Orginizing Images with Meta Data
Let's talk about finding similar files find similar files is a is a strange little plug in that's so valuable especially in your portfolio now I'm I'm not gonna pull up my portfolio but I am going to pull up just a random wedding so I'm going to the ultimate wedding so this is my wedding that I just shot a little while ago at the grand canyon and we've been playing around with it throughout the workshop here so we have some random files that air the same because we've we've made either a tiff file out of something or we made a virtual copy out of something so we've done some things to images the place that this becomes really useful though is when you're in your portfolio because sometimes and I don't know if you're do you have a place where you put your portfolio work do you ever wonder did I add this to my portfolio yet do you ever get all the time yeah so you like you're you're looking at something you think I don't think I've added this to my portfolio so you add it and then you fi...
nd out you thought that five times you don't even know right? So over the years you've collected five of every picture you have inside of your port follow because you don't know if you added it or not yet so find similar files the purpose of this plug in is defined any images that might be the same as other images and it will show those two so that then you can choose which one you want to keep and which ones you want to reject and get rid of. So let's let's look at it so we're going to we're going to look in this wedding and see if we can find something similar files. So if you go to the library menu to the plug in extras on dh remember so if you go to your plug in manager you're plugging managers where all of those files so this is fine similar files this is the actual this is the, uh the program itself running down inside of here, so find similar files. This is your program and you can find those types of things there's two places that you confined plug ins there's right below the plug in manager there's a plug in extras area here s o that's one place that you can find things eso like for instance, you can see there's there's that custom a custom meta data thing there's a symptomatic theirs a photo shelter archive publisher has all sorts of different little plug ins there. If you go to the library menu there's another menu with plug in extras so there's find duplicates find similar files and both of those air similar to each other so find duplicates is another it find similar files and find duplicate files are kind of the same type of plug in on dh you can choose one of the other the one we're giving away is find similar files and so we're going to click on that one. Um oh, I only have them select all my images that I want to find and then I go the library go to plug in extras on go to find similar files and now it's looking for similar files inside of the selected images so if I was in my portfolio I would just highlight the entire portfolio and hit some find similar files and it's going to go to town looking for those similar files that I might want to get rid of now in here there's a little control our little dialogue this is we finished processing the images and the results are stored in l r s similar files name okay in in a collection. So we're going to go down to the collections now and look for the collection that says, uh, find similar files there it is sorry ok find similar files is right here and you can see that I've got, you know, the source files are here and here's all the found files and then this is different from the source files, so these air these air images that they found that have issues, I guess find duplicates is also an important another one you can use and this one's I got a little bit more options available to it in this one we search the photos within the selection, so in this one you can compare not only file names, so the other one kind of just compares the file names, but this one actually compares the lenses the cameras, settings, the shutter speeds, the aperture stuff like that because if you compare enough of that stuff, you will absolutely know that you've found a match and so it's going to compare all this stuff and I can ignore the virtual copies, but I'm going to keep him because I want to get rid of virtual copies if I have too many of those and then I'm going to I can ignore certain key words or I can ignore certain image types or I can on ly use certain image types, but none none of those options appealed to me and I hit ok when I do that it's going to search through the selected images and it's going to find our images for us so let's see if we have better success on this one there we go here so now we have success we found six matches taking and it took eight seconds to do that, so I'm gonna hit ok and there they are found duplicates right here boom so these are the ones that are duplicated you've got a d n g and a psd here a tiffin a d n g here and a d and g a psd right there so you can find the duplicates really easy so found let me see if I have duplicate finder is at www dot light room dash plug ins dot com and that's not someone who has, you know, offered to give us anything so we can't give that away but that's where it is duplicate finder is that light room dash plug ins not come on dh find similar files is that like some statistics dot com for some reason I can't get it to work right at the moment so, uh I'll figure out if if I was messing up somewhere at the break, so find similar files a really interesting way to clean up your portfolio just highlight everything your portfolio look for all the duplicates and then it will show you the duplicates and then go through and clean out and you know it'll take you five hours to go through a ten year you know, uh, portfolio but then you're perfectly will be a third the size it was especially with backup to write some people will back up toe one machine that back up to another drive and then another drive so that could be really powerful I imagine true and you know, the thing is even if you don't have a portfolio all together let's just say you have like three disks and that