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Productivity Hacks
transition a little bit now that we've done the time audit and we know how we want to allocate your time. I now want to talk about productivity hacks some things that you can leverage to now tackle, you're newly organized to do list that will help you to get through your task faster and more efficiently. So the first hack is called block scheduling and with block scheduling, this is where you group any like or similar task together and you do them all in one city. So instead of traditional multitasking where you may jump from emails to live, stream video to a client call to sending your accountant whatever they need, it's instead doing everything similar together. So this means doing all of your emails in one sitting. This means doing all of your financial related things and it's on the same two hours on a friday. So that allows you to stay focused in one area. For me, I like to do all of my creative things all at once. That's anything dealing with social media. I can't jump from that ...
to writing curriculum because it requires two different way blends and energy levels. So block scheduling will actually help you to feel more equipped to take on these tasks and also will help you with reducing overwhelming feeling like you have no energy at the end of the day, the next is intentional breaks. So this is actually something that is proven by Biology. Our bodies run on rhythms and our bodies think actually reset every 90 minutes to 120 minutes. It really just depends on the person. And so basically, if you've studied the Pomodoro method, there is science that suggests that taking intentional breaks every 90 to 120 minutes helps you to have more energy. And the important thing to note here is that it doesn't matter how long the break is, five minutes, 20 minutes or an hour. What matters most is the quality of the break. So what I'd like for you to do is build an intentional breaks throughout your day where you are fully disconnecting from work. So anything work related does not count for me. Social media is work, so scrolling through instagram or facebook is not made disconnecting. It has to be something that is completely unrelated to take a walk call a friend, watch a tv show, something like that. Build that into your workday. I know if you have a long to do list that may feel difficult, but it will actually help you to get things done faster and more efficiently because you'll have more energy if you notice throughout the day that you're yawning a lot or you are craving different snacks and foods. That's your body signaling you that you need a break. That's why those things happen. So building, intentional breaks. The next thing is non negotiable ceo time. This is something that I do on a weekly basis prior to it was done on a monthly basis because I honestly didn't have the time. But this is where you are dedicating either a couple of hours a week, a month or even a full day towards ceo activities and this little very per person. This is when you're actively working on the business and not in the business. This is your vision mapping and high level strategies and forecasting and brainstorming. Oftentimes when we're so caught in the weeds of our client work and shipping, physical products or whatever it is, we look up and realize, oh my gosh, it's the end of the quarter and I didn't get to do any of the creative things or I didn't get to higher and build my team or make these investments because we don't have time to step out of the door role and into the ceo role. And if you are a solo premier where this is especially for you because it's a solo produce or you have all of the jobs so you have to feel an intentional time to take a step back and to be the ceo of your company and you get to define what your ceo day looks like. But this is something that I would encourage you to do immediately and my last hack again is energy allocation. So what this means is I want you to begin to track and notice your normal energy rates throughout the week. You can do this during your time audit. So as you're documenting your time, I want you to document how you feel because naturally throughout the day we have different times but they were more energy. More high energy, more low energy, also different periods during the week for me, Mondays. Never a great day, Fridays. An amazing day. Right? This is to give you an example of how you can insulate your head picture. How does a monday field versus how does a friday field for the average person? I want you to actively document this because if you have really important client meetings or projects, projects coming up, you want to be intentional about when you're choosing to engage with those clients or have those projects being worked on things like that based on your energy. For me, I actually have client calls only on Tuesdays and Wednesdays because my energy is at its highest throughout the week and engaging with people requires a lot of energy as an introvert. So I have to be intentional about that versus having them on a monday or thursday, but I'm a little bit more sluggish and I like to do more behind the scenes work. The answer to this question will not be the same for everyone, just because Tuesday and Wednesday works for me doesn't mean it will work for you. You will only know if you choose to track your time and your energy.
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Ratings and Reviews
Celestine NLN
I am not Tech savvy and spend too much time doing things that need to be eliminated. Ms. Moffett's presentation was excellent for me. She presented information regarding time management, productivity and tech. assistance that I will be using. Thanks
Julie
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