Demystifying Catalog Settings
Now let's look at the catalog settings so we'll start with the general tab here this is important because you can use this to find where the heck your catalog lives arguably important in backing up so under the general tap here of kalak settings again you can get to catalog settings on the pc under the edit menu on the mac it's under the light room in you and so here it tells you right here the path where your catalogues go by default the catalog is going to appear in your pictures folder now we have that on both macs and pcs so that's where it's gonna want to put it but you can change that to whatever you want when you're creating a new catalog which we're going to do here in just a second but if you really want to see where that lives on your hard drive just click the show button see how helpful light room is it's the opposite of photo shop ok, so here is my light red file her folder rather on my hard drive and light room created this when I imported pictures when I created my first ...
new catalog light room made this folder in all this stuff it's in it light room put their automatically so to spend just a couple of minutes talking about what we're seeing here again it's just going to help you understand the why behind that how backups folder won't talk about that in a second so you can see here that it looks like I have multiple catalogs that is letting you know how long I've been using light room since version one so every time you upgrade the program like room creates a new catalogue I'm showing you this because at some point you're going to come and want to come in here and delete those older catalogues for hard drive space now catalog doesn't take a newsman dream is your pictures were talking earlier that I have about fifteen thousand photos in my catalogue in my in my catalog in the catalog file is only about one hundred fifty meg but that adds up so just know that every time you upgrade light room is going to create a brand new catalogue so at some point you could go back into this folder and delete those old catalog so you're not using them so that's why I left he's hanging around here okay, so let's kind of just pay attention to the light room five area here so this file through that file so what's the first thing we're seeing here in the list well, we've got a previews dot l r data file the previews happened automatically when you import images into light room that's how light room is translating the the information that's in the raw file or the j peg fowler what have you so what you're seeing on the screen these previews are used in the library module okay? And in the developed module smart previews are new in light run five and smart previews are just larger regular previews there about how she used to know this number twenty four hundred pixels so regular previews are just small small previews smart previews are much larger and what smart previous allow you to do like five is work on files that aren't on your computer so let's say you store all of your picture's on an external drive which is fabulous and I do that at home I have a subset here with me today so let's say you've got a raid array or what have your images are on an external file let's say you go somewhere but that external drive is not plugged into your computer if you let lightning generate thie smart previous which are larger previews that lets you use the develop module even while those files are offline so that's really really handy yes and so when you get back home or when you do plug in that external drive where the pictures actually live remember the catalog has a photo record in that photo record is pointing to wherever the file is once you plug that in that driving in and those files come back online light room goes oh I better sink everything up that sweet, sweet, sweet that is really, really handy. I use that all the time because what'll happen is when I traveled to shoot, I'll have my external drives with me, but I'm not going to plug him in on the plane, so I'll start editing in the developed module just cause I move. I can't see my pictures, and so it allows me to edit it's. Just a bigger preview. And then when I get home, I plug in that external drive. Then everything syncs up it's really, really great. But that is a new liar in five. Okay, the next thing down we see this is our actual catalog. This foul right here, that is the database. And you can see it's not that big a hundred forty meg's ish. So if you need thio, put that catalog on another computer need to give it to somebody or whatever. This is where the in this folder that that catalog lives. The next thing down, these next two files right here, those air temporary files, those will only appear inside this folder when the program is open and running. Hey, so those those will disappear soon as we quit at a light runners temporary files and this is an old catalog, so that gives you an idea of what you're dealing with. They're in light room one little note about smart previews when you're using them in the developed module so you know your files are offline, so you're dealing with a larger preview is they are compressed to certainly suit it's a it's a los e preview that preview is not full quality of the actual image, so when you're doing things like sharpening, introducing noise, just kind of be careful with that on those offline files, because you're not seeing it at a hundred percent while they're off line so you might dio you might go too far or you might not do enough so just kind of keep that in the back of your mind. Was there a question on? I have a question, okay, so, uh, you said you could delete the catalogs on baby, you're going to talk about that next, but I've never deleted a catalogue, and I've been using it as well pretty long time. Oh, you're gonna get some hard drives, a fact? Oh my gosh, I've