Powering Up with Adobe InDesign CS6

Lesson 12 of 17

Libraries

 

Powering Up with Adobe InDesign CS6

Lesson 12 of 17

Libraries

 

Lesson Info

Libraries

My friends are kind of a cool way to keep elements that used all the time and different documents together in this thing called the library so I sent my two of our here and I'm going to open up a document that I have we can use for libraries conveniently called libraries you can open that up and in this case I have this map again don't use this map don't you're going to get lost in the woods if you use this map? I'm telling you but one of the things that I want to use is down here I have this legend down here for this map you know, parking areas, trailheads, campgrounds all that and then I need you on the map have these symbols where I have all the trailheads listed so that's something I might use over and over again so I would put that in a library so libraries just a collection of things that I use over again over and over again and we're going to look at how that, how that works and what the point is but usually isn't for things that I don't have to keep going out and finding on my ...

hard drive so for instance I might have a library full of logos so I have low is that air like my rgb logo my sam like a logo for print? I seem like a logo for my really cheap laser printer that I have I might have a black hole I want to have a web version and so I've always different versions and still trying to find them all because I know what happens. I put them in different folders, different projects that I'm working on, I put them in a library so confined them easily, and the library also lets me put descriptions about them and just put some key words so I can find all the rgb logo's all at once, so I just type in rgb and only those come up so let's look at a library that we have first, and then we'll put some items into a library, right? So let's, open up an existing library first, somebody file open, I know that sounds kind of backwards, but I kind of like to do the big reveal first, like we talked about this, we're like reveal things what it looks like first, and then we'll dig into it. So I have this thing it's an I and d l it's, one of these other peripheral type of indesign files in design, the library and your icon. I don't have the icon preview showing here, but you can kind of see maybe just has a little diamond on it's kind of hard to see, but yours may look different the older ones from cs four had little books on them which I like because was a library but they kind of looked like sticks of dynamite as well so I don't know maybe that's a good thing maybe that's a bad thing so yours may look different they don't update for whatever reason so if I opened one from cs for it still shows up just as it is but I'm going to bring that in I n d ellison in design library so I did a file open just like I was opening and in design file but a moment in a library instead and what I see is this list of libraries that says map symbols that's the file I opened and it opened up in a panel and that's actually my library panel and I can have multiple libraries open at once inside this panel and this panel doesn't isn't connected to this document it's not like because I opened it during this document it's the only thing I can use it for I could have this document totally closed and this stays open so I could have my logos open all the time if I wanted to or certain libraries so I have that open I'm going to reopen that library or that document we had a minute ago let's open that up and want to have things in a library I can simply drag and drop those things out of the library and dropped them on too my document that so I'm just going to grab something so we have this trail head and I have this trailhead symbol sitting here it says trailhead was going to grab it and drag it and drop it if you notice that's pretty big that's not the one I was looking for I'm going actually delete that because actually that's something we're going to change in a second didn't look right, so I'm going to update it later we do parking let's grab this one was, say, there's a parking lot right by the trailhead drag and drop those actually I guess that's the size of my my icons they're a little big we could take that and it doesn't look great and you may need to do some work to him, but what I've done is I put it in the library and then I've dragged it out to use again and again same thing with campgrounds grab one of those and drop one of those on there as well if you notice I have a big gray square and that's telling me I'm missing something in there I want to talk about that as well and why that happens so ah library item pretty easy to drag out but let's get some images batters get some back in there so for instance, if I decided I wanted to use this parking area again and again I could put that into a library and that's how we get things into a library, they have to be on an indesign page first before they could go in there, they can't go ahead. Well, you can put the graphic and the text together and keep if you always knew you were going to put parking area s s so for instance, this is two things in there group together, okay, so they dragged it here? Yep, absolutely. So yes, I'm going to put those in there together, and so you have to have it on the page first, so if it's a photo, I had to have placed it on the page first or if it's something that I created an in design, I have to put it on a page first doesn't matter if it's embedded does it matter if it's embedded? Well, I'll talk about what happens when it re creates it, so it doesn't matter in the fact that you can't put it into a library if it's embedded, absolutely, but what you'll get when you place it back is an embedded file with or without an error, actually, so because it because it's an embedded file I wouldn't again, I would private void and better files that are all costs functions, so all right, so anyway, we take this item and I'm just going to drag it right up into the library and drop it and it calls it untitled I don't like the thumbnails they're really hard to tell so the first thing I do when I dropped something and there's a double click on it and give it a name all right? So I'll call this I'll call this parking and I'll call it legend because it's it's got the legend title on there as well and here's where I can put it in a little description about it so I can do a search on it later and find that so I might put parking legend symbol I don't know whatever else nap something like that whatever else I think I might need to search on for that so I'll say ok and