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Automating simple, repetitive tasks effectively across the web

Lesson 23 from: Make More Time in Your Day: Become a Speed Demon

Jonathan Levi

Automating simple, repetitive tasks effectively across the web

Lesson 23 from: Make More Time in Your Day: Become a Speed Demon

Jonathan Levi

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Lesson Info

23. Automating simple, repetitive tasks effectively across the web

Lessons

Class Trailer

Chapter 1: Introductions & Foundations

1

Class Introduction: Structure & how to succeed

03:57
2

Why do things quicker

05:14
3

Where most people spend (or waste) their time

04:48
4

Quiz: Chapter 1

Chapter 2:General Principles & Theories For Hacking Productivity

5

The power of preparation

03:11
6

Having clear priorities & goals - and making them "SMART"

07:38
7

Organizing priorities with the Priority Star Exercise

09:19
8

Setting deadlines & and making them real

04:18
9

The Pareto Principle - our secret to being effective

03:57
10

The "Bad" kind of multitasking, avoiding distractions, and meditation

07:43
11

Batching similar tasks

03:48
12

The "Good" kind of multitasking & the wheel of life

04:26
13

Planning for structured rest periods

05:57
14

Using small chunks of wasted time effectively

04:16
15

Quiz - Chapter 2

Chapter 3: Speeding Up & Automating Computer Work

16

Just how much time are you wasting on your computer?

06:44
17

Automating meeting scheduling

04:56
18

Text expansion - stop typing the same things over and over

04:24
19

Speaking is faster than typing - and clicking

05:33
20

Using custom gestures to speed up common tasks

03:43
21

Launchers - act without doing

06:02
22

Wasting less time reading and sorting through email

03:41
23

Automating simple, repetitive tasks effectively across the web

05:03
24

Watching lectures, videos, and podcasts faster

04:48
25

Quiz: Chapter 3

Chapter 4:Speeding Up Health & Fitness

26

Getting fit in fewer hours

04:10
27

Spend less time cooking

04:02
28

Sleeping less and feeling better

06:00
29

Quiz - Chapter 4

Chapter 5: Automating Your Finances

30

Monitoring your finances automatically

04:30
31

Paying bills automatically

05:29
32

Quiz - Chapter 5

Chapter 6: Delegation, Communication, & Saying No

33

Some things just aren_t worth your time

11:21
34

Thoughts & tips on "outsourcing"

06:18
35

Speeding up decisions

09:14
36

Speeding up communication

05:12
37

Splitting Time Into “Maker” and “Manager” Days

05:06
38

Quiz - Chapter 6

Chapter 7: Conclusion

39

What we've learned, conclusion, and congratulations

02:51

Final Quiz

40

Final Quiz

Lesson Info

Automating simple, repetitive tasks effectively across the web

we know how to use keyboard shortcuts and gestures, we know how to act without doing but now it's time to learn how to make the internet work for us so much of the work we do every day is something that requires little creative or analytical thinking. So much of it is based on patterns and rules, making it highly repetitive and as you know anything that's repetitive is an opportunity for automation. Enter two different Softwares, IFTTT or Ift for beginners and zap ear for more advanced users. These services connect just about every internet service that you can possibly think of to just about every other and allow you to build pretty complex and sophisticated logic into it. The possibilities are literally limitless. The only real limit is how creative you can get if you're just starting out with automation or don't want to pay a monthly fee. Then if it is a great place to start it will allow you to connect to some basic services such as Spotify, Alexa, facebook, Evernote, email, google...

drive, IOS, photos linkedin slack and many more. Then you can create a basic if this then that recipe for example if my profile photo changes on facebook updated on twitter. If I get tagged in a new photo in facebook, save it to my IOS photos and so on. While it is much more basic than Xavier it is completely free and it does surprisingly have some integrations which actually aren't available on the more advanced and commercially applicable Xabier. So it's actually worth signing up for both in my business. We used it for a few different important functions but we rely on zap here for just about everything. It keeps accurate records of our customers based on purchases. It notifies our slack channel of messages across different platforms, sales refunds, social media messages and more. We use appear to automatically create documents on a schedule set reminders for staff members and organized files. In fact Xavier Performs almost 15,000 menial tasks and checks for us every single month. But superior isn't only good for businesses. In fact Zapater can actually help you control everything in your digital life and beyond here are just a few ideas that I've developed over the years for leveraging the power of things like zap ear and left. You can use them to notify you when new episodes of your favorite tv shows come out and automatically send you the link to watch them on the network's website. You can use appear to change the lights in your house to read when there's an amber alert or an earthquake warning. You can use apps like this to automatically reply to a specific type of email if it has a certain string of words and then remove it from your inbox. So you don't even have to see it. You can use it to automatically download receipts from your email inbox and upload them to your google drive or better yet you can get really ninja with it and you can probably insert those transactions into your accounting software and automatically notify your accountant when they are input. You can even use it to automatically log every one of your workouts every time you go to the gym on a spreadsheet and then share the results with your accountability partner on your favorite chat app all automatically. Or how about using it to automatically add all of your replies on facebook, twitter and instagram to a spreadsheet and emailing that spreadsheet to you every day so that you don't get sucked into the distracting apps themselves. It's just an idea I've been playing around with. The possibilities are like I said literally endless. The hardest part of using an app like zap here or if it is coming up with creative recipes for that, you'll need to think long and hard about the things you repeatedly do. Once you determine those things, it's very, very easy to automate them with these appears easy interface and you can even do condition als and multi steps and different decision trees to get really complex. So while this is going to sound crazy, your homework for this lecture is not just to open a zap your account but also to spend a good couple of hours looking at all the apps and integration they have and building some of your very own At the very least you should build some to help take over some of the basic repetitive tasks but at best you'll be like my previous, become a speed demon student, Jeremy, who was able to automate over 50% of his day job using zap here and cut his workday down to just four hours before leaving to start his own business. Zap here will literally change your life, so give it some time and thought.

Class Materials

Bonus Materials with Purchase

Course Syllabus
The Wheel of Life Worksheet
The Priority Star Worksheet