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Wasting less time reading and sorting through email

Lesson 22 from: Make More Time in Your Day: Become a Speed Demon

Jonathan Levi

Wasting less time reading and sorting through email

Lesson 22 from: Make More Time in Your Day: Become a Speed Demon

Jonathan Levi

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Lesson Info

22. Wasting less time reading and sorting through email

Lessons

Class Trailer

Chapter 1: Introductions & Foundations

1

Class Introduction: Structure & how to succeed

03:57
2

Why do things quicker

05:14
3

Where most people spend (or waste) their time

04:48
4

Quiz: Chapter 1

Chapter 2:General Principles & Theories For Hacking Productivity

5

The power of preparation

03:11
6

Having clear priorities & goals - and making them "SMART"

07:38
7

Organizing priorities with the Priority Star Exercise

09:19
8

Setting deadlines & and making them real

04:18
9

The Pareto Principle - our secret to being effective

03:57
10

The "Bad" kind of multitasking, avoiding distractions, and meditation

07:43
11

Batching similar tasks

03:48
12

The "Good" kind of multitasking & the wheel of life

04:26
13

Planning for structured rest periods

05:57
14

Using small chunks of wasted time effectively

04:16
15

Quiz - Chapter 2

Chapter 3: Speeding Up & Automating Computer Work

16

Just how much time are you wasting on your computer?

06:44
17

Automating meeting scheduling

04:56
18

Text expansion - stop typing the same things over and over

04:24
19

Speaking is faster than typing - and clicking

05:33
20

Using custom gestures to speed up common tasks

03:43
21

Launchers - act without doing

06:02
22

Wasting less time reading and sorting through email

03:41
23

Automating simple, repetitive tasks effectively across the web

05:03
24

Watching lectures, videos, and podcasts faster

04:48
25

Quiz: Chapter 3

Chapter 4:Speeding Up Health & Fitness

26

Getting fit in fewer hours

04:10
27

Spend less time cooking

04:02
28

Sleeping less and feeling better

06:00
29

Quiz - Chapter 4

Chapter 5: Automating Your Finances

30

Monitoring your finances automatically

04:30
31

Paying bills automatically

05:29
32

Quiz - Chapter 5

Chapter 6: Delegation, Communication, & Saying No

33

Some things just aren_t worth your time

11:21
34

Thoughts & tips on "outsourcing"

06:18
35

Speeding up decisions

09:14
36

Speeding up communication

05:12
37

Splitting Time Into “Maker” and “Manager” Days

05:06
38

Quiz - Chapter 6

Chapter 7: Conclusion

39

What we've learned, conclusion, and congratulations

02:51

Final Quiz

40

Final Quiz

Lesson Info

Wasting less time reading and sorting through email

for most people, email is a major part of their day. But as we've discussed before, it can also be a major time stuff. In a recent lecture, we learned how to handle and speed up all of our newsletters and other messages that we don't need to read one by one. But what about individualized emails? Either the types that we don't even need to look at or the types that we need to file away safely Every month. You probably get at least 20 or more of these types of emails. I'm talking about payment confirmations from the different utility companies and services that you subscribe, to bank statements that you don't need to actually look at receipts from all the software you're subscribed to and more. How about for example all those emails that amazon sends you every single time you place an order. And again, when your order ships. In many cases you can't unsubscribe from these emails. In fact, most banks legally need to provide you with a statement either by mail or digitally. And most vendor...

s are required to send you a receipt by email. But because these aren't newsletters, you probably won't use a service like unroll me to roll them up? What's more, you probably don't even need to see them with. That said you might just need them one day. So what do you do? The answer my friends is email filters with most modern mail providers like gmail, you have the ability to create sophisticated rules and filters by learning the search operators that your email runs on. You can send an email to automatically get filed into a folder and taken out of your inbox without you even having to look at it. This means that you can create folders for each type of receipt you get or a generic folder for all of them. And another folder for bank statements. Yet another folder for paid utility bills. You can really instruct your email to filter by anything such as sender, contents, subject or attachment and then you forget that those emails ever existed. If you need them, they'll be safely tucked away in your folders. But if you don't you don't even need to look at them or suffer from them clogging up your entire email inbox at the more advanced levels. You can even set up filters to automatically forward certain types of emails to your colleagues, your family members or even your bookkeeper based on a specific set of criteria that is contained within the email. Now I like to use filters for all types of things. I have filters that file away receipts and payment confirmations, filters that delete certain kinds of spam that managed to evade my spam filter. I have filters that file away all types of emails from the websites I buy things from. I have filters to get rid of weekly status reports that various software companies insist on sending me and much much more. I think the only thing I don't have is filters to organize my filters. Now, best of all, setting these types of filters up is completely free and it takes very little time. It does, however, pay massive dividends in the form of cleanliness and time saved. So check out that feature and feel free to share some of your favorite filters in the facebook group for this course.

Class Materials

Bonus Materials with Purchase

Course Syllabus
The Wheel of Life Worksheet
The Priority Star Worksheet