drop that in there so get anything that I put on a page I can put into a library but you have to have it on a page first and what happens is if I were to say put a photo on here and let's create a new page and I'll drop a photo in there it's just grab one of our graph things that we haven't here drop it in here and I decided I wanted there at that size and again once I put it on the page I can do whatever I want to because I'm not actually linking to the library I'm just putting it in a place and it's keeping track of where it was when I placed it or if I created it in design it's just keeping track of all the information it used to create that it's putting that in the library so if I take this image and drag it into the library and we'll come in here and it even has the name on it because it has a photo it's a photo so it has the name there for me the next time I drag it out somewhere it's going to look exactly the same it's going to be the same size and everything but what happens is if I moved that that image somewhere else and then I dragged it out of the library somewhere it's going to place it as a missing link or outdated link whatever is I've done to it because all it's doing like cities keeping track where it wass when I put it in the library so it says when I put it in here it says oh it's sitting out in that folder world your extra graphics are if you move it away from there and you place it in a new document it's going to say hey it's missing so it doesn't do anything special doesn't keep any two way communication it just is a neat way to find things so that's what's happening over here I should I didn't open up my other map symbol here did I not have that page open? I do it's just on another page. Sorry about that. Got this big gray square. If I go into the links panel, I could look and see that it's missing the eye symbol. So I have this ten symbol that's here and I'm missing the actual symbol that goes inside there. It was an illustrator file that had placed inside a frame and in design made my little logo and put it in there. So I'd have to do is come out here just like a regular link and re link it and actually find where that lives so let's see if we actually have it down in here and it is our ten symbol where we go and say ok and now it's up to it it's really small. I wonder why that is that's really was our I don't know it's all blue like that it's. Very interesting. Well, anyway, there's my ten civil, really teeny tiny. Very adi put it in a very small size for whatever reason. And yeah, so we'll just make this little bigger. See if that helps a little. And if it were filled with black of natural, I turned it blew it. All very interesting but we would need to update it just the same way so the same thing with that image that we have on that other page if I were to move that from where it sits let's actually go out there and grab that image where I grabbed it from and then just move it out of the folder is in the extra graphics and was us psd file come back over here and I say ok let's create a new page and grab that and drag it off it comes here and it tells me that it's missing now it grabbed the image because it's grabbing the seventy two d p I proxy it's fine but it is telling me this image is now missing I would have to come in here and find all the instances of this and re link it that way so it is possible so I think the same thing would happen with an embedded file is that it would embed and it knows where it's supposed to be embedded and it would recreate it it make it make recreated but I doubt it because it's it's missing if you've moved if you moved it from there never actually tried in a better one but that was just what I think what happened with that so yes so you want to make sure that everything is always updated now what I can do to that is I can update it here so if I say ok let's, go ahead and update this instance or you know it's I've got this drill down so all my images about three instances of that image replaced it three times in this document I get to each one individually or I can come up to the top here and choose re link and one of the options is reeling all instances of that so I probably dio want to re link all of them so when do that re link and really good lips to the desktop is where it's sitting now let's really reeling it to their everything's fine say ok, we have our options turn on but then I this one is still out of date if I would place this one it's still going to be linking because it still thinks it was sitting in that folder that it started him so what I could do is replace the item that's in the library so all my new documents anyway will be updated does that make sense? Okay, so what I could do is select the item in the library and then also select the item on the page and they come up to the panel menu and shoes update in update library item now that's the new one and so now when I placed this it's totally fine but if I didn't it still had the old information saying it was sitting in that folder as opposed to sitting on the desktop right? So that's one thing I constantly need to do is update what I have and to make sure I'm not placing linking old files, so once I put something in a library, I try not to move it from where it's sitting, but in the real world we know how things actually work, right? So we just have to kind of live with that. One of the things that we can put in a library are things like guides, so I'm going to create whole new library to file new, create a new library, you need to give it a name call us one crops anyone with crop marks and guide marks all the time we'll save that out to the desktop and it's an I n deal and design library file, we'll say ok, and again, I can see two different libraries that I have here, and I can all open at the same time doesn't matter what document I have open and I'm just going to shoot out some guides really quick. Still, I figured out the mystery guides why they're so thick in certain places, but there you go might just be the zoom level that I met yeah, it is just assume level very odd, all right? So I'm going to do this kind of quick down and dirty thing I'm goingto add these little crop marks and again I'm holding down the shift key I don't think I mentioned that yesterday when I was talking about lines if you hold down the shift key it constrains it to a forty five degree angle I know I talked about that with the pen tool but I'm just going to put some really quick guides here we're not going to do all of them I'm just making really, really cheap crop marks so far hide that you can see that I have some crop marks and also have guide