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Batching similar tasks

Lesson 11 from: Make More Time in Your Day: Become a Speed Demon

Jonathan Levi

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Lesson Info

11. Batching similar tasks

Lessons

Class Trailer

Chapter 1: Introductions & Foundations

1

Class Introduction: Structure & how to succeed

03:57
2

Why do things quicker

05:14
3

Where most people spend (or waste) their time

04:48
4

Quiz: Chapter 1

Chapter 2:General Principles & Theories For Hacking Productivity

5

The power of preparation

03:11
6

Having clear priorities & goals - and making them "SMART"

07:38
7

Organizing priorities with the Priority Star Exercise

09:19
8

Setting deadlines & and making them real

04:18
9

The Pareto Principle - our secret to being effective

03:57
10

The "Bad" kind of multitasking, avoiding distractions, and meditation

07:43
11

Batching similar tasks

03:48
12

The "Good" kind of multitasking & the wheel of life

04:26
13

Planning for structured rest periods

05:57
14

Using small chunks of wasted time effectively

04:16
15

Quiz - Chapter 2

Chapter 3: Speeding Up & Automating Computer Work

16

Just how much time are you wasting on your computer?

06:44
17

Automating meeting scheduling

04:56
18

Text expansion - stop typing the same things over and over

04:24
19

Speaking is faster than typing - and clicking

05:33
20

Using custom gestures to speed up common tasks

03:43
21

Launchers - act without doing

06:02
22

Wasting less time reading and sorting through email

03:41
23

Automating simple, repetitive tasks effectively across the web

05:03
24

Watching lectures, videos, and podcasts faster

04:48
25

Quiz: Chapter 3

Chapter 4:Speeding Up Health & Fitness

26

Getting fit in fewer hours

04:10
27

Spend less time cooking

04:02
28

Sleeping less and feeling better

06:00
29

Quiz - Chapter 4

Chapter 5: Automating Your Finances

30

Monitoring your finances automatically

04:30
31

Paying bills automatically

05:29
32

Quiz - Chapter 5

Chapter 6: Delegation, Communication, & Saying No

33

Some things just aren_t worth your time

11:21
34

Thoughts & tips on "outsourcing"

06:18
35

Speeding up decisions

09:14
36

Speeding up communication

05:12
37

Splitting Time Into “Maker” and “Manager” Days

05:06
38

Quiz - Chapter 6

Chapter 7: Conclusion

39

What we've learned, conclusion, and congratulations

02:51

Final Quiz

40

Final Quiz

Lesson Info

Batching similar tasks

now that we have an understanding of how important it is to avoid the confusion and disorientation of switching between tasks or threads. Let's add to that fact that there is an inherent amount of setup for each task. For example, you wouldn't put on your workout clothes, stretch out, do 20 pushups, shower, get changed and then repeat the process a few hours later to do your 20 squats, would you? Of course not. That would be a ridiculous waste of time. And so you do the push ups and squats and certainly some other exercises all at the same time. So why do you do this with email? Why do we open up our email every hour or even worse? Get a notification for every single email and deal with that email the moment that it comes in in principle, how is this any different from changing in and out of your workout clothes for every push up you do or running the dishwasher for every dish individually. We rarely think about it, but our day is literally filled with little time wasters just like thi...

s. Fortunately there's a solution, it's called batch ng and best of all, you already know how to do it when we batch similar tasks together. It allows us to advertise or divide the setup and recovery time involved with those tasks across more items. A great example of matching is what you are already doing with your laundry, you probably don't do a load of whites and a load of colored laundry every time you have one of each. No, you wait until you have enough of each type of laundry to do a full load, advertising not only the water and the electricity to run the washing machine, but also your time to hang the laundry, fold it and put it away. Indeed, since we've already learned how important preparation is, it's a huge shame to have to do that preparation more than once. And since we've already talked about the hidden costs of mentally switching tasks, we now understand why batch NG tasks is so important. Let's think for a moment, what are some tasks that we could batch to make them more efficient? Well, to start with, there is the example we mentioned before emails. What if instead of responding to every email as it comes in or even checking your inbox every hour you batch your emails into one or two sessions per day or how about errands? What if instead of running out for just the grocery store, we waited until the dry cleaning was ready and then we picked both of them up at the same time, we picked the kids up from school. Too easy for you. No problem. Let's go for a more advanced one. How about instead of cooking just one meal at a time, you did the food prep or even all of the cooking for the entire week. You'd surely save on energy and water. And I think you'll find that you'll save a ton of time too. But we'll cover that later. There's a lot of different ways that you can utilize batch ng to increase your efficiency from simple things like running things up and down the stairs in your house, in batches to more complex forms of matching, like pushing all of your meetings to the same place and day of the week. Later on in the course, we'll come back to a lot of these ideas which draw upon the basic theory of matching and we'll explain in more detail how you can actually use it for now. I want you to start scrutinizing the work you do every single day and looking for opportunities to make things more efficient by bashing. I guarantee you they are lurking there in your everyday habits. You just have to look to find those low hanging fruit.

Class Materials

Bonus Materials with Purchase

Course Syllabus
The Wheel of Life Worksheet
The Priority Star Worksheet