Preflight and File Packaging


Powering Up with Adobe InDesign CS6


Lesson Info

Preflight and File Packaging

Preflight is something that we used to wait till the end we put everything together and then we'd run preflight make sure everything was good that never really made any sense to me let's wait till we're totally done and on deadline and then started find our problems exactly we all know how this works right? So a couple of versions back they introduced live preview and that's down here at the bottom over this little green thing that says no errors that's good well maybe it is well let's see how that's actually set up I'm going to click the little button down here and bring up the preflight panel so this is life pre flight and it's nice because it's doing it as you work but it's smart enough it doesn't do it if you're actually moving the mouse and working it was so you just pause and then it goes I'm gonna check that really quick okay she's good gets good and then move on issues you move the mouse it stops checking for you but it keeps telling me whether or not things are good right no e...

rrors I like that well here's what I'm going to do I'm going to do something really bad I'm going to take this link and let's see I have three hundred d p I let's make this really big so I get down to one sixty eight and minute it should tell me that that is not good see if I could go out it doesn't care it's pretty let's dio stood digital publishing that's fine too. Okay, here we go. It tells me there's an error I wanted to tell me that I'm hoping it will tell me wow, you only have one hundred thirty six pp I for your resolution that might be bad that's what? I'm hoping it will tell me so I come in here and says, oh look images and objects one I do drill down image resolution and it tells me hope there's a problem with that file and there's a hyperlink to it if I don't know which page it's on I click on and see and go oh yeah that's not enough in all so what that is is there's certain profiles that air here and there's the basic one that just comes with it and we can build profiles based on what we need in a file so let's actually come in here and go to pre flight options let's tell it that we want the basic copy to be the one we're working from and then I also want to come up and define those profiles so let's look at what this digital publishing one wass so digital publishing it doesn't even care image in objects it doesn't care about resolution that's kind of weird maybe we should add something in there we could always add a new one or make changes to existing ones so this case let's just take one that's existing just to kind of give you an idea of what goes in here so in digital publishing I'm going to drill down images and objects and drill it down and hit image resolution I want to check that because I definitely want to make sure that I'm keeping an eye on how much resolution are my images have I want my color images to have a minimum resolution of something I'm going to digital publishing let's say it needs to have one eighty and probably the same thing for the grayscale let's do one eighty for that and I'm going to double the one bit images those are line drawings so usually it's double so I'm going to go ahead and double that and actually let's make it four hundred s so I just want to make sure that if it's less than that then it needs to come up and tell me there's an error so that I don't have to go through the links panel and look I could just say ok we're going to use the digital publishing and it tells me there's an air it's the same exact one so I'm going to fix this a little bit and it checked and now tells me no errors that means I now am have enough resolution I'm above that two hundred so as I place other images in here it will say it will keep checking that for me and that's really nice so let's place that and see what happens and that gave me an heir because obviously this is too low of a resolution for me so that's what the life preflight does is as I'm adding things and doing things it's going to tell me it might be an issue, but the nice thing about it is that I get to set the parameters because what we used to have is and it's still in there is a quick pre flight when we package it up and if use any rgb images it automatically tells you hey that's a problem but it's not necessarily a problem maybe you're exporting tio pdf that's going to be read on the web so I don't need it telling me it's a problem I like this I could set up my own and say rgb images or fine or maybe I never want rgb images, so aiken set all those in the parameters, so check into that as well. I just want to give you a flavor of that, but the nice thing is that's constantly working down here, it's just if he suddenly see red, you can just pop that up and see what it is that you've done and fix it before you're on deadline, so that's pre flighting looks let's actually just shrink this back down a little bit, make a little more manageable I want a package this up there's a couple reasons I would package up this file one of them being I need to send it to a printer so we talked about how when we place things in here is a link we're not actually placing the graphic inside the file we're placing a placeholder right? We're just putting that screen placeholder that's in here and it's remembering where it is well when I go to print that let's say and printing it like in our sample we just did to our to our laser in the office when I hit print it's going on say oh the tomatoes file is over here let's grab that and throw it into the prince stream on the font is here and grab that is grabbing everything and then it's putting it together and sending it to your printer so it needs to know where to grab everything from so if I were to just take this in design file and send it to somebody I email it to my printer or friend who's going to help put a for me whatever I send it over but nothing else they're going to go to print it and it's going to say, hey, this tomatoes thing is on your hard drive erica and it doesn't have any way to talk back to that and so it's goes well, just use this one that's sitting in the file so it sends the seventy two d p I image well, this font don't have this fun couriers fine, we'll use career. It just throws in whatever and so we don't want that. Obviously we want to make sure that it has everything together so we can do is called packaging it up, so if you're sending it to a printer and you're sending them native files, which is something I really don't do anymore because we're gonna look that there are so many places that things could go wrong like the fact that we now have together everything up and all the fonts and all the images so we want a package that up so that they have absolutely everything here that's up under the file menu up under package somewhere down here it's going tell me I need to say that I think that's right we'll wait for that and it gives me a little bit of summary and this used to be the on ly pre flighting we had again it's given me some errors here I'm gonna go through each click over here fonts that tells me amusing contribution that's fine tells me the status is ok and it's not protected you might come up on it might give you an heir and say it's protected meaning whoever created the font might have said, you can't package this up because technically we're packaging this up and sending off our fonts to a printer, which we're not supposed to do most likely, according to our font licensing thing. So we'll get a nice little note at the end from the font police, and I'm not going to tell