Intro to Apple® iWork® - Pages®

Lesson 4/8 - Basic Formatting


Intro to Apple® iWork® - Pages®


Lesson Info

Basic Formatting

Let's spend a little bit of time on talking about formatting for a lot of people formatting seems pretty fundamental andi, it should be if we've used either pages at all or we've we've used microsoft word then we should understand at least basic formatting, but I understand that some of us are not to that point, so the idea now is to go through and let's look at some of the options that are available in basic formatting okay, so what I'm going to do for that let's go ahead and close this document I will open a new document this uh a document that I have set up here already this is a document that was written a while ago discussing platform strategy, something very excited and we shall read but we're going to use this documents are basis for talking about some of the standard form, adding features that are available so first and foremost let's talk about colors, colors and fonts and things like that. So in order to make a change to a format to some tax, we have to select the text. Okay,...

so what I'm going to dio is I will highlight the introduction text here at the top the way that I did that, by the way, here's a nice little trick for you is a few double tap on your track pad or your mouth if you just do that on it on a word, it will highlight the word automatically. Um a lot of times I see people that will try and get the mouse in the right place, you know, right here and drag and drop and get that just right that just took me four seconds instead of double tap and I'm done so double tapping is really, really useful. You can also select a siri's of text by double tapping on a word, but then on the second tap, hold your butt, your mouse button down, and then that will allow you to choose a word at a time as you as you highlight through the block of text. So, um, just a little tip for you, so we will highlight the word introduction now let's, go over and visit the pain off to the right. So again, like I mentioned before, this is our formatting pain, so this is where we make changes to our text and are objects, so in this case, what we're going to do is we're going to play with some of the styles that are available, ok, so the first thing is our fund um the mac, just like any computer comes with a lot of fun to play with, um a lot of looks really good, but you're not limited to those funds there are different sites you can go to to download free fonts you can go to adobe adobe has a great incredible collection of very high quality fonsi can purchase they get kind of pricey but if that's your business then maybe it's a wise investment to go out and look for additional funds um but for the rest of us who don't spend all day in fonts there's a good collection of foncier available that is when you get to the stage I'm jumping ahead a little bit relevant when you get to the stage where you export into a word document or a pdf how do you know which funds will translate over save a plane document it doesn't you in some way right and which ones don't so yeah that that's a good question that kind of goes to the topic of exporting documents and sharing between the applications um I believe we actually get into that later on but the quick answer that right now is in some cases you don't know because even if you think that they have another fund um I could take a system fund and remove it from my computer and if you send me a document using a system fund that I should have and I don't have it what the computer does is it tries to replace that fund with something similar like in the same family of funds so it looks as close to that as possible but that's always hard to gauge. If you're sending a document for someone to edit, you sort of run that risk. If you're sending a document to someone for review purposes, or printing purposes, or things like that, I would always recommend exporting as a pdf, because when you save the document as a pdf, you actually take the fonts and embed those funds into the document. So if I'm going to send you a document and you don't have that fund, um, it's going to look exactly the same as a pdf as it does on my computer on yours, because it embeds that font in now, you can't edit the document, but for preview purposes, that that's what you do them okay, so if we look at the syriza fonso, we have access to one of the really neat things about I work in general, but especially pages is that we can actually look at the funds that we have here, and we can see what they're going to look like before we commit to using them. So, for example, I want to use something that's, a little more hand writing ish, you know, maybe it's for a fun newsletter or something, um, I can actually see what this fatboy slim font looks like as a preview before I committed to the document on diff it looks good that we'll go ahead and select that and now I can see what that front looks like in the actual document um from here we have different options of changing uh either a thin version of that font or a bold id version of that fund one thing you have to understand with funds is that not every font has all of those options so this is a great example of a font that is just fatboy slim and that's it there's no gold there's no underlying there's no none of that um some of the other funds however have different variations of that font that allow you to boldin italicize and some of those other things so if I were to take that font and adam underlying I can add an underlying but that underlying is just a line it's not actually part of the fund itself um I can't do it alex but that's not going to do anything I could do bold but that's not going to do anything because that information is not part of that fund um so anyway so that's how you change fonts and a lot of times when you're making documents it takes time to just play with the right fonts and um and see what makes sense for that particular document there is a really and this is sort of off topic a little bit but there's a really need application built into every mac called fund book if you haven't used it before I strongly strongly encourage you to play with that it's called font book and it has it's a graphical interface that allows you to explore all of the funds you have in your front library but not only that but you can actually you can actually type customized text so you can type kevin allgaier and then play with different fonts to see what what it looks like in the preview pain before you actually go into a document start to try and try and find it that way so it can help to speed up your development and with some of these documents so it's worth checking out um okay so we have character styles so this is where we can choose whether we have text it looks like a link within underlined whether it's italicize weaken do bold italicize weaken do read so these air all predefined character styles that we can choose from. So for example, if we want she's read that's going to change that to read now that seems simple on the surface because army why why couldn't you just go to the color picker and change it to read when some cases you actually want to make it red and you want to make it underline and you want to do a couple of different things and you can actually set your own predefined custom character styles so for example, if I wanted to take this word document and I wanted to do bold italicize and underlined and I wanted to create a new character style from that if I click on the character style, drop down and then click on the plus I now have a new character style to choose from we'll call this kevin's favorite so now I go anywhere else highlight that tax and choose kevin's favorite so that if you're doing the same formatting over and over and over again that's a huge timesaver I can remove so for example, if