General Q&A and Style Graphic Standards
This is pan from austin. Is there a way to maintain a header style desert designation when importing to maintain it? So if it already has headline applied to it, we can do that? Absolutely. When we bring in text, if it has styles applied to it and say open no five any styles, but I can preserve styles and formatting from texting tables that come in and without getting too much into it, what happens is asked what to do with the styles. I can import them automatically, and it asked what to do when I have conflicts and the on ly reason it knows what a conflict is, is based on name. So if in this dock file I have a style called headline with a capital h because the capitalization counts, if I have one called headline that comes in here and it's he's, a headline one and in design, it's asking, what should I do with it? So I have two different options actually three when I bring it in this way, I can say, use the in design style definition or redefine in designed to match the incoming word d...
efinition oregon auto rename it, which means I'll have headline, and I have this weird one called headline underscored w p one or something weird, so I could do that. I could also customize the style import and click style mapping and I could tell it what to do with things that look exactly the same it will tell me what to do with conflicts but in this case I could say oh there's a style called normal because there's always the style called normal inward files I can tell it map all the normal toe body text and aiken save that so if I know that they've used styles in the word file I can actually map it that way and say okay and that's why I was talking about where you can save a preset if you know it's always going to come in and it's really mapped really well saved that presets you don't have to do this style mapping anymore especially we have twenty styles in the incoming file what that answer is that that question when you're doing that right there is there a way to preview what it's going to look like no there's no way to preview it just bring it in for the best that's right exactly all right should I keep going or should we got some more okay let's do it I just want to clarify because I'm not sure if this and what you just covered answered this question but from alex of lamb is there a way to save preset paragraph styles to access and other documents so you don't have to redefine them constantly are that's a good segue way let's actually jump into that school trying to figure what a weasel that back, right? Right, that's, right? I know. You know, that was totally out of my mind. I knew selling that's, right? So obviously I probably want to use these again and again, and I talked about how you could define them with no document open that's great, but that's going to show up all the time. But maybe we don't want to do it all the time. We just want to say this out for this document again. Well, if you copy and paste something from here into a new document that will show up and that's fine, but one of the ways I can do that is if I save this file, just save this out to the desktop. We'll call this styles and I'm gonna create a whole new document. Now I'm ready to create something new for this client, and I need all those styles again. I could go up to either the paragraph style or the character style panel menu and choose load styles and ike either load just the paragraph styles or both paragraph ed character styles let's load the styles. I'm going to go out and find that document we just saved called stiles dot I n d d and I'm going to click open and it's really not going open it's going open in the background it's going to pull out the styles and put them in and then close that other documents so I'll say ok it's going to ask me which ones I want to bring in let's bring them all in we say ok now I have all those documents there again so that's absolutely something that I do in fact that's the next thing we talk about after we do stiles is this graphic standards file and that's where the styles live when we can actually pull those in from there so show you howto how it kind of managers and stuff trying remember what file I need to go open to bring those styles in but absolutely that's it easy easy way to share your styles with other people in your group or just make sure you have the same styles from the last document that used you were right when you went into this topic here like you said there's going to a lot of question is that you want to take more do you want to move on if you have any that yeah let's let's do one more and then I'll show some other neat tricks okay um this is a pretty good one I think this is from glan it's in there asking what is the advantage of using character styles to bold text over just picking the bold font think you may have covered this? I did mention that because if I just tell it bold well, if I if I tell him bold, it will still be bold it it's just more of a fact that if you're trying to make it consistent, you have to keep telling everything bold but may be decided you didn't want your emphasis to be bold anymore you wanted to be I talic or bold italic you would have to go and find all those places that you have folded it and make it bold italic where she could make a style on its bold you could always go in and call it change your style name too bold italic and changed the parameters to bold italic and then all those places update as well, so we're doing it you kind of were just you're just kind of off by yourself, but if you put it into a style, you can do it universally make the changes universally it sounds like this program your brain kind of has to work and database like you have to have tea in your brain a little bit, but the way you're explaining it, you're really organized