How To Automatically Place Lots Of Text Onto Multiple Pages In InDesign CC
Hi there in this video, we're going to do some cool stuff where we take a long bit of text and you see my pages over here, there's nothing I import it and voila, it creates lots of pages for me. Auto flows them without you having to go and do the fun game of linking text boxes. Alright, let's go and do that now in this video. Okay. So we're going to flow some really long text into an in design document without having to do the painful linking every text box. So we're gonna start with a new document, print letter and we're going to have two columns and that's going to be it. We're gonna click create. So let's bring in our documents, go to file. Let's go to place. Okay? And in your 05 long documents grab long text. Either one of those two and let's click open. Now the trick here is that I need to hold down the shift key because without it I just, I can drag boxes but then I got to click this box and link it to this box. And life is tough. So all I need to do is when I'm placing undue was...
placed again is hold down the shift key and what you'll notice is can you see the icon changes to the little wiggly line? And what that means is if I click in the top corner here, it's going to go through match the columns that I have and see magically over here. I've got a bunch of different pages with all the text float through it so that might work for you perfectly. What you might find though is like I didn't want it to flow through all the text because if you do this, if I don't have columns, if I delete this guy, new document, Prince, let only one column to create. Bring in the text. I'm not sure where I'm going this long way to show you, but I am here now hold down, shift okay and watch this. It's just gonna follow like big chunks of text across the page and that's probably not what you want. So what you can do is before I place it, I'm going to hit escape is on your master page. I'm going to double click the A Master. Okay, as I'm going to put a couple of boxes on here, I'm gonna say maybe I just want one that is that size on this page. Okay. And over here I'm gonna copy and paste it. So I've got another version that sits on the inside here. I'm not sure why I have text boxes sitting down here. Um let's just say that I've got some boxes here, it's going to have some factoids in it. Okay, complicated. Now I'm getting off track, but now I've got these guys on the homepage and what I want to do is link them together. So with my black arrow, I'm gonna click on this box here and say you and what you can do, you can get a view and go to extras and go to high show text threads. Okay. And as long as you're not in the preview mode with w you can kind of see where they link. So once you've done that, go back to page one now bringing your long text file, place long text now hold shift now click inside this box anywhere and because you've got them on the master page you'll notice that all my pages now kind of match what I did on the master pages and flows through nicely. Okay one of the options you can do with this, this is called floatable text. Okay just hold the shift key down. There's something next we're gonna look at is called the primary text frame. We're gonna close this down without saving even though I spent ages designing those master pages, let's go to create new. This one's gonna be specific because we're gonna use it later on when we're dealing with something called books. Okay so we're gonna go to print, it's going to be us letter, we're gonna have columns of two, whatever the gutter at half an inch, 2.5 and we're gonna have really big margins, we're gonna have an inch or round and let's click create. Okay, the first thing I want to do is I'm gonna go to my Master page like I did earlier and I'm gonna grab a text box and it's gonna be we're gonna have a text box that goes all the way across these two columns and I'm gonna get the columns to match. Remember our shortcuts now, command option seven to change the paragraph. We're going to go to two columns with a gutter of 2.5 inches. Okay, so it should match what I had before and I grabbed another copy of it, move it across, make sure they're linked in the black arrow clicking in this box, linking those two. And the big difference is going to be something called a primary text frames. I'm gonna click on this first one and there's this option here that says I want to make you a primary text frame and nothing really changes. The icon changes both of them change because they're connected and why are they different? Let's have a little look. So let's go to page one and import my text. So fireplace bring in the long text document. Let's just click on the page here. I guess the primary text frame, you don't have to hit the shift key. It's not a big advantage I guess. But it's going to the same thing. It's going to reach out and grab all the pages that I need and what makes the primary text frame better than maybe just doing the auto flow text. It's got something called smart text re flow and why that's useful is let's say some of our chapter headings. I'm gonna find a chapter hitting here the hard, there's one oak. Um it's on looks like it's on page three and I want either any of these chapter headings, they need to start on their own page and have a slightly different layout. So what I'm gonna do is create another master page. Okay to do it at the top here, I'm going to say I would like a new master. Okay, I'm gonna call it be Master. That's great. You might have to kind of move this down a little bit so you can see them all and on my be Master. Okay. What I'd like to do is I'm gonna from a Master, I'm gonna copy double click a Master. I'm gonna copy that text box that I made, paste it on Be Master. Okay. And what I'd like to do is they're gonna start on their own page and they're gonna be about half the size. Okay, so I want two of them both sides there. I want to do two things. I want to link them like I did on the A Master, I also want to make them a primary text frame. This is where the magic happens. You might just use auto flow often. That's what I'm doing. But if you're doing a book, you'll see the benefits of this now. So let's go to page three. Find oak. So in front of oak here, I'm gonna say you my friend start on its own page because you are our chapter header. Where are you insert break character? You see you start on a new page. There he is there. So he's on his own page But I need to kind of, I wanted to match the bee master, I could drag it down but I wanted to match exactly what I'm doing my be Master and it's easy to do on page four. I've got it selected right, click it and say apply masters to page and instead of A or B. And this is where the magic happens. You can see it's pulled the textbooks styling from Be Master and applied it to this. Okay. And that's called, it's called technically it's called smart text free flow but really we don't call it that we just call it the primary text frame and it means you can create as many masters as you need. Okay. And you can just apply them to different pages and it will try and re flow the text for you if you don't use the primary text frame and just use your standard frame like we did in the first part it will not re float for you. You'll have to kind of cut and paste it and try and get it to link back up which can be a real hassle. You can see again, say this page moves on, I can say you my friend, I can apply Master again and go back to being a Master and it re flows the text. One thing you might do whether you're doing primary text frame or just the auto flow is that it generates pages for you? Okay. But it doesn't delete them for you. Okay. Like word does word, you know, has that kind of like it gets bigger when it needs to and gets smaller when it needs to. Let's say that we've kind of got rid of lots of text and it's a little list, just deleting text you can see just leaves, that's kind of old pages all by itself. You can make that an option where it deletes empty pages. So you can go to in design preferences and go to type. Okay? It's edit preferences, type on a pc and in here there is delete empty pages. It just means that when they start deleting stuff, watch this, it should start deleting pages. There, it goes okay, deleted all the ones that are empty. You kind of need to give it a kick to get it to check by deleting or adding something. But yeah, that is an option that I don't like on by default. So I'm going to go and turn that back off. But let's go and jump to the next video while I'm doing that. Alright, see you then