they're full of files then what I would do if I were trying to clean house and I was trying to find everything that I had and consolidate it there's a really good ok there's a good side track yeah, I'm glad we came up with this because ok, so if you have there's I know a lot of people that come up with this problem where they have like twelve discs of photos and they just don't know what to do, so what I would do is I would take the disks that I have and I plug every single disc into the computer so that all of them are active at the same time or is close to the same time as possible and fortunate with light room they don't actually have to be active in order to be seen so you could you could if you only have one, place the plug in and drive, plug it in and then import the whole disk and delight room and then unplugged that drive and plug in the next drive an import that whole diskin the light room and keep doing that till you have all your discs have been imported into light room don't import one for one previews importantly absolutely bare minimum don't even do standard previews. Do you know the the bare minimum it's call? It would be called on the import dialog box? It would be called minimal, so go to minimal on import, minimal previews. When you do that, you're going to create a light room catalog that has five or six discs on it and it's just going to have thousands and thousands of images in it, and this is something you do, you know, on sunday or whatever when you're just kind of hanging out there's nothing to do or you're just playing with kids, and so you go in and import and then go play with kids and then come back and important and go play with the kids just kind of the right. So now you've got this catalog and you highlight all the images in the catalog because it doesn't need, and they don't even have to be attached to the computer that the hard drives don't have to be attached to computer. Now you just highlight all the images in the catalog and you find duplicates, and it'll show you where all the duplicates are, then what you do is you go through, and if there's five images that are exactly the same, you find the one that looks like it should be the keeper. And you reject the other ones. You highlight the thought four of them and hit the reject or the ex key, and that gets rid of him. And you do that through the entire thing, and you could take this catalog with you on the road, you know, take it toe vacation with your whatever and just keep it on your laptop. And just as you have time, go through and reject all the duplicates. Once you've done that, then all you need do is plug those drive back in and drive by dr highlight all of the rejected images, search for rejected images, highlight them all and delete then, like, literally delete them off the desk. And then, once you've done that, you will have deleted so many files from all these disks that you can probably consolidate all the discs into one disk, and you could do that light room to simply by plugging in the disc, grabbing the images within light room. So when you're in light room, you khun drag files from and I'll show you this. If I had these images here and I wanted to drag these images from one disc to another, all I would have to do is take these images, grabbed them, and you can you can see I've got a disk here. So here's one disc and here's another disk as long as I have both active aiken dragged these files from this disc to another disc and just drop them and they will move or a copy to that disk they'll actually copy duplicates that disk so then just have an empty drive or a drive that you want to put all your your portfolio on and from all these five discs plug one in grab all the non rejected files and move them to the disk you want to keep them on and light room will pay attention to where you moved it so you won't even have to tell like more they went because it knows I copied him over here and you just keep doing that and then finally you take all those disks and either erased them and re tasked them or throw them away or whatever just get rid of him and now you have all of your portfolio consolidated one place without the duplicates so that's that's the power of that little to those two projects either find similar files or find duplicate files either one of those plug ins will do it I just don't know I find similar files wasn't working just now it worked last night you know we could take a look at it breaking them yeah we'll see if we can't figure out why it wasn't working ok so that's one of those cool little extra um ideas now here's another one that's pretty cool and this is perfect for this circumstance. So if you look here and I've got this d n g let's just look at these two d ngos right here I'm going to increase the size of our thumbnails and I've got a d n g and then I've got a psd but let's say that once I had created the deion or the psd or the dmg somehow you know, this one had, uh, makeup on it in the key words and this one didn't, so this one somehow got made before we had changed him meda data or something like that. So now I've got two files of the same imagery but different metadata, and that can happen quite regularly and let's say you go into your portfolio and you have a couple raw and psd copies of each other, but one of them has more meditative than the other. If you then are searching for something, you might end up finding the the raw file but not the photoshopped file and that would be bad because the photo shop files the one you want, presumably because that's when you re touched and you you you did something good to on dh, so what you're going to do is you're going to use this plug in this plug in is called symptomatic on the cinematic plug in is going to look at similarly named files and it's going to take any metadata and it's going to merge the metadata on the two files so that the metadata is equal on each file based on their names. So in this case, we have these files here and we want to synchronize them. I don't know why light room does this, but light room has one menu here with plug in extras in the file menu and then library there's another one right here in the