not do that. And then including the available previews, is Onley necessary? If you want open it instantly. Chances are I might never open this again. Or if I do, it's not gonna be like urgent to second rush. So I can save a lot of space by simply Onley, including the catalogue itself. So now I'm an export, this catalog and it's just writing all the information about all 4400 photos into a catalogue that is unique to that one job, and it's putting it in the job folder with the job itself. so it's gonna tidy everything up. It's going to give me one catalogue, and now I need to right click this folder again and show it in the finder. So or Explorer for those of you on a PC. So here's the job, and it's got a folder here called Catalogue L. C. L. Finished and there's the catalog. The catalog is a gigabyte. If I had included all those previews and stuff like that, it would have been really big. Okay, so once I've got that job, then my next job here or my next task is to take that job and put it into an archive drive. So here is the archive drive, and I'm simply going to grab this job and I'm going to drag it to the archive drive. Remember, it's got all these raw photos here. It's got a bunch of videos that I have made. It's got ah, catalogue, uh, information. It's even got the disk that I sent to the client. It's got everything in it. So this is the total work that I did for this client. I'm gonna grab it. I'm gonna drag it into the archive drive, and it's going to copy. So because these air fast drives this is a fairly big job. It's 128 gigabytes, but it's gonna copy in about five or six minutes. It's gonna move over there and once, Once it has finished copying, I need to make sure that I confirm that the copies Air Riel. Okay, I cannot I cannot leave this job or delete this job from my current working circum or my current drive without knowing that the two copies air exactly the same because the archive copy is going to be on a completely separate disk that I put on a shelf. I'm also going to put that same, uh, archive copy on the cloud, so I'm gonna drag it to my Google drive. My good Google drive has an unlimited space on it, so I'm just going to drag it up there and let it send it to the cloud over the weekend on, and it'll be on the cloud. It will be on the archive drive, and then I can safely delete it from my system. So what I'm gonna do to do that is I have a, uh, program called Delta Walker and it's all it does is compare to files, so you don't necessarily have to use this program. You can use any file comparison programme. Simply click on it once it opens. Create. It's got a weird glitch where the search thing is over. So you have to be careful there. OK, so now what I'm gonna do is I'm comparing. Here's the reference folder. Here's the regular folder. I'm gonna grab the original folder and put it in this line, and then I'm gonna go and open the archive drive. And even though it's not done copying, Aiken still copy the location into this line here. And then as soon as the status bar on this copy is finished, all I'll do is click on the little blue button up here, which is obscured by the search window, which I cannot figure out. It's a glitch in their program, but I simply click on that little blue button to execute the count. But the most important thing is that in the in the preferences for this comparison, make sure that in the content area, it says use bite by bite comparison that way, instead of just looking at text comparison or looking at the size of the file. It's actually looking at everyone in every zero to compare whether it's a good copy. So once you finish with this copy, then all you need to do is click on that blue button and it will compare the two. And at the end. As long as these numbers down here are all zero, there's no difference between file number one and the copy of the file. And so I all you do is wait for it to ding when it's finished. Look down here. If the numbers are all zero, then you can close out this copy or this copy confirmation program Delta Walker. And then you can simply delete the original file here because you know it has been copied over to the archive.