Intro to Apple® iWork® - Pages®

Lesson 5 of 8

Advanced Formatting

 

Intro to Apple® iWork® - Pages®

Lesson 5 of 8

Advanced Formatting

 

Lesson Info

Advanced Formatting

Let's talk a little bit more about advanced options and formatting okay so let's get into let me remove let's remove all of that so it's a nice clean document again all right, perfect. So let's talk about some of the advanced options here in formatting um so introduction so we'll highlight this text here um that looks a little scrunched so there's a couple things we could do here one we could make the font bigger so that's pretty straightforward will come over here and we'll use the stepper we could make that fund bigger and we can also uh choose to add values here so we could say it's a forty point funt um and so we've got a bigger fund another option is let's change that back to a twenty point fund is if we click on the gear wheel here and um revealed these options here there's one called character spacing which is actually really cool so what we could do here is this is the amount of space in between each character in a sequence of text. So for example if I wanted to take introducti...

on and spread that out then then we can use the character space in here to spread that out so we can use the stepper if we want some precision editing done here so we'll go up tio nasty forty percent okay so that gives us forty percent increase in in character spacing in that selected text um likewise we could go back down to zero and we can actually go negative as well so you know, in terms of thinking about marketing material and things like that, you know, all bets are off a ce faras formatting goes you know we could we could scrunch text up this way we get to scrunch text up this way and make text overlap and do all sorts of things s o we could we could scratch things up or expand things using the character spacing and it's really cool because it gives us a little different perspective on on what our text looks like just, you know, something a little bit different something that stands out more for your audience um see the baseline shift so baseline shift is essentially the amount of space below that text to be honest, I don't know the difference between the baseline shift and the after paragraphs basing to me they're kind of one of the same um maybe somebody technically is watching has a better opinion of that. Um so that's what that is capitalization so we could change the text from regular too, uh to all caps so this is really, really nice for if you're doing a longer document, I don't necessarily want to turn on the caps lock and then start typing away because I might forget to turn that off when I don't need it so what this allows us to dio is type of document normal or if we have existing text like we do here this feature allows us to capitalize all the texas selected in that it's a nice feature uh we can turn that off again small caps um does essentially the same thing the only difference being um and this is actually how I personally write I don't use lower case letters when I hand right so what I do is I do all all capital letters but the first capital letter is always a little bit bigger and in the rest of our still capital but they're shrunk down a little bit so that's essentially what that's doing here on then title case changes the first letter of every word to an uppercase letter again this is great because if you have pre existing text that you're working with it allows you to quickly and easily change that to just the right kind of format you want it goes back to what I said before about giving lots of control and really empowering you to do some pretty amazing things using a lot of features that are just built right into the right into the software when you guys work with marketing material is a lot of this resonating with you two are there things that maybe you've picked up so far that maybe you could incorporate in your workflow tio maybe do things a little bit better other specific things that a lot of this seems like it would just save a long time as far as anything especially the text you just uh yeah absolutely dido that yeah, I love it and that's what this is all about it's really about making you familiar with what's there I've also been curious about I know you'll get there but that the top words his body and I know that if you drop that down it says header one head or two hundred three I always look at that and I never know exactly what he is not sure what to use it for yeah, I love it because we are going to talk about that um yeah so we'll talk about how to use that efficiently um and and how did yes oh that's it's a little intimidating because you're not sure what to do with it. Um the coolest thing about that one actually is the fact that you khun change it I don't use this this particular body style where I want to add more body styles give it goes it kind of goes back to the character style um where it allows you to teo kind of create your own style and then use that to copy ones and then paste paste paste paste paste in a lot of other places um so yeah, we'll definitely talk about that is there anything with basic formatting that that may be you still had a question about or want some clarification on before we get into some of the more advanced formatting and options in question I had was about stretching the words all the way to the edge was I don't remember who advised me not to do that, but for marketing purposes having things word and text a little bit more narrow, there was some study that