Plugin Backup and Syncing
I told you that we would talk about the importance of the of your hard drive systems that you plug in c I'm just plugging this in s o this is this is considered a plug in to light room hard drive is a plug in because you're plugging it in um seriously folks if you don't have a good file management system you khun there's two problems number one you could have plenty of repetitive copies ofyour imagery but it would take you all sorts of time and confusion in making sure that system is safe. So if I have to spend all my time dragging and dropping and copying data that's a very inefficient way to protect myself against loss against data loss right um or I could completely not have a system and just have one copy of everything and that's a terribly inefficient way to operate because some point you're going to lose something it's going to cost you in a lawsuit it's going to cost you in taking a drive down to aa data doctor placed somewhere and having them fix it for thousands of dollars or ...
it's just it's going to be tears there's going to be tears? I'm just saying there's going to be tears so I'm going to show you my system for backing everything up and then we're going to talk about some of the intricacies as it relates to work flow but first as you can see here, I've got a dry and I I put this work flow together for the the absolute minimal cz the minimalist computer guy someone who doesn't have a big tower system or anything like that because I found early on in my work my work shop work flows are my workflow workshops that I was coming in and telling people about you know, I had a had a mac pro with five drives in it this and that and the other thing and people are like, holy crap, you know, I didn't don't have that kind of stuff. So here is the system for someone who has just a night mack and a laptop to different computers a a desktop and laptop doesn't matter what the desktop is this will work because it doesn't expect you'd have more than one dr in your desktop computer. So little I max sitting here and on that I mac you have photos, you have files, these kind of files you have settings that air inside of you no photo shop and then you also have software and these are all the things that we want to not only protect, but we want to be able to use in both places at the same time, so the first thing we want to talk about is backing up data so backing up doubted the most important out of the you have is the photographic data that is your images and so those need to be protected at all times however, if you have let's say you have three terabytes inside of your working drive here then through I use a program called in teh go you can get it on the mac app store but you could use you know retrospect especially if your pc that's a good one there's plenty of backup programs but through a backup program I'm telling the backup program to constantly take all the changes that are made to the images and even it's even got my software it's got everything that's on this drive is being copied over to a working back up raed system and this system is made by syria as well. So it's a two dr raed system which means it's operating the same way is this tough tech doing it doesn't it's actually a really inexpensive uh dr system it's it's not it's not all that expensive it's less I think it's I don't know three hundred bucks or something that it zen inexpensive system and everything that's being written from this drive to the dr one is also being written to drive to at the same time so anything that's done here is done to these two drives simultaneously to both of them so now I have a copy of everything here on my on my computer copy here at a secondary copy here and then there's a third copy right here so you buy three drives and those three drives air going toe ultimately protect you in ways you gives you absolute peace of mind so this third drive all I do just like I showed you here on switching out this drive all I do is switch out this drive with the second drive every once in a while could be every day when I leave the studio could be once a week could be every other day whatever whenever I think it's a good idea to swap it out I simply turn off the unit pulled this guy out pull this guy out of his case and put it in and then take this one and put it into the case so I just swapped the second drive when I do that the drive I just pulled out has everything up to date on it and the drive I just put in is getting overwritten to include everything that's on this drive so it becomes an exact mirror of this drive so this now becomes these two drives to become the same so now I've got three drives in the same at this moment and I take that one and put it off site so that's the one that goes home with you or that goes to your sister's house or it goes into a safe deposit box or a fireproof somewhere somewhere away from the system that way if the system gets stolen you still have an exact copy of what whenever the last time it was you backed up when when you swapped if the system burns down it's fine to like nothing condition roy you at this point as long as you keep swapping these drives on a regular basis then even theft can't hurt you so that's the ultimate backup system that's all you need to be absolutely safe is you need a computer you need a secondary working backup raid one system rain one is the only way I go and then I swapped the second drive back and forth and that totally protects me and keeps me protected with an offsite copy okay, so now I'm completely protected against catastrophe. Now what else do I do in relation to my work flow to make things faster? I have another system here that's for this is different it's not a raid system it's ajay bod system