in the way you do it if you're short cuts and are very practical and spot on like you don't have to have much brains based or maintain all right information, right? I like that I don't have to have a clear idea of exactly what my fault needs to look like. I just need to say this is body, but at any point I'll just keep changing what body looks like until it redefine the style redefined stuff because I know where these people that I already know what font I'm going to put something in, you know, before I start, but I know what looks good and I started making changes in no, no, no, no that's it that's beautiful and it's a style and aiken save it, use that again cool styles are brad all right? Yeah, they're pretty cool. So let's do some more cool stuff with stiles let's actually go back over here because I have need to have one that has all my styles and it here we go let's do this one and I'm going to create a new page and I'm going to talk about some of the other things we can put in styles we could do this thing called nested styles and I think this is pretty cool, so nested styles and anybody that knows me knows I do a lot of theater programs because I have parents in the theater and s o I get enlisted to help with doing things like programs or whatever and one of the things you do a lot of theater programs you talk about the bios they like to talk about what they've done and you know thank everybody that got them there whatever and so you've got a name usually a person's name the actor's name and then you might have in parentheses the character's name and then their bio right? So any time that you have this pattern where it's I want some text in bold but I don't have any names you know, some people have one name some people for, you know names and then something in italics and then the rest of the body text weaken do it's called nested styles so we can take a paragraph style and we can nest character styles in there because we know it's going to fit the same pattern so instead of going finding anybody's name and building it and then their character and I tallis sizing it if we know it's going to fit a certain pattern weaken nest those in there and have it do it for us in the paragraph styles so let me actually do this we're just going to type in a name gonna make him john q actor and he is going to play the leading man and I'm just putting in parentheses and we say he is glad to be in the show right? So that's kind of his bio, but what I want is the name bolden and I want this italicized, so if I tell it this is body text, which it is, I could come here and select this text and tell it I tell her bold on top of that, and this is I talic, but then I do that manually, and I have fifty people in this show, and I don't want to have to do that, so I'm going to nest to some styles, so what I'm going to do is I'm going to go ahead and select some text, and I'm going to do new style and it's based on body text again, I just wanted based on body text, I'll call this bio text all right? So that's, how I'm gonna do right now is biotechs and I signed it so that this paragraph is bio text, but now we need to nest some styles into that bio text hold out my modifier keys, double click, and I'm going to come down here to drop caps and nested styles, right? So I'm going to come in here and down into the nested style I'm going to say, I want a new nested style, so when I click on that, I can choose these are my carriage. Her style's if I haven't created him ahead of time, you can actually click new character style and created right here without having to go back out, but I'm going to say I would like it to be bold let's turn on the previous we can see that right now it's bold that first word is bold and I'm telling it through and I can click this it's not really convenient, not really noticeable that that's actually a pull down menu when I click it suddenly a pull down menu so I can do bold either through something or up to a certain point. So the one thing that you have tohave is something for it to know to change the character style to something else in this case I have parentheses so that's where change is if you don't have anything like a dash, anything you can use those spaces that we said nobody uses those punctuation space and harris basin thin space you can put that in there you could say up to the first end space so it could be a space not real noticeable but it's enough for it to go hey, I know I need to change this so I'm going to make it bold up to and then I could type in a number so let's just do the first and then I can either choose from the pull down menu or I could type in an actual character so up to the very first open parents to see that is going to be bold so I clicked off of that nino's has just made a bold up to the first prentiss e after that I would like it to be italic up through the first closing prentiss e and then I'm going to click off of that now we just tie tallis eyes that and after that it just becomes what the bio text is defined as so I say ok and that looks good they want to return it starts that pattern all over again all right so I can call her sally actress will put her in there and I just hit my prentiss e and I'm not changing anything in the styles but it just automatically changes it because I've nested that in there so anything that has a repeating pattern like that you could do that not have to go back and select everything and change that so you're actually building that right into the style that's there some sense all right so let's do drop caps because that was mentioned yesterday so we create a whole new page and I'm going to create another character style and when I create a character style remember I click off of it I don't want anything being force fed into that character style come down here and