was done on people attention span owe interest and um I was just wondering if you had any insight, so you're talking about character spacing are you talking about justification um, that this this line? No, the alignment of the both the text and stretching and all the way out, okay, so again, it's it's kind of opinion, personal opinion and target audience and requirements for the project and lots of different things my personal preferences, I'm not a big fan of the full justification I like the left justified or right justified because when you do full justification like in this case here the first line and I'm not a tax expert, but this is just my opinion you're gonna have to add more space between characters than you would compare to the second line, so things are just going to feel a little bit off between the two lines um again, that's personal preference and requirements on the project but but at least now you know howto go in and change that right? Yeah so that's so that's good. So if they come to you and say ok forty we we have these requirements can you do that? You can say absolutely because kevin taught me on creative life and now I'm an expert at that so um ok all right? We're good on basic formatting so let's let's dive a little more into into advanced formatting features and let's start with I promised we talked about we would talk about headers and footers do you guys know the the implications to using headers and footers or maybe the let's just kind of go through that so a header isa siri's of text or something that lives at the top of your document or more precisely at the top of every page of your document. So as you as you create a document maybe you start with a blank document in fact let's go ahead and do that. So here we have a blank document at the top we want to add, um today's date okay, so we'll say what's today's date june thirtieth, two thousand fifteen whatever the date happens to be, so if we go down and we're adding content now to our document and it bleeds over the page two page three page for that same date will actually be well, actually transcend from page one all the way through page to three all the way through the document it will persist all the way through the document at the top of the document. Now that's not a good example of how did how to add the date into your document because that's a fixed date and maybe you want as today's date there's a different way of adding today's date so every time you open the document ads that day's date to the document um but just to give you an idea of what the header does, the footer is exactly the same thing just in reverse. So whatever you put in the footer of your document will exist on every page in that document. Ok, so some of the things that typically people like to include in the footer would be a page number. Um if it's a legal documentation, maybe they put for your eyes only or sensitive or confidential, maybe a copyright notice something like that were authored by kevin allgaier or whatever. Um but so there's some of the typical things you would include in a either header or if it or the way that you add that information as you saw is as you go up and kind of hover in that area, that section will be turned on, so with a header you can either add information to the left side and that will be left justified will do that the information on the right will be right justified by default and the information in the middle will be center justified and of course from there to you khun you can apply whatever uh formatting options you want so you can change the font too grisly you can make it really big you can change the color toe you know some different color and as we go to additional pages let's couldn't add a page break here's you can see so we have our header here and we can see that it persists on page two if we make a change and it doesn't matter if we make the change on page one, page two or page one hundred if we make a change to that header, that change will affect the entire document so let's just say centered if we go to page one, we can see that that's change on page one as well throughout the entire document the same thing for the footers just different location ok, so let's talk about bullets um so let's create a new document. We're not going to spend a lot of time on bullets because I think it's pretty self explanatory, but I want to show you how it works and what some of the options are, so at this point I'm just going to type a couple of words here just we have a couple of words t choose from, and what I'm going to do is we'll highlight those and we want to apply some bullets of these I won't go into the reasons why would add bullets, because I think that's pretty self explanatory in some cases, it just makes sense to have bullets if you're listening things out. So in this case, we're going to highlight the tax and that's important, because if we don't highlight all of the tax, if we just have one of them highlighted, and we apply that the bullets who apply just that one, we want to make sure that all of the texas highlighted and make sure that we're on the format button on our editing pain and all the way at the bottom, we have bullets and lists, okay, so there's a couple of built in default list styles that we can choose from, one of which is just a simple bullet. We could do a bullet big week tio list by letters a, b, c d we could do list by numbers one, two, three, four by dashes, lots of different options, so those are some of the built in canned bullet types in addition to that, and this is