Adobe® InDesign® & Creative Cloud® Libraries
So one thing I want to talk about quickly is libraries and the CC Libraries. You saw that pop up. And I'm not going to go into great detail because I'm finding that I'm not even using libraries as much as I used to, but I am using Creative Cloud Libraries to some degree. So what a library is, the InDesign library, that's where it gets confusing. We've had libraries in InDesign forever, now there's Creative Cloud Libraries. And so now they both exist in InDesign. One of them may go away, I don't know. But I'm going to open up this book and let's just say I have items that I use a lot, that I want to use over and over again. I'll put those in a library, an object library, so they're always there for me. So the first thing I'm going to do is open up an existing library, and then we'll actually create a library. So I'm just going to say open. I find it just like I would any other library, oh I'm sorry, any other document. But I'm going to find one here, it says wild items, and it's I-N-D-L...
, so it's an InDesign library. It has a different icon as well. And here's a library that I've created. And if you notice I have photos. So I have this one that's called black and white, I have a colored illustrator file, this one's a p and g file. And I have some pull-out quotes already laid out for me as well. These are items I think I might use again and again. I have a library that's all logos. It might be my color logo, my color laser printer logo, my black and white one, one that's good for a website, one that's three colors, whatever, I have all the different logos for me in one library. I created a library that's just for me. Now the libraries are not attached to the files. They kind of just sit there off by themselves. And I can have many of them open. So in this case I created one for this wild photo. And any time I want one of his logos, I just grab it and drag it, and drop it onto the page. Now you notice it's a big gray square. That's because if I look at the links panel, it's missing. We talked about links in the intro. What happened was, when I put that into the library, it sat in a certain place. In the meantime, probably because I moved from machines, it lost that link. So I can go back, this is now as if I placed it on the page normally. So library is just kind of a quick way to access those items. I placed it here and it says it's looking for it wherever it was, obviously it's not there. So it's looking for it on my computer not this computer. So I need to relink it. So I would relink it just like I would any other link. But it's still out of date in the library is the problem. So once I update it here. Let's actually go ahead and relink it. And I should have my links here, looking for the black and white one. Alright so it's actually not here, so I may or may not actually have this available to me, the black and white one. But I would need to update it. Let's see if it's in here, there we go. So I went ahead and updated it, but it's still not updated in the library. If I drag that out it's a missing link again. But I can tell it, because this is selected in the library, and this is selected here, I can come in here and say, update that library item. So now it's expecting it exactly where it is. So now every time I pull this into a new document, it's automatically there and it's fine. So again I'm just putting things that I would use over and over again in this library. Well how did they get to the library in the first place? Well you have to have it on an InDesign page first. So if I were to place, let's say, just an image on here. Let's actually, I'll just place this e, p, s. This is just a document I use for creating that original logo that's here. Let's say I wanted that in my library. It's pretty simple. I put it on an InDesign page, drag it into the library, now that item is there. I can double click on it and give it a name, a description, we can search by the description. Alright so I have everything that I might use over and over again in this library. So there's a quote I might need. I might need this quote down here. So I just put that in there so I can use them again and again. I don't have to remember what document I used them in last time or anything, I can put them together here. Let's create a new one. File, new, library. When I do that it asks me, do I want to look into CC Libraries? No, not right now. I just want create a new one, it gives an indl. I can give it a name. And now I can put items in here. Maybe I say, okay this is a new one, I'm just going to put logos in here or something. Drag that in, drag this in. So anything can be dragged in except for guides. You can put guides in but you can't drag them in. So that's one that I use a lot. Is I have a library full of crop marks. So if I want to use the same crop marks and guides over and over again, I have that here. And we'll go into libraries, and open up crops, and I have these. So let's actually open up, a four up. I have this one called four up business cards. It's a half page letter. And actually I wanted it to be, wide, so let's change that orientation to wide here. So I have that set. Let's close up some of these items that are here in our way. And I want to put this four up business card no bleed on there. Well because it's got guides I can't drag it, it will give you a warning if you try to. But I can go ahead and place that item. Let's just place it. And when it does that, you notice it's already got my guides, it's got my crop marks. So if you have to use this set up over and over again, putting it in a library is an amazing time-saver as well, especially if you have four up business cards with bleeds, you have to have a gap between each one, you have to have a crop mark for each one. I do it once and throw it in here. So I use that, either templates or libraries, or both together. But basically it's for any item that you would use over and over again. There's no magic link backwards. Like I said, if I make a change here, it doesn't tell the library that there was a change, and it doesn't tell all the other files that I've used the library for, that there's a change. There's sort of, just think of it as a shelf, to put things on. But when I take things off it doesn't keep track of what I do with the stuff I took off the shelf. It's just a quick way to find that, so I have libraries for different clients. I have ones that are like layout libraries, things like that. What the Creative Cloud Library is, is kind of interesting, I'm not sure I'm quite using it altogether yet. But it's in the window menu and it says CC Libraries. And what that does is let me have tons of different libraries. And because it's in the Cloud, anything I put in this library is available to me, either on my other machine, or any time I open up InDesign even if it's on someone else's machine. I log into my version of it. I can use that. Let's say I'm stuck somewhere in a hotel and I don't have my computer but they have a computer. And maybe they have the Creative Cloud on there. I can log out of their machine and log into mine and then suddenly I have access to all my assets that are there. So one of the questions when I went to create this library was, do you want to make a Creative Cloud Library? I can migrate any library I want over to a CC Library, and I think that's probably where things are going to go eventually because you get prompted a lot more for that now. How about the CC Library? You want to try out the CC Library? Let's try out the CC Library, right? So I have a feeling that's where it's all going. So the CC Library is just I have tons of different libraries here, like I have one that's all my wild photos. So I put that in here, and actually somewhere in here I put a lot of color stuff in here as well. I should have logos, there we go, there's all my different logos. I have this one here, I'm going to go ahead and add that and place that on the page. Again it's missing, so wherever I put it from, it's missing. I don't have a link to that anymore. So I can put those items in there and they're available to me through the Cloud. So again, it's sort of the same thing. Look into the Creative Cloud Libraries, I don't really want to cover a lot that's on there. But I have color themes, so all the colors that I made over here. If I make a theme. Some of these I brought in from the mobile apps. And I actually have a class that I did here on the mobile apps, so I actually go into the whole Creative Cloud the Libraries and everything that's involved in that. But I just want you to know that if you have libraries, we're using libraries, or want to use in theory, you can migrate them to CC Libraries. Like I said I haven't with many of mine just yet, but again, there's a button now. Any time you want to click that, let's get you moved over to the Creative Cloud Library. So again, like I said, I use libraries all the time, because I can't remember what document I put something in. I just want to have a library and it sits in my client folder. I have abc client here, boom, here's all the libraries that have to do with anything of theirs. And I've got one that's with my templates and my layouts that's just for me. And I've got my library in there with my crop marks so I know when I start a new job, or new project, boom, I've got all the crop marks ready in my library there. Does that make sense for libraries? There's a lot more with libraries but if you don't use it you probably don't care. If you use it you're going to dig into it and figure out what you can and can't do with it. So and see kind of how which one fits your work flow better, the regular libraries or the CC Libraries as well.