also never done a lot of other things, and you also have spoken about so it's kind of exciting, but so if you delete those catalogs just so I know in my brain, like you're not actually deleting these images, these are just the small, like previews that I mean, if you saw my light room, you'd probably like die because I have so many folders and catalogue it's crazy looking, so I'm excited to know more about the leading vials and that's okay? Because I'm afraid that if I delete something it's going to delete, I don't understand how it works so you can talk about that today that because yeah, thanks so much. Those were all very good questions, so when you upgrade the programme light room takes that catalog, copies it and upgrades it for the new version of the program, that old cow log is still there. I like to keep at least one previous version just for you know, I'm a little bit seedy and a d, d and every other acronym you want to apply. It scares me, so I would typically just keep my life very five and light root for catalog, but as soon as you opened that new lightning five catalog and you've been cruising around, you've been using it for a couple of weeks it's totally fine to delete that other one because what room is backing up your most current version automatically, anyway? And we're gonna look at that next. So it's totally fine to delete the other catalogues, you just want to make sure that if you're using lightning five, then you on ly delete those ill our cat files to see how that has that extension l are cast eller irene kala for the previous version so that's my life run for cow law there's my light room three catalog there's my light room to catalogue so it's totally fine did lead those when you are in light room and you're deleting he wanted delete images you can't you can do that but you have to specifically tell armand it's a three step process toe actually delete a picture from your hard drive using light room because remember the pictures don't live in light and they live somewhere else on your hard drive so what you're really doing when you delete a photo out of light room is deleting that record of it you're just making it where light room doesn't know about it but I'm not gonna look at that picture but like I don't know if they're still on your hard drive when you we'll just do that over here so if we come over here and let's say go back to grandview this is hysterical we got blurry that images this is what happens when you've been in the cold hotel room with your camera and you go outside to a very hot humid shooting environment we get fog on arlen's beware that so go back to grieve you here let's say I want to delete that file so I clicked the delete key I click it wants to select it I hit the delete key light room asked me what I would like to do do you want to delete it from your disc? In that case, that would not only remove the photo record, but it would take the photo from my hard drive and put it into either the trash on a mac or the recycle bin on the pc. You've still got to go empty the trash in the recycle bin actually deleted. So it's going to help you not do the wrong thing or, in contrast, do you just want to remove the record of it? Do you just want to remove it? Anybody see? Oh, my gosh. What's that alien movie men in black when they use that that special little pin where it makes you forget what you've just seen. The horror and the trauma has seen aliens on this planet that's. Exactly what this removed. And is this your flashing light room saying it never existed, but it's still on your hard drive. So deleting old catalogs? Totally fine. Deleting records from your current catalog totally find different from deleting pictures from your actual hard drive. Okay, let's, go back to the catalog settings. All right. So we talked about where your catalog is showing it. Deleting. Um, now, let's, talk about backups, so lightning was very, very helpful here is telling you when your last backup, wass when was the catalog last optimized optimization happens every time you upgrade the program it just, you know, cleans everything just everything off so it's all like happy and fresh and perky backing up your catalogue by default the program wants to back it up every single time you quit light room well that's going to be a bit of a drag but it's up to you when you do this and we'll do it here in a second you'll get a little dialogue box when you quit like rudeness is do you want to back up right now or do you want to skip this time or do you want to skip for a week so you've got some options there even if you do have this set up to back up every time light room exits but it's the catalog that's being backed up not your photos just the catalogue so if you delete those old catalogs from older versions of the program, you're still backing up your existing catalogues you don't really need to keep older version catalogs around for safety sake because they may, you know, be missing features that, you know weren't around in that older version, so this is how you can control win flat room backs up, so we'll just leave it set tio every time light room exits okay? And then we'll come over here and we'll quit light room so here's my dialog box that I get lonely quit so I can choose which folder to put my back up catalogs and now this is important so you don't want your backup catalogs to be in the same folder as your catalog why? Because they'd be on the same drive and that that dr goes down then you've lost not only your working catalogue but your backups teo so that be a drag so when you quit light room that's when you get the opportunity to tell light room he'd please don't put my backups here put him over here instead so let's just click the cheese button and this is where you can tell light room where to back up now I've got two hard drives in this laptop and they're both