where it gets really fun, is let's on high that you'll notice that I accidentally clicked on the expansion triangle earlier so we can actually hide that if we want or we can re expose that if we want to clean things up a little bit and the same goes for anything on this side um so here we can right now the default is no bullets will go ahead and drop down that list and we have the option of using either a text bullet, an image bullet or some numbers so this gives us a little more control over the the standard bullet types or the list types that we looked at a second ago. So the one that I use a lot of these are my favorites are the text bullets so let's go ahead and choose that let's scroll down a little bit so this is going to give us something pretty simple it's just a dot to the left of every word but we can change what that dot looks like by by changing the bullet style, so if we drop down that list we can scroll through that list now with humans you can see that a little better so we can scroll through that listen, we got stars, we got check marks, we've got arrows, we've got triangles, lots of different things one of the ones that I like to use is the triangle, so we'll use that one so you can see what that looks like um but I'm not too happy with it because I wish the triangle was a little bit bigger I wish there wasn't so much space in between the triangle in the tax to some other advanced formatting fishes that I want to change so we have a couple of options here ones we can change the indentation and these air this is the indentation of the bullets themselves will go ahead and back at that out we have the indentation of the text so this feature will actually leave the bullet in place and adjust where the text falls after the bullet. So in this case let's go ahead and jump at upto one inches and now we have a one inch margin between the bullet and the text we can go down. And by the way, with all of this we could be as precise as we want. So for example, if we wanted point one three inches in between we could do point one three and now we have point one three inches um between them. Okay. All right. Um we can change the size of the bullets so we can increase the size here. We can either use the step or to go up and down or we can say, you know, we wanted three hundred percent and now we have a three hundred percent relative size between the bullets in the text pretty cool especially working on marketing material there's a lot of control that we have here with all of that we can also change the alignment now this is the alignment between in relation between the bullet and the text next to it. So for example, if we want the bullet to be up a little bit we can adjust it to go up or we could adjust it to go down a little bit again depending on what the requirements are what are designed tastes are what our personal preferences things like that okay zero is centered kind of in some cases like this one here lets zero that back out again let's zoom in a little bit so in this in this case it is center there are some styles of bullets where it seems to be off a little bit so I tend to want to go in and there's a couple that I used it I just it's kind of habit of mind to nudge it up a couple of points um so usually though it is centered what they consider to be centered and we can also change the color of the bullets as well. So let's make this larger so you can see it so we can change the color to maybe a green color um we can choose our own custom colors in the color picker um or whatever we want the other options are we can change it to the image bullets so we have lots of images to choose from. Um some of these get really interesting some of them are a little on the cheesy side but their options nonetheless so we could do bullets like that lots of lots of options in there are only what way can't do a customs ditch so at the bottom here you can see custom image so if you have a picture of maybe I know for a year in the jewelry jewelry business so maybe you have an image of a ring and maybe you're making some market mature where you want to take that ring the bullet and you could do that through just drag and drop of of images with texts and things like that but this just makes it easy when it comes time to editing that text after the fact yeah it's really cool yes ok columns were not going to spend a lot of time on columns but I want to show you what that looks like. So let's open a new document here s o a column is like I mentioned before where we want to have multiple columns of text on a page so by default if you sit down a new pages document you just start typing it's just going to go across the page down to the next line and across um we can add columns to the document by going to the formatting button in the top right hand corner of the tool bar and choosing layout. And from here, we can choose the number of columns. So at this point we have three columns and and even the gutter, which is the spacing in between columns, we can either narrow that or make that wider depending on the requirements of the project on beacon, even even change the size of the columns where we can say, this column is really wide, and then call him two and three are more narrow. So we have full control over that, you know, it's hard to see that in this document, because we don't have text. So let me just take some of this text here, and I will copy that and let's, go ahead and pace that into the document, and now you can see that we've got multiple columns to work with. Something else that might be really