bottom and those don't always coincide and then there's some plug ins that run from the plug in manager and so it's sometimes gets confusing, but it runs from the plug in act, and here we are at the symptomatic down here and so you can you can sink files with the same name, you can sink files with the same name fast, and I'm not sure why it would be slow and then you can also sink any stacks so it can look for same name files or it can look for stacks and just synchronize the stacks. And I'm not sure are these in stacks and pretty sure they probably are, but I don't know we're just going to do same name, so we're going to go the library extras and then we're going to go sink files with same name and it's going to ask me what you want to sink so I want to sink this a d n g to psc so I'm going to copy the metadata from the files of d n g to the psd and then I'm going to tell it what to synchronize and if it comes to key words I'm going to have it merged the key words that way if there's a key words on both then it will merge those two together and then I'm gonna hit ok so you can you can synchronize a lot there and then I can hit and obviously synchronize your gps if you can and hit ok and it just did it so now I've got you can I'm going to go here and you can see lips gonna go here and you can see makeup and if I go one photo over you see makeup on that one as well so it just synchronized all the information between the two metadata is on both of these so on dh symptomatic is uh made by photographers toolbox is where you get that so photographers toolbox dot com is where you get symptomatic and that one cinematic who makes that one a guy named john john beards worth does that but it's at photographers toolbox dot com so and it's most of these air like you you download them and they work for a couple days or they were to a certain extent and then you donate so you might donate five bucks or ten bucks or twenty bucks or something like that one of these I don't remember which one I think it's I don't remember which one one of them is actually you donate and then they use that money to clear minefields from various places so I mean you're actually giving to a really good cause yeah to clear minefields so you know, you should just go do it to clear minefields and it supports him for the salt making this offer to write health grim with the software but a donation but your donation that's great and they they said something like they cleared like, uh, fifty five thousand acres of mine fields or something you know, something like that so yeah talks a good cause I'm all right you were going to ask you I'm sorry I interrupted you on your ass no problem at all just to define d n g when you get a chance just the terminology on that please digital negative thank you so digital negative is like a raw file, but instead of a raw file that can't be written to so raw files like c r two's and any f's and things like that, they can't be written to buy adobe because they're protected against that kind of writing on dh they don't have access to the information and so what happens is you can make a dea angie and you can do that simply by clicking on all of your images and going up to the library menu and converting them to dmg so this is the this is the file option that does that and when you convert to a d n g it's creating another raw file it's got all the same raw information in it but now it's a adobes file type on its open system I mean it's open code to so anybody can use the file type cool so it's not it's not a proprietary no one asked pay a fee to use the dmg onda don't be created it because they wanted all file types to start getting equalized was there they rightly saw that all of this competition between any f's and c r two's didn't make any sense we should all shoot to the same file type and then just use it differently. Unfortunately, canon and nikon haven't gotten on board with that, but hostile blot has and like a has and so I just don't get why they're so proprietary because can't not. Neither cannon nor nikon make any good software they only make good hardware right? So they really should get on board and adobe make the software because if you buy a like a camera it comes with light room because light room is the best place to look at photos you know, so they should just recognize that do it, but I think the energy is as an attempt at getting people to use a universal file type that's open source so that anybody can use it so anyone can see any photo from anywhere, right, anyway, it someday maybe we'll get to the point where everybody is using a much more universal follow type, but it's raw, and it contains all the information, so the keywords aaron it, the adjustments are in it, and that allows you to be able to transport that one file to anybody, and anyone can open it and photoshopped or light room, and I will show exactly what it looks like, what you've done to it keywords that air in it, which means that if I want to search for something on my computer, for instance, let's, just say I wanted to search for, uh, makeup and grand canyon and I just search I'm not searching inside of white room, I'm searching inside of my entire computer with just a search function. Oh, hold on, I'm going to save that information into the d n j you watch this, ok, I just say I just took that those keywords and threw them into the d n g so now when I search for it, I find that dmg right there so I can search for my d n gs from anywhere not just from light room aiken search system wine from the system itself and I can find the d n gs because the key words are in the d n gs so it's it a d n g is a raw file type is the best raw file type because it completely divorces you from the need for any specific system cool you are like a renegade or a rogue you know you you you're off the grid you don't need you know anybody's support you can find anything from anywhere nice all right cool so thank you for that yeah you bet so that is symptomatic andi does a great job with that another one that I think is really important is called folder tree exporter you're laughing at I like that I like I like the name of that yeah but