ssd drives which means they're solid state drive I don't have any spin it it's they're very very, very fast very fast so since I've got two hard drives in this laptop then when I'm backing up when I'm on the road I send the backups somewhere else okay, so you can tell that this particular backup is on this ssd and my other one is named something else so my main catalog is on my lips on my other ssd drive in here so you just want to make sure that you separate the backup from the actual catalog this in case something bad goes wrong so I can say choose and then here I can turn on test integrity that's just a little of the housekeeping optimized a little bit of housekeeping rejoined previews all that kind of good stuff or I can skip this time or I can back up so we'll just go ahead and say skip this time you should know that once you're in that dialogue there is no exiting it so if you quit light room if you safe I'll quit you're going to get that doll there's no way to say oh I don't want to quit you're still going to quit and you have to get relaunch it so we'll just do that now relaunched the program but you have to quit it to tell it not save your backups in the thing fold so that's why we had to do that okay what else do I want teo show you here will go back into the catalog settings okay so we talked about backing up now let's go over to file handling oh and one more thing about backing at let me come back over here to my finder and show you I haven't old backup folder here backroom backups continue to stack up so if you think if you have light room set to back up every time it quits and it gets back in the only the catalog only the database every time and you quit it went today after a month you're going tohave you know what? Of backup files, which is this going to eat up our drive space, make a note to go in this folder every now and then, once a month, or whatever you're comfortable with once a week, depending upon how active you are in all of this and clean out those backups because they're not doing any good sitting there. So again, how do you find where that folder is? It's, where you told it to put the backups when you quit light room using the choose button, or if you're just rolling with default settings, you can come in here tio light room catalog settings or edit catalog settings on a pc, go to general and just click the show, but and that will take you to where your cattle august so you might want to do that, and to see how many millions of backups you've got sitting there. So for the olders away, keep however many of the most recent ones having meaning you're comfortable with, okay, so for file handling, another little optimization trick that I want to show you, and this is another reason why I wanted the sum of the intermediate advanced used to hang around here, you might not know where all the sightings are under catalog settings and file handling you can set the preview size toe whatever size you monitor is or whatever size that that's available here that's closest to your monitor while I have a teeny tiny preview if you've got a big honking monitor you want your previous to bb this is going to save you time in the library module basil standard previews that's where they're mainly uses in the library module when you go over to the developmental light room has to draw full size preview of your image or anytime you zoom in release when that happens so this is saying hey how they do I want my my previews to be so if you got a big monitor go ahead and jack it up it's going to save you time when you're in the program and you consent what quality ah you want for those previews I just leave mindset to medium but if you want to save a little bit of time if your computers and quite as fast you might go to a lower quality preview or you might go down in preview size to make things speed up a little bit now this one is important automatically discard one to one previous the first ball was that wonder one mean it's an aspect ratio? So this is light room saying hey, I'm going to show you one screen pixel per image pixel and light room you can set up how you're zooming into your image in all different ways you can sit I keep my zoom set teo three toe once I'm seeing three screen pixels for everyone image pixel, it just lets me zoom in a little bit faster so you can customize all that. But what you want to do, each army zoom in and light room it's creating another preview that's one screen pixel two one actual image pixel those take up space in the light room catalog. They get put into the cash when you're flipping around from one image to the next, and so it might be good to purge them just to get him out. So what you can do is set it to discard after a certain amount of time because light room was going to redraw them any time you zoom in or going to the developmental anyway. So there's really no reason to have those hanging around it just takes it more hard drive space so you can set those to automatically go away, and that will help kind of optimize the application itself. All right, sequence numbers that would be important if you have a sequence number in your naming convention. So if you want to start with a certain number, then you can reset that here otherwise, like, I'm just gonna use one, so if you have a sequence number and you're found any convention than when you import photos it's going toe whatever you've set the following to be and it's gonna tack on on one a two a three a four a five a six a seven to eight but if you want that to be something else and you consent that here metadata this is a fantastic one. Teo, talk about this is very, very important. So we determined that the catalogue is a database, and inside the database is an individual record for every photo that points toward the photos actually live, which is not in the light room catalog. Those changes