I'm done with this kevin's favorite maybe was for a specific project I can actually click on the arrow and say either renamed the style to something russia's favorite maybe rest likes it it's a good one or I can just say delete style altogether another option here is I can actually add a shortcut to it too, so if you do it often enough, you know maybe you want to set his f five so you highlight text at five and you're done you've applied that style so in this case will go ahead and delete it so we'll clean things up okay? We're good with that so far okay, one area that a lot of people overlook rightfully so because it's kind of hidden is this little gear but enough to the side so let me zoom in on that a little bit for me and if I drop down this button, this gives us some other advanced options uh, that we have control over and we're not going to go through those quite yet we'll come back to those but there are some options in here that will explore on some of these get get really cool um okay alignments so by default text in pages is left justified the difference between left testified, right? Just justified and center just to make sure we're all on the same page is the left justified the texas all the way to the left hand side kind of hugs the left side, right justified is the opposite kind of hugs to the right hand side and then center justify will will center everything up. We can easily change that by selecting the text and we have our alignment options here. So by default it's left we can change that to centered right or full full justified is it's it's straight down the margins on both the left and the right side unless there's a full stop hard return. So in this case after at a later date there's a hard return on and so in that case is not going to stretch out such as such at a later date all the way across because that would look really funny so in that case, he won't justify or change the justification on that. Um, but the rest of it, you can see that with left and the right side are are straight aligned on each edge. Okay, on the spacing, um, we have a few options here. It's couldn't undo those changes. We did, um, we can change the spacing on our text from single space to we have options to change to double we could do one point. Two, we do one point five it's going to one point five um, so pretty straightforward. Um, if you want something outside of that, maybe you want one point three just because we're, you know, oh, cd about her document. We're not going to use that option. There will come down here to the next one down, and you can see that right now. It matches one point five in one point five. But this is where we can say, you know, we want that to be one point through apps. Wrong way. One point three. Okay, so you and you can see is we're doing that is we're making that change that it's giving us a real time preview of what that's going to look like, and sarah standard for that line spacing you know, it really depends on the project you're working on who it's for what? The target audiences and really just personal preference you know, if I go back a couple of years ago to school um you know, I remember I had teachers that said everything must be double spaced okay, so I did double spacing other teachers would say it's got to be single spaced single you know, single page single space whatever it really depends on what the requirements for the document are um I think generally speaking and not this is nothing official this is just kevin's perception is it? If you're doing like research documents or something more length flee in nature typically it's either one point five or two just to make it easier to read the document but it's something shorter you doing some marketing material for example? Um well, market materials could be all over the place um again depending on the target audience and yeah, yeah blood post I'd I always do single space um but a lot of that is personal preference. Let me show you one more thing that's really interesting here and that is so let's say we have a single spaced document but we want to add mohr space between paragraphs so there's a couple ways we could do this one is it's gotten close the space here one is we could say you know we want that much space and we want the same amount of space there I think that's is that the same it's kind of hard to tell but I think that's the same which is kind of part of the problem but I'll describe to you the problem is if you have a long document and you have many paragraphs on that document and you want to change the amount of space between paragraphs if you do it this method you have to go to every paragraph and let's take that space out right that could be a pain not too bad for a couple of progress but if you have a one hundred page document that could be a pain so what the before paragraph after paragraph section does right here is it allows me to set the amount of space in between paragraphs on that's something that's defined globally which means if I make a change to it it will affect everything as long as that texas highlighted so for example is going close these gaps again so I'm gonna highlight all three paragraphs here and I'm going to change the amount of space after the paragraph so it's actually going to start right here it's not going to fight the beginning but just the end so I will go ahead and use my my step over here and just increase the space after the paragraph okay, so that's what that's doing? Notice everything else a single space so retained that property but now the space between progress has changed the one the one thing to be aware of here is it will make that change after every hard return writes if I do a hard return is going is going to apply that spacing in between so here's an example where I don't want to apply that big of a gap in between this and the text in that paragraph so what I could do here is instead of doing a hard, hard return, I could do a soft return okay, so what I'll do is I'll bring this text up here and instead of having return, which will give us another hard return, I'm gonna hold the shift key down and hit return, so that puts it on a new line, but we're still within the boundaries of the paragraphs styles, but we defined for that paragraph because it's still technically the same paragraph that makes sense, okay? And then of course we could do the same thing for, um let's change that back to zero we could do the same thing for before paragraph now again, it kind of looks on the surface like it's the same thing, but one thing you'll notice is actually applies it starts to apply that change above the first paragraph since we have part of the paragraph highlighted. So now we have a big space above on dwi. Wouldn't have a space at the bottom of the document, because it's only applied above the document.

Class Description

Pages® for iOS makes it super simple to create stand-out flyers, diagrams, scrapbooks, signs and more! Learn how to take full advantage of the software you already own in Intro to Apple® iWork® - Pages® with Kevin Allgaier. 

Kevin helps small business owners and ordinary people get more out of their tech investments by teaching them how to use their laptops, desktops, tablets, and smartphones to their fullest. In this class, he’ll show you the full range of what Pages® can do. 

You’ll learn how to: 
  • Set up documents 
  • Create flyers 
  • Generate diagrams 
  • Layout scrapbooks 
  • Design signs of all sizes 
Intro to Pages® will make building beautiful, easy-to-share documents effortless. You’ll learn helpful shortcuts and creative tricks you can use to make well-designed documents that incorporate images and text.

Your Apple purchase gives you access to a whole suite of productivity tools, learn how you can get the most out of the technology you already paid for in Intro to Apple® iWork®Pages® with Kevin Allgaier.