Money & Life > Business Basics > Intro To Apple® Iwork® - Pages® > Overview Of Pages® User Interface

Overview of Pages® User Interface

 

Intro to Apple® iWork® - Pages®

 

Lesson Info

Overview of Pages® User Interface

Let's start with a quick introduction of pages and how we get started with it so first of all I will go ahead and lunch the pages application and when we get to this point we have the option of either opening an existing document or we can create a new document in this case we're going to create a new documents we will choose to open a new document here and this is when we're presented with our templates so as we scroll through the templates you can see there's a lot of really nice temple is to choose from onda long list as well I mean there's a there's a list of a lot of different options toe look out so you can see we've got some posters in here we've got some photo cards lots of different ways including and we'll walk through this later on um our own templates so we'll walk through how to do that so for right now I'm going to go back to the top and I'm going to choose a blank document. You can see that we have either blanken portrait mode or landscape mode, so we'll go and choose ou...

r standard blank portrait mode will choose that and now we have our blank document and our new application open so just to make sure that we're all oriented on the user interface, I thought I'd take a second and just kind of recap a couple of a couple of things that we shall be aware of I showed you the screen shot earlier about what what the elements are the makeup the application but let me just kind of run through those real fast here on the toolbar we have it broken down into basically three sections the first section on the left hand side is what I consider how we view the document so we have options here for zooming so we consume to seventy five percent or some predefined value or we can have it fit the width of the document so it fits the full width of the screen or the entire page so we can see what an entire page looks like. This is great for doing page layouts which I find myself doing quite often actually the other view option here these are specific two pages so in this example here weaken we can show page thumbnails so let's say for example we're working on a document that's ten pages long and we want to see how the pages fit between each other. We can turn on the page thumbnails and that will give us kind of a sense of where we are in relation to the entire document we can turn that on now this is an empty document so we're not going to see a whole lot but just to give you an idea of what that looks like here and other options we could turn on comments pains so comments are eyes a really nice feature where we can add comments two pieces of a document that allows us to kind of keep track of um things were thinking about in relation to that document so for example, if we have an object on the page and we're thinking of instead of a blue field we're thinking of a red phil or maybe an image phil we can add a comment without affecting the document per se that would remind us to you know, next time we open this document or when we have time let's let's try a red phil or an image phil and sort of like a sticky note for our screen some of the other view options here we can view the show that was the final replace feature this is really really useful if we have a long document and we're looking for that one word and we want to replace that one word with something different for example I work with clients all the time and obviously all of my clients have a different name but maybe there's a document that I work on maybe a contract for example that's very similar between all my clients on dh so what I want to do those I want to make sure it's personalized so maybe I could drop that contract and have the company acme incorporated as the client name um, and then I printed out for them. Send it to them. They sign it. Whatever we're good. And then I want o create that contract for a different client. Well, I could painstakingly go through that long contract and look for each individual instance of the name acne ink on replace it with something different. Or I could just invoke the find and replace feature and say, this is what I'm looking for this one or what I want to replace it with and have the computer do that for us after all. That's, why we have computers to automate a lot of this for us. So that's a nice feature, the show rulers is pretty straight forward by default. Let me go back out of here by default. This looks pretty plain and generic, especially when we start working with tab stops and columns and things like that. We're gonna want to see the ruler. We're going to want to see where things are in relation to the document. So if I turn on the ruler, we simply have a guy now across the top and across the side of the size of the documents. And now we can tell how big the document is in relation to when it's going to be printed we can see that we can see the full document here because across the top we can see all eight and a half inches um and when we start to create tab stops which which exists along the top here we can visually see those and quickly make adjustments to those so the ruler is one of those nice features that quite honestly you can turn on and off as you go um most of the time I like to have it on because it helps me to get some of that advanced formatting done we can hide comments so if we don't want to see the comments, we could do that and word counts so most people don't get excited about word counts, but I know some people get really excited about word counts I'm not one of them general you one of those tell us why? Well, I'm a writer too, and so you have to you have to have I mean there's like that's just part of it. I have to have a word, karen absolutely. Yeah, yeah. So I have done a little a little writing in the past I used to be a tech columnist for a newspaper in a magazine um and I write block postal a and a lot of times I want a specific length or the requirement is no more than five hundred words I'm sure you run into that all the time on this is just a really nice way of saying where am I right now so if we go ahead and turn that on down at the bottom you can see the default is the number of characters so that's what we see right off the bat in most cases that's not very helpful so we can click on the arrow next to it and we can show the number of characters with spaces the number of words, the number of paragraphs and the number of pages so the one that's most typical on working with we're processing is the number of words so as I'm typing it can see how many words that I have and that's it's a really nice reference okay let's get rid of that gibberish um okay, so those are some of the vue options we have available to us again some of these don't feel or a shattering or they're not considered rocket science but they're very helpful in navigation yeah, I think that's just about the comments would but that