ok so follow me on this if I am shooting a wedding and I have just organized my files actually let's just say I'm shooting a well yeah let's say I'm shooting a wedding and I have my selects here and I've organized them into like this this set here I'm in a right click here create a new folder inside of there and call it getting ready and this is how I organized my files so I've gotta getting ready folder here and then I you know do some further organization and I do alone go down here to the to the wedding itself so I highlight say they're gonna highlight these and I'm going to make those in the let's export those to create a folder called uh portrait and and this is how I'm organizing my files? Well then when I go to export those files normally in light room you would have to highlight the getting ready files highlight all those go to export and say I want to export those two you know, a certain folder, but I need to then add the name getting ready to the folder so that so that my j pegs are also in the same folder tree structure as my raw images right on this is just a waste of time because if I have fourteen folders it's like I I've moved them into those folders and then I have to highlight the folder and exported to another folder by the same name and then I have to go highlight the next folder and export that toe folder and then the next folder and export that folder and it just gets annoying. Yeah, so what the folder tree exporter does is it allows you to highlight all of your images that you're going to export and you don't even have to tell it what folders you're exporting you just have to accept you just have to highlight all the images so I'm highlighting all the images that I'm going to export and then I'm going to go toe export these images and when I go to export this up at the top of the export dialog boxes this little export drop down menu and I click on that export drop down menu and I go here and aiken export the light room tree exporter right? So that's I'm click on that and there's all of my information on how I'm going to export this so let's export this as wedding test that's where it's going to send it do so that's the main folder I'm sending it to and then you come down here and click here and it and you get to say that the hierarchy in which it's going to name those folders okay so it's going to name the folder based on a certain tiger hierarchy and what you're doing is you're just light room is looking now at where is this this photo is in such and such a folder and when I exported I'm going to create a folder that is the same as the folder that's already in and I'm gonna put it over here and put it inside that folder so it's just paying attention to what it's exporting where came from and repeating the structure so you can just you can you can use different you can start at the volumes all the way down to the ross elects level if you hit none then it it just exports the folder the immediate folder above wherever it is so then go ahead is like an organizer's dream oh yeah absolutely this's this is an amazing tool that needs to be used constantly and I use it constantly so you take it I've got it has all the same settings as any other export and once you've set it up you can always create a preset for it so then it will just always go correctly so once you once you've got it then you set up a preset for it and then you'll be you'll be good to go so I'm going to hit export and when I do that and go to here's here's our wedding test and you can see the getting ready fold has already been created and inside of it there's the j pegs that were in the getting ready folder and it's continuing to do this and in a second as soon as it's done with these it's going to start exporting the other folder and you'll see that we're going to have another folder pop in here in just a minute with the wedding portrait because they were in the wedding portrait's folder there is saying I just popped in there so now it's but they're all j pegs but they're all put in the proper folders and in the correct categories so if you are exporting your images either to like pick ties users have to organized they, they organize their folders, and then they upload the folders to pick ties. And so they want to do that quickly. They can do that through the this exporter, and it'll keep the folder structure butts true for like burning a disk for a client or putting him even even if you use past some people. You know what passes don't pass is a really a brilliant system it's made by david, j and it's. A brilliant system where you it's just this little tiny program. And you, you you make your j pegs, put them in the folders that you want the categories forum and then you grab him and you throw him onto the system and they create an online gallery that's viewable on ipads and any mobile device on the web. And then and and people can either just browse um, they can share him through facebook, or they can download them so it's like it's, it's it's, the replacement for a dvd to hand off to a client wound is and it's really slick and really easy to use. But you have to have folders for the categories. So if you divide up your raw images into folders, you export to this and then grab that and dragging on to pass, and it uploads it and within five minutes you're done organo you're done submitting your images they'll upload and then your clients within you know an hour whatever are looking at their images and have total access to him. So pass is a really good system it's it's it's a shooting burn type of system it's you know it's a delivery mechanism to the client but if your client has paid for a dvd and you want to deliver it to him instead of delivering a dvd you can deliver pass and it's pretty impressive little system so and it's got these will cool maps that show you like who's looking at it and where they where they're looking at it like what I you know I p addresses are and stuff so this is pretty cool system nice. Yeah. So if you're going to use if you want to use something like that this folder tree exporter will help you on that. So I just know that it exists. The folder tree exporter is also in the