that that record lives in the catalogue. If your catalog crashes goes down, gets corrupted, goes off on vacation, what have you, then? You don't have any way to get back to any of those changes because the changes were only being tracked in the catalogue, not in your image. Well, if you turn on this option right here automatically, right changes into ex mp that is going to make light room pushed the information that's in the photo record into the metadata of the actual file. So if something bad were to happen to your catalogue, the history of your changes, the key words, the rating, the exposure change that whatever you did is pushed into the actual file so that you could create a new catalogue and be at the point you were when the catalog went down now there's a lot of folks that will tell you that I saw a post on this not too long ago that it was like a fear based thing the most important setting in light room is off by default I mean scary right whatever you can turn this on but there's another way that you can push information to your photos and that's by at the end of your editing session select all of your image is in the library because you've got that nice look great view we'll go over that minute, select all your images, impress command s on a mac or command or control s on a pc for save that is emmanuel push all this information in the photo record into the actual files themselves so you just do that as a matter of course the problem with turning this on and if you've got a really fast computer, you probably won't notice it is that can you imagine so automatically right changes into x and the final talk about ethics and penis a second if we're over here in the developed module, we'll find a, uh a slightly better looking image there you I just wanted to go down to this bit to get off those all awful blurry images okay, so if we're in the developed module and we are cruising around over here making adjustments let's say we're in our basic panel and I'm just showing you to explain this one setting will talk about this later if we have that setting turn on automatically push all the changes into the individual photo files then every time we move, the exposure bar changes saved oh, maybe like it over here changes saved. Oh, maybe just a little take to the right changes saved but what about these settings down here? Every time you touch a slider my room has been pushing that data into your files. You, khun seriously begin to notice the performance. Slow down if you turn that thing on so I like to just do it manually, but it is a habit that you'll have to create. So at the end of every editing session whether at the end of the day I'm ready to go home are ready to get out of that room or do something else, then select all command, eh? On a mat control a on a pc command iss the boom boom done all the file information is or the metadata is pushed into the files. Now what is this? Uh, ex mp situation? Well, ex mp is a file that light room creates that kind of goes along with your original image file that's because thes proprietary formats that we talked about earlier, like cannon and icon canada corto an icon has any if they're closed light room can't get into those files because it's a proprietary format, so when you push the metadata or the information is in the photo record into the files himself, it can't get in there because that file format won't let it so it creates a little sidecar file and that's. What makes impey is it's, the sidecar file that stores all the metadata because light room can't work its way into the other one. Now, if you're working with dmg, which we talked about earlier is adobes attempt to standardize all this hole it's about like beta versus vhs, you'll remember that or or, um, hd dvds versus billy ray all that one of these days, this whole camera raw standardisation will happen, hopefully, but he's trying to standardize it by giving us d n g which stance traditional negative, it is open, so light room can totally push information into the dmg files. So if you have d angie's, you're not going to end up with that sidecar ex mp file because it can get into is not a closed format, so maybe a little bit too much information, but hey, that's, what we do here. All right? So you can choose whether or not you might want to turn this this option on and see if you notice a performance change if you don't grate leaving on you won't ever have to worry about losing all of your edits if your catalog it's corrupted, but if you do notice to slow down and come back in here and turn off, put a post it note on your monitor what have you and just be sure that the end of the session you select all in the library module and then you just command s control s save it and that pushes all the data into the files and cells so you are totally protected all right? That's all we're gonna talk about in those preferences. You may have any questions on those preferences and we talked about out of the application preferences or the catalog settings so what we're just talking about I have a question you talked about virtual copies a little bit and this control save mechanism sounds like a great way to save a session, but if you've got multiple virtual copies of an image where you're playing with different settings for different effects, what happens in that ex army ex mp file? Are you going to be able to save more than one or is it literally on ly the last one that was touched? Really great question I'm tempted to say that you get more than one x and people, but I'm not certain I haven't gone in tow look and see because I should cannon so I deal with cr twos all the time when I contacted charlie mac versus pc think that I like cannon better I haven't tested it with haven't gone into sea with virtual coffees exactly what happens but that's a great question maybe somebody on the great interwebs