interesting is if you go to view and lay out that will actually give you the visually it will give you the layout of the document so we can see where the gutters are, where the columns are, things like that, okay, all right, so let's talk about tab stops and leader dots, um, let's close out of here. All right, so the first thing we want to do when we're working with tab stops, we definitely want to make sure that we have our toolbar are certain honor to all our ruler turned on because a lot of that happens in that, uh in the ruler, so to do that we're going to go to view and show rulers will turn that on and by default with this being a left justified document we're going to see sort of the the left side of our document here and the right side of her document here, and we can see that indication by the two blue arrows we can't of course bring this in and that's going to shrink that up and notice by the way, that only shrunk it for that paragraph because that's the only paragraph that we had selected at the time, if we wanted to affect the whole document, then we'd have to select the whole document or just change the page margins. Um, so if we wanted to add a new tab, stop that's going to create a new line here um really, really simple there's two ways to do it the simple ways we just come up to the tool bar and we click ok, so when we click we're going to get a new blue triangle here that indicates in this case that we have a tab stop and that is going to be left justified so the text that we type after this will will continue to the right of this tab stop if we want to change that to a different kind of justification so maybe centered or right justified we double click that changes it to center or we double click again that changes it to right if we double click again this changes it tio type of justification if we're using numerical values with the decimal point this will center the decimal point on the tab stop so numbers to the left of the decimal will be to the left numbers to the right will be to the right and if we double click again we kind of cycle through those again. The other option for adding tap stops is if we go back in to lay out we have a whole section down here on um on tab stops and weaken just our spacing here manually and we have full control over this um we also have this is where we can adjust our leader dots so leader dots are a siri's of dots or dashes um between tab stops so for example for this one if I turned the leader dots onto a series of dots let's come back here and we'll will do a tab stop and then start typing it automatically adds the dots into the left of it and then just quickly showing you some of the options here, we can change that two arrows we can change that to a line you know, we have a few different options of changing those leader dots and of course, if you added more tab stops, those taps tops would be listed in here as well, where you could add new tap selves from this window way can customize the the measurement of tab stops into the page that kind of we're doing. And then also you can add some sort of like dots text image to show so then you're just hitting tab right? Times? Yeah, exactly. So with leader dots, you're limited in the the text that he uses as that leader dot to what they have to find here, maybe let's back up a little bit and just talk about what tabs are so tabs air good for for mounting, right? So if if you're me, think of a good example for a tab stop, you know a funeral program kind of a morbid example, but that's what came to mind first? So a funeral program, you know, usually you have maybe on the left hand side you have what what that is like, maybe you have someone speaking or, you know, someone doing something, and then on the right hand side you have the person that's doing that thing and so what you could do is you could have the left side left justified and then you could have a tab stop on the right side of the document that is a right justified that will have that text right justified so the text will come in word. So in both cases the texas coming inward towards the center because that space is going to be variable, depending on the length of the text and then what leader dots will do is help you to draw your eye from left to right. So helps you to keep those lines intact. Is that kind of make sense and you can use the app stops for lots of different things, but I didn't s I guess I never realized that tap stops come from there from the outside in that's what you're saying? Well, in that particular case it does, we can we can actually have from them yes, let's, let's add, because I want to make sure you understand this because you know, again, this could be this could be pretty empowering, so let's say I have a tab stop here and a tab stop here, ok, so if I if I start typing now, I haven't tabbed over yes, I'm not taking advantage of that first tab and if I had tab now it's taken us to that first tab stop let's go ahead and types that's left justified with tab again we have right justified okay but at any time if I come up and say you know this one on the right hand side should be right justified so as I type the texas coming in towards the middle of the document I can double click on that and now it's right justified says I'm typing it's coming in that way and never understand okay clarifications operation oh yes so does that make sense or you are you thinking through some of things you can use tap stops and leader dots for set a tab stop let's just make sure way just for the people in the chief seats in the back sure