you how to react. I'm just going to say that most people go thank you very much and move on, but you let that be on your conscience, things just kind of how things have voiced support it's one of those things a print shop should have every front known to man and they don't and what are we going to do? That's all that's a whole legal class right there, but that's all right, it's going to say it's not protected, so at least it's fine with it being packaged, having distributed yet I'm just packaging it. And like I said, I do this sometimes when I've worked on a file for a while and I've grabbed things from all over my desktop and I realized I should probably start a client folder for this because that's usually how it happens, I just jump right in, I could do that job for you right away did tv, and then I'm like I've got my stuff everywhere I need to package it up and be a little more organized, so I know I got comments about being organized you haven't seen me really working yet, so you know, I'm not quite that organized but at some point I realized ok it's time to organize all packages all up and then I have everything in a neat little folder that I label it the client folder, name whatever and put it where it needs to go so that's what? I use it for us well, links and images this is where it says up there's something wrong let's wrong with it one uses rgb color space again, this is not a problem for me because I'm sending rgb and when they printed, it'll change it from rgb to see him like a for me when they printed at the print shop and it's going to use their color profiles to do that and they probably have more better color experts that I am and they'll make the right choices and they'll make sure it looks good. So I don't really care about that colors and angst just tells me what colors I'm using tells me what prince settings I used last time, not really handy for anything because it's being printed somewhere else now and I'll tell me if there's any plug ins that I've used for that that's fine, I'm going to say a package and it needs to be saved so let's, go ahead and save this as tomatoes on the desktop and here's where I can put printing instructions that nobody will ever read. Sadly, nobody ever reads those I know I've worked in print shops, I'm the only one I think that ever read any of those, but it has some really great stuff in there tells you what foncier used hey let's, load the funds before we open this job so I don't get fun notifications let's make sure we have all the colors and all the pictures, but we can click through that and then we need to save it somewhere. We'll save it as a folder is going to automatically name the folder with your file name here's what I choose when I'm packaging up the folder I want to copy the fonts so it's going to take all the fonts I used and copy them into a folder called fonts and actually in design cia six is going to automatically do that for you anyway and launched that for them on the other end so it's something new, they added called document fonts and will actually do that automatically except c j k that took a long time for me to figure out what that was that's ah you know chinese, japanese and korean so there you go, eh? So it won't load those up for whatever reason so the asian fonts don't won't get packaged up. Copy the link graphics. Yes, I want a copy though, so wherever it was on my hard drive it's going to copy it into a new folder into a file called links, and then we also want to make sure that we update the graphic links in the package. So copping it's great, but if you don't do that, we'll open up the filing. Go it's still expecting the file on your hard drive now I have the file, but now I have to go through the links panel and manually update all the links that's not fun, and that will probably cost you money, so we don't want to do that, so we want to update it so when they open it up, it's already told it, I copied it to this new folder and it recreated the links for you so that's huge. And the other thing that I do is include fonts and links from hidden and non printing kant because there's always a good chance that I turned off a layer that I actually need turned on, and if that's the only place that occurs, it won't get packaged up, so I just turned that on to make sure and I'm going to say package here's the warning from the phone police were not going to read all this is just basically says bad designer do not copy your funds and distribute them and you say ok, thank you and you just move on and pretend you never saw that and we come out and look at that do not tweet this these air not the comments we want to tweet don't don't don't do that this poll I did it again yeah I'm just saying you do what your conscience tells you to dio so here we have that folder that we created and in here we have the document fonts so there's my front list and trevi shea that I used here's my instructions that nobody will read but look at all the cool stuff that's in there look what screen angles I had and links and images of prince settings and colors that I've used that's great and here's my indesign file itself and here's the link so these are the images that I used so I've got that ready to go I can do you know something like this? I can go ahead and compress that make a zip file send that off in the email and it's ready to go or however were delivering it all right so that's ready to go for print everything that they need to print that remotely is there so, again, that's something else I do, I would say, oh, I have this nice folder now, great. Look how organized I am. I'm going to put that in my client folder, and I have that there. I tend to throw the fonts back out, otherwise I'm going to have the copy, the fonts, a million times. Like I said, I just did it so that I have my links all together and they're not on a cd and in eighteen different folders as well. So that's, how we packages ups that makes sense. You have a question? I had a question on the preflight sure, now we were working on it looks like you have to go in per document and said, those settings like, you know, before you, as long as you didn't have an active document, you could set it, and it kind of did that way all the time, so if you have a default way that you usually do it, can you get that? You said you could go into the pre flight panel with no document open and choose that pre flight profile, and that will be the one that so you can put in one profile for web print, one profile for you know, regular print and just kind of have those rights which back. But can the two of you could have a whole list of things like I had one that was digital publishing that's there? I don't have one for print publishing. Yeah, absolutely. I just have different ways that I switch between. If there's one use all the time, you could make sure that's the one that's open, so do that with no document open, and that becomes the default, absolutely.

Class Description

Go in-depth into Adobe InDesign CS6 with Erica Gamet! This class takes you from the basics, getting familiar with the Adobe workspace, color basics, and working with pages and layers, to advanced type, graphics and table manipulation and working with long documents! It goes all the way from creation through output, whether print or digital. This class is designed for those with a firm knowledge of page layout, such as those migrating from QuarkXPress, PageMaker, or Word, and those who want to get past the basics of InDesign. Though taught on version CS6, the core information also pertains to versions CS4 and up.

Software Used: Adobe InDesign CS6