knows that answer we confined out during break any other questions on those settings? Yes lisa so when you quit out of les room so you've worked on some files you just quit you don't select all and save that information does not get attached to those individual photos correct so you really have to go through that procedure? Is there a way to set up and that's just the best way to do it correct that way to make it automatically happen is you get to go to the present kavlak settings metadata and turned that on, but even if you can make that habit of selecting all and just saving master control ass at the end of your editing session and that's a manual push but think about it the on ly time that's gonna be important is if your catalog goes down gets corrupted and you're going to have backups right? We've already seen that light room really really really wants to back at that catalogue every time he quit the program, so if you've got that going on and then you've got your regular backup strategy going on like I mentioned earlier, I have a two clones of my entire harder so cloned us means copy everything all of it the whole enchilada so I've got two clones going on every night, so the chances of me ever needing to go back to the original photos to rebuild a corrupted catalog are slim to none. So if you are backing up everything and you are letting light room back up your catalog it's not really it's easy, tio tempting to call it an incremental backup but it's not an incremental backup at all it's just another copy of the cow again for letting light room make those additional copies you're not goingto this is not gonna happen to you, but there is kind of a big deal made over it, you know, on various blog's on the internet so I just wanted to make sure and talk about it, so don't get into a panic about it. Oh god, but it's just another safety measure in depending upon what you're doing with your photos. If this is your your life's blood and this is your business and you've got a a jillion clients, then you wanna you know, be more concerned about that kind of thing but it's doubtful that you're going to get into a situation if you have light room back up your catalog on another drive, you know that this might come in handy let's say let's say somebody breaks into your studio, steals all your equipment, all of your hard drives all over everything. This would really come in handy if you had an off site storage thing. Well, maybe you've only got your maybe you've only got the original files back up off site, then you would have something to go back to you in case you lose everything. So it just depends on the situation. Thank you and understanding catalogs a bit more. We had talked earlier about the fact that you're way are a single catalogue kind of a gal. There might be other people that air in their work flow. They have multiple catalogs. When you go to a new version of light room, does it create new of every word of every catalog that you've created the illusion it does another duplicate of that it not automatically, though you have to open that catalog first so you can only have one catalogs great questions in thinking you don't have one catalog open at a time period, the end of story, so if you upgrade liar in and you open let's, say your wedding catalog. Well, then that one's going to get updated in the copy made of it, but it's, not until you try to open those other catalogues that you might have with the new version of program do they get duplicated and upgraded? So it does happen, but it does require you to open all of those additional catalogues. Terrific. Thank you. And lake land. Gator would like to know kanai rename my catalogue. And if I do so will that destroy the links to my edits? That's a great question you would not want to do in the operating system, but I think you can do it through light room because once you seriously folks, once you are in life, you have got to stay there. You cannot go behind light rooms back and start messing with your files. I mean, you can, but then things get really squirrely. So you don't want to be renaming the folders that you imported your pictures into in the os. But you do that light room. It really is for any of you who have used every used a website management tool like dream waiver it's exactly the same. You cannot go and start renaming those html files or moving stuff around between folders on your os and expect dream waiver to still understand what's going on. You've got to let dream weaver do the renaming and the moving and the the organizing and all that kind of stuff same thing in light really really gotta let your handing it off to you and it does a farmer better job that stuff anyway, so this let it do it do it they're cool and one great question came in from shannon is there wait emerge catalogues? Oh yeah, absolutely basically what you're doing as you would be importing a catalogue into another catalog great teo emerge thank you and, you know, a lot of people do multiple catalogues, you know, they may have multiple catalog set up by client, but I'm telling you, you might want to try one master catalog because it's searchable and you've got everything there, especially for doing any kind of combining images if you shoot textures and you wantto like, ooh, I need you know that kind of texture for this unique piece of art that I'm making, then you're going to have to close this catalog which catalogue does it live in? Go hunt it down and find it, and when the client calls you or emails, you wants to order more prints or do this or that you refer to it or if you're in catalog a and that's in catalog see you gotta close that want to go open up that one, they just it seems faster, more efficient in my humble opinion I'm not trying to make anybody feel bad. If you're rolling with multiple catalogs and just giving you some idea to think about.