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The Importance of Robust Systems

Lesson 7 from: Digital Declutter: Organizing Your Digital Life

Jonathan Levi & Maya Yizhaky

The Importance of Robust Systems

Lesson 7 from: Digital Declutter: Organizing Your Digital Life

Jonathan Levi & Maya Yizhaky

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Lesson Info

7. The Importance of Robust Systems

Lessons

Class Trailer

Chapter 1:Introductions, Foundations, & Setting Up For Success

1

Download The PDF Syllabus

00:28
2

Course Structure How To Succeed

05:43
3

What is Digital Overwhelm

04:17
4

Why Does It Actually Matter

07:06
5

The Alternative - Digital Peace of Mind

02:31
6

Quiz - Chapter 1

Chapter 2: The Fundamentals To Digital Peace of Mind

7

The Importance of Robust Systems

05:41
8

The Power of “The Cloud”

03:30
9

Leveraging Automation To Reduce Friction

04:55
10

Reestablishing A Healthy Relationship With Your Technology

05:47
11

Digital Minimalism - The #1 Strategy To Achieve Order

04:57
12

What Intuitive Organizational Type Are You

04:28
13

What To Do When “Life Happens”

03:27
14

Quiz - Chapter 2

Chapter 3: Regaining Control: Taming Your Inbox

15

Wrangling All Of Your Email Accounts

04:56
16

Inbox vs. Archive - Achieving Inbox Freedom

04:07
17

The Machete - Cutting Down Your Overloaded Inbox

03:41
18

The Scalpel - Strategically Cutting Down The Rest Of Your Inbox

06:58
19

Get A Grip On Your Subscriptions

04:35
20

Starting Fresh - Creating Your Own Structure

07:25
21

What Happens Next - Beginner’s Inbox Organization

08:40
22

Let’s Get Ninja - Advanced Inbox Organization

08:02
23

Quiz - Chapter 3

Chapter 4: Everything Else: The Basics of Digital Order

24

Enabling Back-Ups

10:02
25

Calendar

12:24
26

Choosing & Using A “To-Do” List

09:23
27

Neat Notes Snippets

11:59
28

Syncing and Organizing Documents

10:00
29

Downloads Folder

03:49
30

Conquering Your Contacts List

11:08
31

Securely & Safely Storing Passwords

09:00
32

Scan It, Send It

04:55
33

Managing Legacy File Storage

04:46
34

Quiz - Chapter 4

Chapter 5: Managing Your Media

35

Saving Sites

05:16
36

Cross-Device Syncing of Photos & Videos

06:45
37

Keeping Your Music Organized

07:57
38

Books and Reading Materials

05:18
39

Quiz - Chapter 5

Chapter 6: Conclusion

40

Self-Assessment & Success Moving Forward

05:47
41

Congratulations & What We’ve Learned

01:42
42

Bonus - How To Take Your Digital Decluttering To The Next Level

00:27

Final Quiz

43

Final Quiz

Lesson Info

The Importance of Robust Systems

Next up we're going to dive into the fundamentals to digital peace of mind. We'll begin by covering our guiding principles for effective digital organization, robust systems, cloud based storage and powerful automation. First up robust systems now that you've taken an inventory of your digital footprint, you might be surprised by how much digital clutter you have accumulated. You may even be wondering how did it get like this? First of all, I want to say that this is completely normal and it's not your fault. You see, while most of us were taught how to type in school and use basic computer programs, very few of us were taught the skills needed to organize our digital lives. This is similar to the ways that schools teach us how to do math and basic economics, but don't go into the most important skill of managing our personal finances. What's more though there are usually great tutorial videos for every app device or service that we use. Those tutorials focus almost exclusively on feat...

ures. It's very rare for a manual to give you recommendations on how to actually stay organized within that app service or device, right? Or power to leverage the app most effectively for your personal needs. Most tech companies want you to use their products as frequently as possible, not as intelligently or as thoughtfully as possible on top of all of this. When it comes to our digital lives. We have to acknowledge that these are systems that are being rigorously used every single day. A nice metaphor that I like to use is to compare the level of clutter and disorder in a family home with three kids versus the level of clutter and mess in a vacation home. That only gets used once a year. Obviously the active lively home is going to be much less orderly, right? That means that it really is important for you to set up your technology and your systems in a way that actually works with the rigorous nous and regularity that you use them. Now, let me remind you, nearly all of us spend at least 40 hours per week immersed in our digital worlds. And let's be honest, for most of us, it's much more like 80- hours. This is because we use our digital devices for just about everything from communicating with others to doing our jobs, to researching and even to relax and wind down what's more? We share many aspects of those digital worlds with various members of our team, our friends or our families. Of course, things are going to get disorganized if left to their own devices. After all, this is the second law of thermodynamics without some level of intervention, entropy or disorder always increases over time, but it's probably safe to say that you have tried some different interventions in the past. You've gone through and cleaned out your inbox, organized your files before transferring to that new computer or sorted out your photos. Why then does the clutter persist. Why can't we seem to beat that? Pesky 2nd law of thermodynamics in just about every case clutter persists because systems aren't robust or easy enough to face the challenges they're subjected to. If your digital world consisted of a simple word processor, like computers in the early 1980s, you might be able to manage it without a very robust system. But when your digital world includes everything from your calendar to your photos and even your financial life, you need much, much more robust systems. Systems that withstand the pressures of daily use and abuse frictionless systems that make organization as easy or even easier than disarray. In his book, Willpower doesn't work. My dear friend and psychologist, Dr Benjamin Hardy explains that for actually achieving the things we set out to, we simply cannot rely on willpower Instead. Dr Hardy explains that we must deliberately design our environment to effectively force us to do the things we want to do. If we want to work out five times a week, we can't depend on willpower to get us to the gym. We must instead commit to a friend or pre pay for classes or find some other way to make it literally easier for us to just comply. I want to spend less time surfing the Internet and instead get to bed at a reasonable hour, set your wifi router to shut off at eight PM. Ben calls these types of systems forcing functions and they are one of the key secrets to his meteoric rise to success Throughout this course, we are going to teach you how to create, apply and use systems that are incredibly robust. These systems will withstand the pressures of your typical busy, complex digital life and endure whatever you can throw at them. But above all of that, wherever possible, we are going to teach you how to create systems that act as forcing functions. They will literally force you to maintain order, either through automation or by giving you no other option. In short, unlike every other attempt you've made at gaining control over your digital life, this time it's going to stick and we're going to show you how

Class Materials

Bonus Materials with Purchase

Course Syllabus
Worksheet - Exploring Your Intuitive Organizational Type
Worksheet - Surveying Your Digital Landscape
Worksheet - Email Account Triage

Ratings and Reviews

joe culver
 

This class is well organized and flows well. There is one thing I do NOT like is the reference to another class in the Syllabus: "Kill The Chaos of Information Overload with Evernote Webinar" The webinar has only one good tip, use Tabs in Evernote. The webinar hypes more tips if you buy the course by Charles Bird. I bought the course for $197 which was listed as a discount from a much higher price. The course is poorly assembled, out of date, and hardly worth more than a few dollars. It assembled with a bunch of short videos, each video starts after he is talking and ends before he is finished. Evernote Scanner is no longer made and Evernote no longer supports the software.

Student Work

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