photographer's toolbox dot com. And by the way, if you go toe photographer toolbox dot com there's tons of plug ins tons a weird little plug ins things that I would never use things that are really cool like just the weirdest things. So if you can think of a problem they can solve it generally the guys there's like three or four guys that that cell priests are plug ins there and if you have an issue that you want solved, they can build it for you too. So you just got a kind of stand in line and wait for them to have some time to build your plug in and they'll do it so yeah, there were pretty awesome. So do you have one in the works? You have a zurich jared, I do not lie and I make coming down the line some day. No, I haven't ever. I mean, every plug and I've ever thought I really need this generally someone's already made it maybe not as good as I would like it, but, you know, they generally made it so cool. Okay, um, so oh, and then the last one that I want the last little tiny plug and I want to show is really important. So I bet that are a lot of people out there that have that have businesses like they have wedding businesses or or portrait businesses where they have shown their images to their client on some kind of really great web proofing system. And after they've shown their client these awesome web images, their client rather than flagging them and putting him into folders and using the web system, has e mailed them back a list of photos that they want never had that happen and they say yeah we'd like image number twelve, fifteen, thirteen and eighteen and they don't even do it in order and so you've got this list of your clients selected images but they could have just used the system that you had in place but they didn't they just sent you a list so now you have to hold the list with a pen in your hand and you have to scan through and go ok they want image number one cross that off they want image number three cross that off right have you done that before and you're flagging stuff so in though painful yeah it is painful right? Well this will solve them so what you're going to do is you're going tio first get your list from your clients so we're going to go to our clients list here let me just get rid of this this okay I'm gonna go and grab my crime clients favorites here so here's my selections from my client and this is just a text document that they sent me and here's all of theirs their list of their favor images so I copy that and then I go backto light room and I'm going to the first thing that I need to do is take this wedding and I need to put it into a collection so I'm gonna highlight every image from the wedding and I'm going to go and create a collection and I'm going to call it, um, wedding pics, and I'm gonna hit create and right here you can see that there's an option to include the selected photos. So I've selected all the photos and I have included them in this collection called wedding pics, and I've hit create it just moved them into the wedding pics, uh, collection and the reason we want it there is so that when we go to look for our images, it knows where to look because I have five different jobs with image number twelve in them. So I need to be able to find image number twelve from a very specific set of images, and that collection is going to be where we find him. Ok, so I'm in plug in extras in the library menu is where this one gets installed, but photo list importers right here, and if I click on it, it's going to ask me what I want to do now? First, aiken, aiken, import from a file, but remember, I just copied all of the the requests from the client. Simon do it from the clipboard on dh then I'm not going to skip the first line the reason it gives you that is that they if you skipped the first line is probably because the first line is like, hey here's my favorite images or maybe it's like a you know the top of a spreadsheet or something like that so we're going to not skip the first line and then we're going to go down and say the file name contains all because it's an accurate file name they were this client was was nice enough to put zero zero zero one and zero zero zero two instead of just two right? So we're going to use the actual contains all and then over here on this side collection name, we're going to tell it what the name is, which is wedding picks so it's going to look inside of this collection for things that have the full name as to what I'm copying in and I hit ok then asks me to pace the file names below so I paste them in and hit ok now it tells me, hey, I just created the file list, so they're five photos that were imported to stole stored in collection light room five photo list photo list ok, so now we're going to go to that collection, which is should be late five photo list and there they are so out of five hundred images within seconds I was able to collect together the five images that my client wants to print because it found him. Now notice it found this one. It found this one twice because one's a psd and one's a d n g, which is great because now I can see oh, they're going to want the psd because I retouched it. So that is the photo list, importer. And you can get that one. Where is that one? Here it is. Light room statistics, does it so bayram statistics dot com is where you get the photo list importer. And that one is I must have. I think that one is that'll save everybody, you know, ten or fifteen or thirty minutes, depending on how big their selection is every single time they have to select client images. Yeah, everybody has a client that e mails them. These are the twenty images or these air fifty images I want in my that's where I get hung up is when they email me fifty image numbers that they want in their album. How do you find those? You know? And sometimes, even if they select them up on the on say, you know you're picked out of sight or something and then you can print off the list, but then you still have to go on. You know, click through him and find him. And this way, you. Just if you can get access to those numbers and get a list of the numbers, even just type him in or copy him in, and then find him so.