said the tabs u how do you set it and how do you set a couple of them you just tripped up there yes let's do that again so let's just undo all of this yeah so to set a tab stop yeah we come up to the tool barter to started to the ruler and you're in we're in tabs already no we don't we don't have to be in tabs at all yeah so this window can actually be closed just like that so the easiest ways to turn on rulers which you do by going to view and rulers turn on the ruler now that we can see the ruler we just click way quick again it points to the direction of the taps up exactly and if you want to adjust it it's literally a simple as just dragging that and moving it I can't I love those moments just real quickly on that one if you want to remove the tap stop drag and drop it off disappears ok, perfect um okay let's talk about background color on text again this is just kind of a quick a quick and dirty uh tip and trick that I use if we was turn on formatting again here we go if we want to highlights and text in a document we highlight the text and we go to style and we don't want to change the color of the tax because the color of the text will change the actual color of the tax right? We want to add a highlight to it so what we'll do is we'll click on the gear here to expose the advanced options again and the character phil color is where we want to change that color and now we have highlighting for that text this is great for bring your, um let's see let's talk I know jen, I think you were the one that asked me about keeping track of changes so let's talk about that for a second so what I'm going to do is let's, I'm going back out this document if you change is I'm going to delete all of these and let's reopen that document and we're gonna make some changes oh, it kept the changes. Okay? That's okay, well, we're gonna make some changes this but we want to make sure that we're okay with the changes and that the people were collaborating with her, okay? With the changes before we commit those changes. So what I'm going to do before I start making editing changes to the document I'm gonna go to edit and track changes okay? That's going to turn on the track changes feature okay, so by default so here's the track changes toolbar by default it switched on. So now if I types of new text here okay, we we can see that we made a change and let's go ahead and save that document and, um let's go ahead and exit out so let's, go back into the document will open that up again. So let's say now we're person be we're looking at this and we can see that we've made a change visually we can see that there's a little line next to it, but also we can see who made the change and we can either accept or reject that change so I sent you the document you made some changes, you send it back to me and I think well, I don't know jen, you do good work but I don't I don't like that change so I'm going to reject your change not you I'm not rejecting you but I'm going to reject your change so I will click on the reject and that change will disappear if I accept it so let's do that by hovering over that if I accept that it will commit it and adapt the formatting to match the rest of the text around it ok so that's a really nice way if I sent the document to you you can make your changes if we send it over to fahdi she could make her changes sent it back to me you know I could then see what changes everybody's making and then collectively or individually I could say let's go out and commit that one or let's reject that one and it's just it's a nice way of seeing what other people are doing I don't see a lot of people using this feature in their own personal workflow but I see it quite a bit in collaborative efforts it's all the time so that's probably why logically use words well well, that is yeah that's it and it's confusing in order to yeah on and paused what is that useful up there? Yes oh so that basically just temporarily stops the tracking of changes so if you want it, for whatever reason, pause, tracking the changes, you could actually pause that that feature and then make some changes and then turn it back on again. Maybe you didn't wantto maybe didn't want others to see that you're making specific changes for one reason or another. I don't see that used the whole lot. Typically, when the changes are are being tracked, you want them all to be tracked. Um, but it's a feature, and you can take advantage of it if you want.

Class Description


Pages® for iOS makes it super simple to create stand-out flyers, diagrams, scrapbooks, signs and more! Learn how to take full advantage of the software you already own in Intro to Apple® iWork® - Pages® with Kevin Allgaier. 

Kevin helps small business owners and ordinary people get more out of their tech investments by teaching them how to use their laptops, desktops, tablets, and smartphones to their fullest. In this class, he’ll show you the full range of what Pages® can do. 

You’ll learn how to: 
  • Set up documents 
  • Create flyers 
  • Generate diagrams 
  • Layout scrapbooks 
  • Design signs of all sizes 
Intro to Pages® will make building beautiful, easy-to-share documents effortless. You’ll learn helpful shortcuts and creative tricks you can use to make well-designed documents that incorporate images and text.

Your Apple purchase gives you access to a whole suite of productivity tools, learn how you can get the most out of the technology you already paid for in Intro to Apple® iWork®Pages® with Kevin Allgaier.

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