I'm gonna option click and let's call this drop cap and this is a point where I probably would put a font in here because my drop cap I might want to be a different font let's use that exact fino it's kind of fun for a drop cap I know about the style I'm not gonna worry about the size because I'm going to feed this in as a drop cap remember yesterday when we did the paragraphs we said the drop cap takes up three line so it's automatically changing the size if I tell it it's you know forty eight points and then it's three lines it's going to be massive we don't want that we're just going to leave it toe whatever size the paragraph style is this is going to be the same size but it it's going to grow it into how many lines we need so we've got a different font let's also change the color let's come in here and let's make it this red color all right so that's all we're doing inside this drop cap its regular and zap final regular and this red color will say ok and I'm going to come back here and I need to create a a paragraph style that has a drop cap in it so in this case I'll probably just could fill in some text it's already body text but let's create a new style so option all clicking on that and maybe I'll call this the first paragraph because that's usually where I have my drop cap is in the first paragraph in any sort of novel that we do are any book or anything and I'm going to come back down to that same drop caps and nested styles and I'm gonna choose drop caps and I'm going to tell it I wanted to be three lines tall right now it's just using the font that's there but I can assign a character style to that drop cap character that's there someone come in here and choose our drop cap character style when I do that it changed that font and that color so that's our medically built in so I can also tell it first paragraph when I hit returned the next thing is body text so as I'm going along let's just make this a little bit shorter here when I do that as soon as I hit return it's automatically changed to that body text and again I can build on anything else I want inside this paragraph but the nice thing is I know that that is thie opening the opening paragraph toe whatever it is I'm working on one of the things I might put in the first paragraph drop caps invested styles and this thing called line styles I can tell it for the first line of text or the first number of lines of text one to three lines of text something is different about it so I'm going to create a new line style, and I'm going to tell it that I wanted to be ah, new character style, I don't have one to find so let's to find one, and this one is going to be small caps, and I'm going to come down here to the event. I'm sorry to the basic character formatting, and I wouldn't choose case, and I'm going to say small caps so I said I wanted to be in small caps for the first line, so for one line you can choose a number of lines, so for the first line, I wanted to be in small caps. The nice thing is because it's a line I don't have to tell it which characters it's just the first line, so even if the line is shorter, it's only gonna take the first word of the first line. I'm sorry and make that those small caps matter what size line you have, and so that's something I often do inside something that's called first paragraph is, I have things like drop caps and those the small caps that are in there does that make sense? Everybody all right? Let's? See if I've got one more thing that I might want to show let's, I'm going to show you something here, and this might be this kind of advanced but I just want to show you something cool you can do and something to look up into and it's called grip and grip is cool but it sounds syria is joke it sounds like a social disease you know I've got the grip people always worry about that and actually my user group which some people are listening for my user group my indesign user group in denver we decided to dub it unicorns and rainbows it was a little more designer friendly grip comes from the programming world and it's a big scary sounding thing but what gripped does is it finds patterns and does something to text so as designers the name sounded scary but as soon as someone's showed me years ago what it could do I went oh that's going to save me a ton of time well you can build grip into style so basically says when I'm typing in this style and it finds this pattern of text do something to that pattern of text right? So one of the things that I can d'oh it is I could say I have this thing called prices let's say I'm going to just put a price in here and I'm not going to have time to set up the whole grip thing that's here but I'm going to show you one thing that I do in this style let's say I have a new style called prices and I'm going to sign it to my selection that's fine so now I make sure I mean that right prices style here and go back in here and I'm going to open up this thing called grip style and grip well that's a new grab style and what I'm going to do is I'm going to enter some code and some of the stuff is nice because you actually have pulled on menus inside in design but I'm going to tell it a sign of character style and this character style I'm going to call superscript and that's it and I'm going to come down here and tell it that it's superscript if I can actually find it here superscript and I'm going to tell it to assign it to some text and that looks like scary code and it is but that's all right what I want to do is a sign it to any time I see in a dollar sign every time I see that I want to sign that a superscript I want to sign the superscript character style to the dollar sign that's built in and why didn't it super scripted one of those demos it's going to just not work for me? Is it that's what I try and do it do this