be something that you would use if you were creating a document that wasn't quite finishing you were sharing it was somebody else to see what their opinion was or is that just you're so you know that's a great question so comments there are powerful just working with yourself for personal productivity but they're also extremely powerful when working with someone else so if I was working on a document and I wanted to draw your attention to something in that document hey faty what do you think of this for example I can embed that comment and when I sent you that file you would have access to the same comments. One thing to keep in mind is that comments are actually embedded in the document it's actually part of the document it's not a separate file or anything else so if I were to just simply take this file and email it to you those comments are embedded in the file unless I deleted anybody who opens that up will have access to those comments word when way have editing the editing feature where because as a writer to use and documents back and forth to each other with edits and then we accept certain edits and we declined certain at it so that you have another document yes and so there's another feature it's a little different there's another feature built in the pages called track changes yes okay, which is more along that line yeah so this is separate this's a separate feature and it could be sort of used like that it's more I really think that is sticky notes for my document what if what if I play with this object in this way right stick you know sticking on the document so it's it's really meant for that but there is a feature called track changes we'll get into that probably is what you're talking about there yeah so when you make a change it'll track all of that and you can either accept um um ok so let's let's move over to the action pain or sorry not the actual pain the action part of the tool bar on we're not going to spend a lot of time here right now because we're going to put a lot of time here later um just to quickly go through these this is the part of the tool bar that we can add objects to our document so we can add tables uh we can had shapes we can add pictures and videos um that kind of doesn't make sense to add a video to a document unless you think about the potential there um printed form obviously the video is not going to do any good but if you were going to send that out electronically to someone else kind of makes sense actually out of video to a document toe augment the story you're tryingto express in the document on the comments of course um and then if we move over to the right hand side of the tool bar so it's going to be this section here not in this particular class but in a different class will talk more about the share button, but this is how we share our file with others we can either send that file in an email or we can sink into the cloud and all have access to it some tips so if you're looking for ways of doing things a little bit differently or a little bit better more efficiently, you can check out some of the tips were available, and then at the far right side, we have the two options for formatting and for document, ok? And a lot of a lot of the action happens here, as I mentioned before, so with the formatting button that reveals a pain on the right hand side that allows us to change the formatting of anything on our document, whether we're changing the text format, whether we're changing the color of ah colorful of an object, um, whether we're changing background colors, whatever all of our format you will happen under this button, so we'll spend a lot of time on that there's also a document button here, which is where we go, teo set parameters for the initial documents set up, so this is where our page margins would be. This is where our size would be, um, and things like that so before we actually get into that there's one more thing I wanted to show you in relation to the toolbar and that is that's a good set of buttons up there, right? Would you like to see more or even less mohr sometimes I'd like to see less just just I want to do this and that's it, but sometimes I want to see more okay as you get more advanced with using pages, you'll want more buttons up there for example, the abilities to lock objects in place, you know? I know I know people who use that a lot and wouldn't be nice to add that button up there well guess what you can okay, this work it's fun. All right, so if I go to view upon the tool bar and if I go down to customize toolbar, we'll highlight that oh, man okay, so these air all of the options of buttons that we can add to our toolbar, ok? So for example, if we like let's take that lock example so we lock stuff a lot, ok, so I'm going to do is I'm going to take that lock button, which is right here and I'm going to drag that up too the actual toolbar okay, we're gonna drag it to the tool bar and we'll let it go and we'll say done that's kind of cool, we just customize our tool bar in a way that makes us more efficient let's go back in to view and customized toolbar and to be honest, I wish there was a keeper shortcut for this one, but there's not. And by the way, we can tell there's not a keyboard shortcut for that because we don't see the keyboard shortcut hand on the right side of the menu aa lot of these, you'll actually see the keyboard shortcut hint, so if you if you use something all the time and it doesn't happen to be on the keyboard shortcut quick reference car that comes his bonus material for this class um, maybe writing on a sticky note, put it on your screen for a couple of days until you get really used to using that keyboard shortcut, and then you can take that off and you've got to commit it to memory. At that point you've built up that muscle memory that's a little trick for him let's go out and add the unlock button as well, because we use that one all the time. And so we can see that now if we want to unlock and lock objects on a frequent basis, it's pretty easy and and quick to access that, but the one thing I want to do is it kind of looks similar to the comments button because you're both yellow, so first glance, I mean, I can read that his comment versus lock, of course but at first glance it's yellow so if I want to make that stand out even more what I could do is go to view and customized toolbar and I can actually add a space so down at the bottom we have a space and a flexible space we can add a hard space in between the two objects here and done and so now I have a physical separation between the icons to really separate the lock and unlock buttons um if you do a lot of locking and unlocking of objects maybe that makes sense I don't do a lot but some of the things that I do do a lot of is inserting shape so maybe I wantto maybe I want tio not just at a space in between the shaped button but maybe I want to move that one over to the side because that's the one that used the most or maybe I want to take off you know maybe I don't use this insert button so