Backing-Up: Best Practices
These days if we're going to be living a more paperless lifestyle it's going to be really important toe back all of this stuff up I had a issue really recently where I was looking for an email file folder and somehow it just got deleted I have no idea I had been in there in months it's and so I had recently signed up with a company called back blaze which is an on line or a cloud sort of storage place which backs up stuff automatically so I don't have to do anything I signed up I pay fifty bucks a year and they back up I don't have to do anything so when that happened I was like, oh my goodness but then I realized I remembered oh wait, I have back plays so I went in there found the file and re I guess downloaded it onto my desktop and all of the information was there so it really is a life saver too back stuff up if you were going to live a paperless lifestyle so productivity experts pretty much or an agreement all in on this how many copies do you think we need toe have backed up any ...
guesses two or three three three so three copies of anything you care about so um that's sort of the rule there three copies of anything you care about two copies are going to be different formats so if we have two copies it's going to be a version of maybe drop box and a cloud backup version that's doing something automatically, and then we one copy in case the house burns down, so something like, um, external hard drive, but it's stored in a safety deposit box somewhere that is not anywhere near your computer. Um, so you really want to be pretty diligent about things you really care about and things that really need to be backed up? And once you start going down this road, it's it's really easy the's days, you know, they make it super simple as long as you find a reputable company, so when you're checking out storage options, go with someone that's really reputable that's been around a while, do a little bit of research and see who other productivity experts are recommending again, somebody that's been around a long time. You're also going to want tio use a really password, especially if you're going to be storing the stuff online you're not going to want to use like your pet's name. Plus there you're born, you're going to want to get really sort of really complicated with your password, and then the other thing you can do is upload encrypted files, I'm not going to show you guys how to do this but it is something that is very easy to dio because people have different computers people working off of max pcs there's going to be different ways to do this but essentially say that I'm using ever note or google drive or some other place to store my files and my files have things like passwords they have I might have a copy of my passport, I might have, um, my social security number on some of the stuff I don't necessarily want to upload it straight to drop boxes that file because of someone were to get into drop boxes files, they have access to all of my information, so what you want to do is encrypted, and that way they wouldn't be able to get into that file because it's encrypted with software that is you can create it from your own computer. You don't need to download anything from the web to encrypted file it's a very easy procedure and you can find this information out just by googling it it's very, very easy. So how secure is the cloud? Different people will tell you different things. Most people will tell you it's not safe, which is for the most part true I mean hackers can get into anything it really is a personal day cision as faras what you feel comfortable with, I'm one of those people that I'm like I really have any sensitive I mean yes, I have social security numbers and all that stuff, but it's faras like what? I'm uploading it's nothing super fancy I don't really you know, if someone were to get into it, I'd be like, oh, well, it's happened, you know, I'm ok with that I think you have to come to the sort of decision on your own and it's a very personal one that being said, there are things you can do to make things safer in addition to the things we just talked about, there is something called two step verification, and this is something that every productivity expert plus security person would say absolutely you need to be enabling two steps security what two steps security is or two step verification is if a hacker were to get into your accounts, they've not only need your password and your log in information they'd also need your phone so they would need your phone because what two step verification does is when you log into your bank account, you would type in your password in your log in, but you'd also need to type in a code that they sent to your phone when you log in, so chances are they probably aren't gonna have your phone and your log in and your password so it's really a great way to keep things secure in the cloud. Um, there are plenty of sites now that air using this your bank probably has thiss um, anything from ever know to dropbox these companies have this, um, again, I have a list of things that are included in this class, which is a link to all of the sites that are currently accepting two step verification, so it might be a little bit of hassle, but it's definitely worth it to keep your stuff secure. Do you guys have any questions about this that includes something like back blaze or carbon? I do, you know, not off the top of my head. I'd have to look at that list, but my guess is yes, only because those companies sort of are in the business of six security, in a sense because they're storing your sensitive documents in the cloud. So I would think so in the list online, actually, for the companies that are not yet doing it, there are links you can click on tio email those companies to say, hey, get on this list. I really want you to start two step verification