Managing a Keyword Library
The way the Keyword Library works is that it has the ability to create different standardized sets or dictionaries, if you like, is a good term to describe it, different sets, catalogs, dictionaries of keywords. So, first of all, let's hide metadata, let's just remove that. Capture One will show you, let's make this tool bigger, there we go, Capture One will show you all the keywords that are currently present in this catalog that I'm working with. And you can see, there's the hierarchical one I made: "Wedding", "Ceremony", "Outdoor", like so. But, to make your keywording more successful, it's really good if you create a standard set that you pull from. So, rather than kind of spelling keywords incorrectly, or capitalizing them sometimes, not capitalizing them sometimes, if you have a keyword library that you are constantly pulling from, it's so much better. So, we have catalog keywords here, which is every single key word that is currently in this Capture One catalog. But what I can d...
o, is create my own key word library. So, I've got a few different options. I'll zoom in so you can read them better. So, we can create a brand new empty keyword library, and I can populate that myself by typing in hundreds and hundreds of keywords. I can get a key word library from a text file, which I'll show you in a second. If you're a Media Pro user, which is another application from Phase One, you can copy a Media Pro vocabulary file. Or, you can grab the keywords from any other Capture One catalog and session. The way to fast-track, if you like, your keyword handling is to pull it from a keyword text file. And a keyword text file is something that you can sometimes buy online. If you search around, you can probably find them for free. If you find Lightroom compatible keywords libraries that's no problem at all, as well. It pretty much works on the same system. So I did a bit of Googling and searching around and found a bunch of various different keyword catalogs. The one that we're gonna show you today, let's see, from "Keyword Text File", let's grab it, Oh, it's over here, "Keyword List", like so. It's called "The Lightroom Keyword Project" so a freely available list. So, if you hunt around for that, you'll be able to find it. And this is a big list of predefined keywords, so somebody, some really nice guy on the internet, has done all the hard work for you, thought about keywords in all kinds of situations, and put it into a text file that we can simply say, "Open in Capture One", give it a name, "Foundation List" and this gives us a preset of keywords like so, and already designated into various different parent categories so we've got, let's say, "What", for example, we've got various animals, again categorized into various different subcategories. So, this gives you a really good idea of how hierarchical keywords work. And that gives you more powerful search capabilities, as well. "Who", so you can make your own client list, and you own people list, for example. Under "Photography" we've got different kinds of types, like "Orientation" and so on. So, somebody's already done the hard work, but what really makes this great, is that when we start to want to add keywords to Capture One, let's do a bunch here. If I type in "Wedding", then it already gives me some suggestions, like so. Or if I type in "Landscape", then it gives me some suggestions directly from that catalog. So, it means I never have to think about spelling, I don't have to think about capitalizing or not capitalizing, 'cause it's always pulling from that keyword library, as such. So, again, if I want to put in "Love", for example, then it's already said, give me a suggestion concept. So, if I put that, then it adds those keywords straight away. It's so much faster doing it that way, you don't have to try and think of keywords so much, you can just use the ability to pull from that keyword library, it works so much better. If you want to add to a keyword library, at any point, that's very simple. Like, if I wanted to add something under, let's say if we wanted to add a client list. So, I want to add a client name here. If I right-click to the next to it, I can say "Create Keyword Child". So I'm going to create a keyword "Child", I'm going to say "Creative", if I can spell, obviously not, "Creative Live", like so. So, now that adds that keyword to my library. So, it's best if I come to an image and a keyword doesn't exist, so, let's say, if I type in "India", that doesn't exist in my keyword library. So, what I would do, I would go to "Where", "Country" here, so I would right-click and I would create a keyword "Child" and say, "India", like so, and then if I wanted to further categorize that, with different provinces or states, I could do so. So for the USA, I could then do all the States, and so on. So, now it means, when I start typing "India", it's got "here" "India", like so. So, if your keyword library has a missing keyword, add it into the keyword library before you start typing it in, like so. And that, again, means your keyword is consistent, it's spelled the same, it's capitalized the same, and so on. You can have multiple keyword libraries. So, we've got a foundation list, but let's say I wanted to do another keyword library. Let's say, "New", I could, let's say I'm doing a keyword library for my stock photo, so my "Generic Stock Photo Keywords", like so. And then I can have two different lists. And the reason for that, is that, depending who you're keywording for, let's take stock agencies as an example. Depending on the stock agency, some of them like you to keyword in very specific ways. So, let's take stock agency A likes you to give very descriptive keywords. So for this image here, we would say, it's "Wedding", it's "India", "Couple", "Ornate Dress", and so on. Another stock library might want you to say keywords of "Emotion", then we would say "Love", Peace" and so on. So, the idea is you can have say your stock keywords for a certain library here, and for your stock keywords for a certain library here. So, then it means you could caption the image for both libraries, but when you come to export, there's a handy little metadata option, which allows you to choose which keywords are included. So, if we were gonna export for our first stock library A, we could use this list. And then if we were gonna export the same image for a different stock library, then we could chose that list and it will only use the keywords from a particular list. If you want to delete an entire library, you've got the two sub contents here, so I can just say "Delete Keyword Library", like so. If we want to export the library, we can do so. And, of course, there is nothing to stop you, if we look at this list in text editor, it's just a simple text list like that. So, if you want to edit the foundation list, or other keyword library list before importing it into Capture One, then you could do so as well. It's just a very simple text list that Capture One reads. If you export your keywords from Lightroom, you could then import them into Capture One, as well, if you wished.