it's going to take that off by dragging and dropping it off so we can customize their toolbar however we want whatever his most productive for us face does that just mean that you can make it bigger smaller up there in the toolbar yes if we if we had done let's say done so it doesn't give us the option of actually shrinking or growing that what that means is that more buttons that did it that you have on your toolbar it will automatically kind of grow and shrink that so the difference between the difference between the space and the flexible space is that the space is a definite amount of space in between I want that money pixels in between my buttons where's the flexible space gives the application flexibility to kind of adjust depending on how many buttons you have up there care at another ones you can see another space by another sure yeah I can add buttons all day long so let's add a couple here just image these my oh this one here yeah let's add that one because we're going to be playing with that one so that's what we we won't go into it now but we'll go to it at a certain point we'll talk about that's how weaken do some photo shop like editing tore images I just the brightness and things like that so we'll go and say done on that and you can see now that we have a very busy toolbar now if you mess up on it and you think man it would be nice just to go back to the default have no fear you don't have to try and remember what it looked like before I could just simply take this toolbar down here which is their predefined standard toolbar drag it up and drop and it will reset it back to the way it was before so maybe you're working on a project and that particular project has you doing a lot of that photo shop like editing to images so maybe you're going to put that up there and you're going to add another button up there for something else you're working on for that project so you've got a couple of buttons there that are up there specific to that project and when you're done with the project you just kind of want to reset things and put it back to normal that's a quick way to do that can you create your own toolbar than save it as a default so you can just pull it back up there? So that's a good question yeah that's a good question um thie technical answer is yes, you can there's not a way that you can take your toolbar within the application and exported out and then send it to someone else and have them import um no, but I mean just with their default one so let's say I wanted to I had the one that I usually use the phone you can come back for, you know you can't see when you can't save toolbar setups that that's you know what that's a good idea we should give apple some feedback on that one that's a great idea depending on the project you're working on if it's a graphics heavy project than maybe that makes sense yeah it's a word processing project and you have a different film are exactly yeah now this is more of a simplistic approach to it yeah that's a good idea that the love you can dance thie one more thing that wanted to show you in here is the option to either show icon and text which if you look at the top here you can see I'm showing the icon and the text so just intuitively if you change this to show icon on lee you'll see that now we're just showing the icon that's useful because you know, to show the text takes a little more room and if you're trying to maximize the room that you have to work with then um we could turn that off if we're familiar enough with the buttons that weaken wouldn't that we know what each button does based on the look and they're designed in a way that that's typically the case so for right now we'll go and change it back tio this take us back to our document yes, the final question on those do you have any particular uh, buttons that you think are underutilized or do you think that are you recommend that people consider putting on their toolbars? Um yes, I d'oh as a matter of fact and their buttons and I don't use very often for example the insert button I really I can't think of one time that I've used that just because that's, the way that I use pages, so I'll pull that off, but the ones that I recommend, I use colors a lot, so that might be a good one to place up there. I also do the adjust image quite a bit, and maybe I'll throw that one up there. Um, in terms of others, the more advanced you get with working with pages and you work with more objects you'll start tio have the need to align layers and adjust layers quite a bit. And so there are some really nice buttons here for adjusting layers. Um, I work with blair's maurine keynote than I do in pages, but in pages you have the potential of using layers quite a bit, so those might be good if you use a lot of layers. Um, see anything else? Oh, another one that I use often is instant alfa. Um, does that mean anything to you guys at this point? You know, we're gonna have fun with that one. Okay, instant alfa is awesome, but that's a good one to put up there. I'll leave you in suspense on that one for right now, um rice unmasking is you you taken image drag and drop it on your document and then masking allows you to it's another way, saying, cropping so you can crop in image in another way of masking an image would be to create an object like a star, for example, and then and then taken image and dragged that into the star as the phil image. And then you're masking that image with a star. So masking is cropping an image in a certain way. When you do that, you have to group, but then you have to lock, you know, because it's all embedded in the same object, ok, yeah, and we'll go through that. Yeah, yeah, we'll go through that for sure. Yeah, so anyway, those air is there some of the buttons that I find very useful for me on de everybody is different to, um, I would strongly encourage you to to customize it, tio what works best for you? Because, again, it goes back to your efficiency in your proficiency and saving time.

Class Description


Pages® for iOS makes it super simple to create stand-out flyers, diagrams, scrapbooks, signs and more! Learn how to take full advantage of the software you already own in Intro to Apple® iWork® - Pages® with Kevin Allgaier. 

Kevin helps small business owners and ordinary people get more out of their tech investments by teaching them how to use their laptops, desktops, tablets, and smartphones to their fullest. In this class, he’ll show you the full range of what Pages® can do. 

You’ll learn how to: 
  • Set up documents 
  • Create flyers 
  • Generate diagrams 
  • Layout scrapbooks 
  • Design signs of all sizes 
Intro to Pages® will make building beautiful, easy-to-share documents effortless. You’ll learn helpful shortcuts and creative tricks you can use to make well-designed documents that incorporate images and text.

Your Apple purchase gives you access to a whole suite of productivity tools, learn how you can get the most out of the technology you already paid for in Intro to Apple® iWork®Pages® with Kevin Allgaier.