marks and I want to put those in a library I do this if I do like ten up business cards that have bleeds so if you're doing ten of business cards with bleeds if it bleeds on all sides of a business card you're doing ten of them on a page you have to have a gutter between each of your business cards to accommodate that bleed that is a lot of work that's a lot of crop marks and setting those up are a pain nobody likes to set those up so I have those set up and I put him in a library now with guides you can't drag into or out of a library have to use the panel menu to do that sort of the panel menu I can choose add items on page so I'm gonna add although items on page one and again it's a little hard to see but I would give this a name I might call his ten up business cards which it's not but that's what I would call it put a good description in there and say ok the nice thing is when I go to a new page or new document and create a whole new document same size I might try and drag it it's going to yell at me we'll say ok it's going so you can't take guides and dragged them onto the page so I'm going to grab that and I'm going to say go ahead and add the items on page one I'm sorry place items when actually place them onto the page so now I have my guides and my crop marks already on that page and now I can start on my next ten of business card right away so I have to sit and draw all of those so my question is what would be the benefit of this library in your business card example versus like creating a template for it that's a good question the template if I keep a temple and I've got to keep a template for every lay out that I have and have all these front end design files for me if I have all my crops in one place they're just in a library and I think that's a total preference sometimes I use a combination of templates and libraries but if I have a template that is attendant business card on eight half by eleven, I'd have to have one that's maybe a tenant business card on a larger sheet of paper like a lot times I have for a business cards that are on wide or tall or full sheets, so I've got I'd have to have three different in design files for that, whereas I can have this and I can place this on a bigger or so smaller size document smaller size sometimes add some weird things, but let's say I decided to add this on a tabloid sheet I can do the same thing come here and say place the items and they're still there and it didn't line up corrupts at all that's interesting, but it should have just taken it all and centered it completely on the page naturally, I didn't close that up there, so yes oh it's just a personal preference I like to kiss me it seems to make more sense to have crops that don't actually have a page size associated with him the same thing with logo's things like that I think anything that's like a ah formatting I want the whole thing as is like a newsletter where it's going to a certain number of pages in a certain size I would do is a template I have crops for postcards but I also have templates for postcards. So I think it's just kind of one of those things that fence on my brain is working that day. Let's, go back to the key words that we have over here in the map symbols. So if I want to look for something that has to do with a symbol or a you know, just the let's say that I have what, two trailhead ones let's just do a search on that so I can say show subset and then I can choose and say, ok, great let's and search the entire library and let's choose description and just put in trail and see what comes up. So I say ok? And only one comes up trailhead should've come up, but only one came up, but I can do that from looking like you say, if I had one that says, you know, ceo mike a I'm just looking from I c m y que logo's of my business or whatever clients business I just type in cm like a and that's all that will show up. I need to remember to go back and say show all because otherwise you're wondering where all your items went in your library. If you type cm like a like he just said it didn't have to be in your description or because it's a c m I guess if I have to be in something I put the description yet it's looking for just whatever I put in those key words if I let's actually just come from here and put a couple more things on her actually pull this item off the master page I just want to have these he's actually sitting on the page, so I have a lot of different items here pull this up a little I can choose from the panel menu to add all items on page two just as is it looks exactly the same if I dropped that onto a letter size, she would end up exactly where I needed but the other thing I can choose is at all items on that page as separate objects. So when I do that each item becomes its own thing. So I've got the individual the little title that's here the two of page titles, the actual individual images of each the header, everything that's there. So if you had a bunch of images bunch of shapes that you created something like that put him on the page or ah love different photos that are on the page we want each of those in the library even say at each one is separate objects in each thing goes in, you have to drag each one individually, which is really nice. So libraries air really cool way, let's, say, to keep track of things. It's. Just it can get kind of confusing if you start moving things around. So I tend not to put things into a library unless I know for a fact that they're going to sit where they are. I've already moved them already. I talked about yesterday about being kind of disorganized and grabbing from all these different places. I'm gonna wait till I put everything in a neat little folder and put it my client's folder before I start putting things into a library. If I think I'm going to use them again, just because it doesn't have any two way communication, and it can get really messy really quickly.

Class Description

Go in-depth into Adobe InDesign CS6 with Erica Gamet! This class takes you from the basics, getting familiar with the Adobe workspace, color basics, and working with pages and layers, to advanced type, graphics and table manipulation and working with long documents! It goes all the way from creation through output, whether print or digital. This class is designed for those with a firm knowledge of page layout, such as those migrating from QuarkXPress, PageMaker, or Word, and those who want to get past the basics of InDesign. Though taught on version CS6, the core information also pertains to versions CS4 and up.


Software Used: Adobe InDesign CS6

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