How to Locate your Images After Import
Okay, so if you remember some minutes ago we actually imported these images into Capture One. So, where are they? How do we manage them? How can we find them? How can we move them around and so on? So we can do that in two ways. We can either physically move stuff around on disc, or we can do it with virtual organization. So the first thing we look at is physically moving the stuff around on disc. So anything library catalog related all happens in, whoops excuse me, all happens in the very first tool tab. So this one we call library, which contains all the various different organizational tools that we have. So it's divided into three sections, we have catalog collections, user collections, and folders. Just gonna collapse filters so we have a bit more space. And these three sections, I'll explain them one by one. I'll start at the bottom, which might sound strange, but I wanna show you exactly what folders does. So if I expand all these out, this shows you the exact path of where your...
images are. So this folder, "Headshots," is under "My Catalog Images," under "Pictures", under "captureonepro," under "Users," under "Mac HD." So this is the exact path of where your images are. If we made further imports... Let's just import something quickly. So I choose "My Folder," let's just grab, there's a folder here with three pictures in. Let's just import these to... I'm gonna leave them where they are in their current location. So if I just import those quickly, you'll see that we've now got three pictures here and we've got 82 pictures there. So three there, 82 pictures there. So folders show you the finite location of where your images are as such. We do some little organization here in a second, but just to explain the top section "Catalog Collections." These are fixed collections. So we can't change anything here. Think of these as shortcuts to get to certain things. So the first one is very obvious, "All Images" in my catalog, regardless of where they're stored. So you see it showing the three, which I imported a second ago and the 82 images that we imported right at the start. We then got "Recent Imports" so we can see on the 11th of September at 10:00, we did three pictures and here we did 82 pictures like so. So this will show you the very last 10 imports that you did. The reason why it's 10 is that if you've come back from a job with a fistful of 8-10 memory cards, then you'll be able to see each of those memory cards has their single imports. So you could see memory card number one, memory card number two, memory card number three, and so on. "Recent Captures" if you happen to shoot tethered and then the catalog trash like so. So fixed collections here and then the finite location of all your images here and "User Collections" we'll cover in the next lesson which is all about virtual organization. But what can we do in the "Folders" area and such? So let's go on to this folder called "Headshots." Let's assume that we want to just split these three different gentleman up. I think there's three different gentleman, yep. Three different gentleman up into different folders. So I could say make a new folder, plus, like so. And then I could, whoops, too quick. I could say... Let's go back. I wanna make a new folder in "Headshots," and let's make a new folder and let's call the first guy "Bob," for example. "Create" and say "Add." And now Capture One is aware of this folder called "Bob" and such. And now we can simply select our first set of headshots. And then drag and drop into "Bob" like so, and then they physically get moved. Then if I wanna make another folder, I can hit plus. I can go to "Headshots" say "New Folder." Let's call the next guy, "Jim." "Create", and then down here we've got "Add." So now the catalog is aware of that folder and then we can drag and drop those images into it like so, and they move across. Let's do the last one. Let's plus, "Headshots," "New Folder," let's call him "John," as such and save that. And then we can grab the last gentleman and drop those into "John," like so. So that's just simple creation of folders and drag and drop. Now it's really important that you teach yourself or, what's the word, force yourself or just get into the good habit because that's what it is, of doing that kind of drag and drop operation in Capture One itself because when you're moving images around in Capture One... Let's just take "John" and put him in "Jim" then it's instant, the catalog database is updated and we don't have to do anything tricky or such. If I try to do drag and drop maneuvers in the "Finder" itself, then Capture One doesn't know that I've done that because a Catalog does not constantly watch where your images are. And the reason why the catalog isn't always looking for changes in all the various folders, imagine if you had a hundred thousand images in the catalog spread over 400 different folders, to constantly watch 400 different folders would be a huge performance deficit. So that's why folders are not constantly watched and it's very important to get into that good habit of doing drags and drops in Capture One itself. Now if you were to move something... So let's take an image out of... Let's take number 0823 and put that into Jim, like so. So now you'll find if we open this one up, right at the top it says its "Offline" 'cause Capture One doesn't know where it is because I stupidly moved it in the Finder and not in Capture One itself. So now Capture One doesn't know where it is. So we have to right click on the image, and tell Capture One where we put it to. So it's 0823 so if I locate, I moved it to "Jim" and it's right there and now I can say "Open" and then Capture One will update it so we can now see it's down here. Now that was a lot more clicks, then simply just doing the drag and drop like so. So there really is no benefit to moving stuff around in the Finder, make sure you do it in Capture One itself. I can move entire folders, if I wish as well. So if you wanna move folders around, do that to in Capture One. If you've made a whole bunch of changes to a folder, and have not done it in Capture One, then you can also right click and say "Synchronize" like so, which will tell Capture One to look for new images that it hasn't seen before, remove images that you might have deleted. So in this case if I was to say "Synchronize," then if I say "Sync" there's nothing there because if we look at "Import New Images" it would say that it's found two new images and found five missing images, for example. But again, that's extra work so if you can do as much as possible drag and dropping within Capture One, it's so much easier. It's so much faster and your catalog remains intact as well.
When you drag and drop those, you actually move them on disc?
Yeah it's physically moved on disc, yeah.
So that's why they show up where they do in the Finder?
So if we do our dragging and dropping in Capture One, it's physically moved on disc. So it means that the catalog is kept up to date and also it's moved the image for you. So it's way faster than doing it in Finder or Windows Explorer and then synchronizing in Capture One. You're literally doubling the work. Now those of you who are used to Aperture, you can do one final thing which those of you in Aperture might like. In Aperture there was such a thing as a referenced, sorry a referenced image which is what these are 'cause we're referencing them to somewhere on disc. There was also the option called a "managed image," which means that the image will be held directly inside, if we find it, would be tucked directly inside the catalog itself. So very popular with Aperture users, not so popular with Lightroom users because the option didn't exist. But if you want to have a managed image and physically move it inside the catalog, we can drag and drop it like so and Capture One will move it physically inside the catalog and you can see now that in my catalog there is one image, which is physically inside the catalog database. Now, as I said it was very popular with Aperture users. The only sort of disadvantage of a managed catalog, is that your catalog cannot grow any bigger than the size of hard drive it's on. So if you have a massive raid system with a gazillion terabytes, then fine. If you have a small laptop, then you might find that obviously your catalog will grow and grow and grow and grow and grow and it's gonna fill up your whole hard drive and then you're kind of stuck. So therefore generally when we organize our catalogs, we tend to put them on external hard drives because then our laptop computer hard drive doesn't get filled up. If our external hard drive gets full, we just buy another external hard drive and start putting images on there, and then buy another external hard drive and start putting images on there, It's a much easier and simpler way to work. But if you are from Aperture and you like managed images, then you can drag and drop into the catalog or we can drag and drop them back out and again, that will physically move it on disc as well. If you want to import as a managed image, for the Aperture people out there, you can actually choose "Inside Catalog" and that will import directly inside the catalog. But as I said, it's only really a popular choice with the Aperture people, or previous Aperture people. Otherwise, stick to the drag and drop rule. Don't do anything silly in Finder or Windows Explorer and then you'll never have to synchronize, you'll never have to locate. Your life will be much, much, much easier.