by myself right? So let's try let's try it if we do it drop cap is not going to do it either awesome all right, so anyway what it should be doing is it should be super scripting it or doing something specific to it. So instead of doing superscript, I'm going to say let's assign read any time that we see a dollar sign oh, you know what? I totally know what I did wrong I'm going to do the superscript you have to do this thing called escaping sometimes where we do the backwards dollar sign let's see if that works there we go so I built that in so any time it sees a dollar sign it's going to automatically superscript it so I also have one and I don't have the formula in my head to my power back though if you want that it actually has this one in here, it can look for things like any two digits followed that that come after a period, so if you see period and two digits it automatically superscripts temas well it won't do the third one I won't do anything after that just the two and so it can constantly be looking for that pattern a period followed by two digits we'll take the two digits and super scripted so what it did here is it's super scripted that first one and so I said or and as soon as I hit a dollar sign it's super scripted it, but everything else is not super scripted, so you can build that in there we did those fractions earlier that's something I can, although I've also built into things that says look for any number followed by a slash followed by any number and apply fractions to that. And so if you have a front that can handle that, that will also show up in that particular style so that's just something to look into if you want to his grip in styles and that thing that's huge because the fact that I don't have to go back and find all the dollar signs and this and the periods in the sense and everything I don't have to go on superscript all that I can build that into the style as well, all right, so building on the styles because somebody asked about how to get the styles from somewhere else. I have what's called a graphic standards file and we used to have graphic standards files all the time they were in a binder and we would sit there and we would open him up oh, I'm working on this client we have little little swatches, our little pantone swatches taped to the paper that says these are the colors they use and this is the size of font that they use and things like that well, I make a digital graphics standards file now so if I have this client here, I'm going to open up this file and what I have inside this file or are all the things that I used for this particular client, the colors, the fonts, the styles and everything, and every time I create a style, I bring in the styles like we just did what I said you could open up another file in bring in those styles from that file if I create a new document for this client, next thing I'm going to has come into this graphic standards files and say, loads all styles from this new document and put them in here because I want to make sure that I have a record of all the styles that I've used before, so in here, I can see these air styles that I've created for this client in the past, so I've got my business card and I have a little bit of sample of each, so I can kind of get an idea of what things look like. And on page one I had the pantone's and I have the swatches, so I'm also going to share those as well and show you how to share those between files, right? So I everything I used for this client is in here some styles that I created, then I just have this file sitting in my client folder file so the next time I get ready, I said I'm ready to work on apertures new, whatever I do a new document and the first thing I want to do let's bring in those styles so its load all the textiles I go out to that graphic standards file and pull those in and map it. And I say, use incoming style because obviously, those air, those air defined correctly. So I bring those in, and then I suddenly have those styles to work with for this particular client. The other thing I do is open up my swatches panel and go to the panel menu and shoes, loads, swatches. We do the same thing. Like when I brought in the paragraph styles you choose that same file and load those swatches. And now all those swatches that were in that company file just came in to those that file as well. So now I know I'm ready, but I have a lot of lot of swatches. Maybe in this particular document, I was just going to use those two pantone colors so unfortunately it brings in when you do load it brings in every color that's in there so that's every color of used for every product. Project I've ever done for that client someone show you differently to do that I'm back in the standards file right now and I just want these two colors that air here right? So I just want the to seven o five in the four sixty three and that's it so I can save out specific color swatches so that I can and I can create a little file and it's an a s e file it's going to create an adobe swatch exchange file and that file can actually be pulled into things like photo shopping illustrator and dreamweaver I don't know what it does with pantone colors and dreamweaver I assume it just converts himto rgb so anyway I can do that I can save out just the ones I need so what I'm going to do is open up the I've got the standards file open I'm going to come out here to the colors I'm going to select the two seven o five and commander control click on the other colors that I need just these two go to the panel menu and I'm going to choose save swatches it's going to save it has this s e file and we'll call this aperture and click save and when I go out to the desktop sometimes it doesn't want to go to the desktop for me that's what it's going to only tio hide in design will