so because I'm working on absolute bare hard drives I'm not working with plugin drives I'm not working with drives that you just plug in like you know little c drives or or you know, whatever you know those plug in type drives I'm not working with any of those I'm working with bare bones hard drives internal hard drives and so I need to put them in little I have them in little cases these air made by syria's well and and those have a hard drive in him just like this little drive here, so they're no different than the drive that we just were playing with in here it's just that they're big drives because these air less expensive, less big drives are less expensive than little drives, right? So we have this for traveling on the road, so we're absolutely protected, but a big drive costs about a third less then a little drunk because they don't have and you can get bigger ones to you get a three terabyte you could only get, like one and a half terror, right? You know, so there's advantages just going with big drives, so I have cases like this that have my big drives in him, and I simply take the big drive and shove it into that j bod system that j bod system allows me to just plug in a cz many it's like a it's, like a it's, like a big toaster, right? And I can just shove in four pieces of toast and then I can use those and then when I'm done, I just reject him and pull him out, and the beauty is I can actually eject him while the other one's there still on so I can eject, you know, drive four and pull that one out, we'll drive one, two and three are still on and it even looks like a toaster and it kind of looks like a big big toaster so I have in the past I used these little toasters that air like plastic and you just shove that and the hard drive sticks out of it you know? And so those are fine too there's a perfectly good one made by next star in e x s t a r on gets just a little toaster you shove a drive into but usually those only have one or two slots this has three slots which allows our four slots, which allows me to do a lot of copying back and forth I could duplicate drives I could do a whole bunch of stuff because I have had the ability of plugging for drives at the same time and I can move stuff around so that's why I use it now you'll see that the tough tech duel is down here for travel so here's my laptop and the laptop is connected to the tough tech duel and when I'm working on the on the laptop, I'm putting all my files on the tough tech do of for instance here's my traveling drive and all of the files that were going to be working on throughout this workshop are here on the tough tech duel so they're on the external drive and I work on him on the external drive because anything I'm doing now is in duplicate so the travel drive has all of my work on it when I'm traveling and then when I get home that information is then put into the main working drive on the computer and then that gets duplicated down to here doesn't it? Because it get once it gets put onto this computer it's getting duplicated onto my main backup system and then at that point this traveling drive can be erased for the next job for the next travel. So this thing does not keep files on it it's a place where things are when I'm working and when I'm traveling and that's it doesn't think I don't maintain stuff on here, it gets put over here and it gets duplicated to my main backup system. If you are a person that only worked on your desk top, this is the only system you need is a desktop computer and then a a working raid kind that's what you would be using and by the way, that the information on all of these raids systems from sierra you are on my gearbox. So I have a gearbox in there that has a list of everything that I use and so the actual file number of the names of the things they're they're so and you can get about being a tch photo so they should be in hte sells all of this stuff right here as well. Some cool. Okay, um all right now, let's talk about cloud services them um, if you own a mac, you probably have access to icloud if you're on adobe creative cloud, if you pay for adobe creative cloud, you have access to that cloud service. You can also get free cloud service through dropbox, and then as you use more, you might have to pay some for it. But it's not much it's virtually free storage on dropbox and there's, plenty of other up shins. The main cloud service I use is dropbox for almost everything. I use creative cloud for very specific things, and I'll talk to you about those on dh. The reason I use creative cloud is because I want access to my my computer programs whenever and wherever I am so let's say my laptop gets burned or stolen or dropped in a lake or whatever, right? I don't need to go and grab a bunch of cds and start putting them back into a new computer and start installing. All I have to do is sign onto my creative cloud and download my software and creative cloud will install it for me. The same thing is true for the app store, so everything that I do I will do in the app store I want the app store the apple app store allows me to install so if I have an option to buy something, I'm going to buy a piece of software and it's not adobe, so it's not on the creative cloud I first looked at the ap story is it on the app store? If it is, I buy it there because if I buy it there it's instantly downloadable and if something happens to my computer all after news sign into my created to my app store account on that computer and hit go and it will install everything while I'm sleeping, I don't have to sit there and baby said it, I just simply install I have, like twenty programs on there that are all app store purchased programs, right? Little tiny things, big things, you know I have aperture of all things I own aperture in fact, I use aperture is a plug in delight room, so also we'll show you that on friday aperture you heard it here you will learn how to make apertura good plug in for light room. Yes, so so even aperture I'm buying on the ap store because if something goes south on the computer or I buy a new computer I have to do is just hit, install and everything gets installed so that's really important that easy install of software, so if you are then putting all your software in clouds like creative cloud and your app store, then rarely would you run into a circumstance where you didn't have access to a piece of software. However, there are software that you can't get on the app store, for instance, most of the plug ins that you would put in the light room are not on the adobe are on the on the itunes app store. They're just not there. So for instance, if I wanted by aliens skin software, I can't I don't think I can get it on the app store, but I can get it from alien skin. And so what do I do? I buy it, but where do I put the install? I put the install on the drop box and let me show you how it's organized, so if you go to my drop box and you're not going to go to my drop box, but if if you were to go to my drop box, you would find that I've got my software here in a green folder called software and there's all of this software, and that got I've got plug ins see all these different plug ins. I've got non plug ins, I've got keyboard plug ins, I've got light room plug ins, I've got photoshopped droplets, I've got system software type things, I've got template things I've got all sorts of programs and any program that I use that I can't get on the app store, and I can't get on creative cloud I get as a digital download, I never I don't buy things his disks I buy in this digital downloads, and then I take the digital download that I purchased, and I store it on my on my dropbox and the reason I wanted on the drop boxes so that it anywhere I am, I have access to it, but let me show you how it's organized, and this is, I think, key now you're going to see some, uh, registration codes to these, they're not riel I made a fake. This is like, this is a fake version of this so that I could show it to you without showing my registration code. So if you go to my software folder, my fake software folder for creative live here, you'll see look at that, we made it work. Okay, so here's the software folder for for creative life, and if I go to rad lab, you'll see what I've done. Here's, the install for rad lab, so I've parked that onto my now I installed at first, but I took the original install file, and I put it up on my drop box inside of a full two called rad lab, if it has a like if they deliver your code in a pdf then I'll store the pdf right next to that so that I can open it up and type in the code right so your program is sitting right next to whatever code you use teo activate it ok whether that's a pdf if you doesn't doesn't come in a pdf and it's based on like a a new email in a password then I install that in a folder so I create a folder and I named the folder c l at website dot com right and that is the user name for using the software and then the password is here creative life awesome with out money there now we're spelling that one right? So creative life awesome if that was my password it would be sitting in as a folder so you see how that works? I've got the software I've got the user name and the password all in one folder and so I know exactly how to install that software I don't have to go looking for codes I don't have to go to a different system to find the code and if it happened a p a pdf that have that code on it then I would simply have rad lab here and then a pdf with that code next to it that way no matter where I am, I could install my software clear enough pretty easy system right so now if you look back at our schematic then you have the ability to from anywhere you have the ability to access your software no matter what software you're using you can either get the app store you can get it in creative cloud or you can get it on your drop box um files there's an absolute need to have all of your important files on a cloud somewhere so that includes photographs my photographs or not if I have the raw images in disc form somewhere that's great but the final file the file that I'm sending off to the client that's the rial file that matters so that needs to be is a j peg form high quality somewhere and there's a lot of places you can you can send it off tio photo shelter you can send it to smugmug he could send it to pick taj I mean there's plenty of places that will store the original file printed for your client and give it back to you if you ever need it that's your final storage place for me that smugmug so smugmug j peg to smugmug they're going to serve it up the white house custom color and that's great if it's photo shelter than it's you send it off to follow shelter they they serve it up to the client or printed and you khun also put you know tiffs and photoshopped files there as well. So there's, plenty of places to go. But it's important that your final imagery, the ones that you're delivering to the client, they get posted in a place that holds the original file. I would never use a service that just stores the small for the small web based images, because it doesn't take much time to get the original images up there. So you might as well have the protection, you know. I mean, it just doesn't make sense not to do it that way. And it's, just it just doesn't make sense. Now, there's. So many options to upload the full file. And then that file gets delivered as a web file to printers. And you can use it as a backup.