come out to the desktop and I have this file here it may look different used to be green, so it depends what version you're using, but you've been able to do this for a long time, so I have this little s e file I can know send that to other people that want to use that's just a file I can use and then when I want to bring that into a document springing into our new document, that doesn't have all those colors used to file loads swatches and instead of going to an in design file will go out to that file and bring that in, and now just those two colors came in, and I'm ready, I've got my styles, I've got my colors and I'm ready to work on this this new layout for this client and that's why you styles because I'm probably gonna want to use the same sort of thing again, even if I start making some tweaks to its like body text was great for that pamphlet, but this pamphlet smaller, I can come here and start from scratch and just, you know, make some tweaks and say, make it a little bit smaller and because I would have done basing styles on other styles, the on ly thing that changes again if I change the font, you know, it's, one of the things I changed was the font the font changed, but the overrides that I made on the headline still remained it's like with the master pages, when you make a change and you base it on something else and you change one parameter, all the other parameters air still attached and this parameter override stays so even as they keep changing fonts or if I suddenly changed body text to blue, I'm still going to have my headline m bold and the right size, but it will now be blue in the new font, so again, just keep track of things when you're basing, basing things on other other styles that makes sense to bring that in from that standards file and again, that's just a file it's in indesign file, I tend to leave it in the folder for whatever client I've made that for just a way to organize it, make sure that you don't have to keep repeating all these things that we've done. We've set up all this stuff, and I could see where people coming from other programs, especially or thinking that's, a lot of stuff I have to do every time I open a document, so anytime I can save myself some time and have it all set up that's what I do with that, all right, questions on styles. We even dig into half the things and styles that air cool, but I wanted to give you an idea of what's out there and what you can do and how to automate that internet questions. Yes, they tonto much there was going to be to this, but one question from duke park city is wondering, can you do math in styles, for example, instead of specifying a specific, larger front such as eighteen point when the body is twelve specified fifty percent larger than the body text, so you don't later have to set it to sixteen point that's a good idea? I don't think you can, but we can certainly try it it was able to do math and another yeah, well, you can do it to change the size but always have it be it can't be based on like where if I change it it's, I don't think we can do that let's stress, we're going to sign this body text will create a whole new style and we'll tell it based on body text let's, just try typing in fifty percent let's see if it even lets us soul do fifty okay did fifty percent here so it's eleven great but what happens if I change body text, we'll duplicate this so it should go up to twenty two it did not change so I guess the answer is no, but that was awesome and I don't try that could not be scripted, so there may be a script that's what I was telling people they can't do something, do a search engine, search on, you know, in design script, you know, base fine based style based on percentage or something like that and if not find a scripture because doctors love to write these things and it's great to have a script that discos it's always going to look back and do the math for you because it sounds like it's something that could be scripted so cool and of course, you just answer to another question. Excellent, you know, not on a natty from d c ask us asked if somebody sends me in design file, can I say of their styles or do I have to close the document and recreate them? Can you save their says you could say about you could just save the file on have that file you might just say about that file, as you know, so and so clients styles and just have that folder sitting over that file sitting off in that folder so they could always do that load styles thing, but there's no way to save it out like we did with the s e file that would be cool too um we have time for another one sure this comes from markey d fifty four can erica show the grub styling again I don't quite understand it yeah well process yeah it's it's a long and involved process actually if I am actually if I showed up for the break I can grab the one that's in my power back I've already got it laid out so I can have to show you a little bit more of that so if you want if you want to wait till after the break aiken doesn't revisit that only came out of that excellent one last one gaza one six six if you modify it in imported style what happens to it in your graphic standards file there's no link back to the graphics standards fall so what I would do if I brought it in and then I made changes to it I would go back into my graphic standards file and then say import that style so let's load that paragraph style back and choose whichever one it came out of and I can de select all these and just bring in the one I want but it's going to have a conflict that has the same name so that I would choose up here what to do with that conflict I would tell it used the incoming one because the incoming one is the one we just changed so they used the incoming one overwrite the one that's in your graphic standards file.