Overview of Filtering and Searching
So now that we have a super fantastic catalog which has brilliant keywords and all other kinds of useful metadata, that allows us to then use the power of a catalog for searching and filtering. So let's go to All Images in this catalog. Let's make it a bit smaller. And collapse Library, and then we come to a whole tool dedicated for filtering, so call the Filters tool. It's very simple to use. Works from the principle of just turning on radio buttons to filter down your particular selection. Just to backtrack, remember I've selected All Images. The Filters tool is going to be showing me numbers here that match the certain criteria in the Filters tool. So we can see in All Images, 305 have no star rating. If I change to a different collection like this smaller one here, We can see the numbers change because now only seven have no star rating, one has one star rating. So if we go back to All Images, we can then start to filter it down. So for example, out of all of these, which are five ...
star? Tap that and now we have all the five star images presented like so and notice it's instant as well. Because remember, the catalog has all the data inside about the images, so it knows the adjustments. It knows its metadata and so. When we do a filter search like this, it's not like we have to read every single rule file and check its metadata. All we're doing is searching the catalog database. Very quickly, I can draw down to all my five star images for example. If I want to combine some criteria, then if I hold my option key down or alt key, and tap another radio button, we're now looking at all three star and five star images like so. To clear a search term, I can just put in an x like so. If I want to search metadata or filenames, I can just type in here and you see that will filter down the results as well. And again, it's nice and fast. This is actually searching the filename, and it's actually searching the metadata because my name, David is in the copyright metadata of this image for example. By default you'll see certain criteria here. If you want to add or remove criteria, you can go to the sub context menu and say show/hide filters. So you'll see them divided into basic, vendor specific for all the sort of camera details, EXIF data, exposure data, and IPTC data. So by default you're only see a few of these up but you can choose any of these as search terms. For example, under EXIF camera, we could look at aperture, we could look at camera lens for example. And that just adds that as a metadata term. For example, we could see if I have cleared search terms. Let's go to camera lens. We could see everything that I shot with the EF 135 for example. And that instantly shows me all those images that qualify. Are any of these images that I shot with that camera five stars? Let's check. Option, click that. No. I haven't done any five star stuff with that lens. Have I done one star stuff? Yes. Like so. You can see its nice and instant. I could go to keywords. I can see all my keywords again. I can see everything that, let's see, that is in snow. There we go. There's all pictures in snow. And again, you can see how fast that is. If you can imagine what a great world it would be for our catalog if that we had done all this fantastic keywording. The client rings you up and says, do you have any images of snow shot on a long lens with wildlife, and you can go click click click, yes I can. And so that really gives you the power to search. Now once you've. Let's clear that strange search and let's do something say, five star images, and let's see any that have five star images from Japan. Here we go. We've got five star images from Japan. All by Martin Bailey. Now what if I want to keep this search criteria as a constant thing in my catalog and we can easily do that by converting the filter terms to a smart album. So if we look at the little three dots here, we tap that. And it already shows me what the active filters are. The rating equals five, and the keyword equals Japan. So I can say, that's a bit small. Create a smart album which is always going to have that criteria. We'll create an album with the current images. If I say create smart album. I call this Japan five star shots. And say, save. Now if we go back up to my virtual organization area, user collections. Let's collapse those down, you can see Capture One's made me a smart album called Japan five star shots. Now whenever I introduce an image into my catalog that is keyworded Japan and I've tagged it five shots, it will automatically go into this smart album. It's a really nice way of being able to watch images that are coming in. You've always got a resource to look at a certain criteria of shots by making clever smart albums like that. Most of us will probably use it for, let's just clear my, let's go back to All Images. Most of us will probably use it for basic stuff like looking at five star images, for example. Or if we've done keywords, we'd be looking at it to find certain things like birds for etcetera. Another good example there. And it's also good to see also just by looking at the numbers out of all the gear that you own, which one gets the most use and so on. And also as the manufacturers use very complex terms and metadata for some of the options like lenses. For example, if you wanted to search for all your Canon 24mm shots, you'd have to exactly get that metadata term correct to know how to do it. If I wanted to make a smart album. Let's go here and say, let's make a new smart album and let's say the lens, camera lens equals Canon, what was it? EF 24. It's impossible to know exactly how the manufacturers describe their equipment, so if you can already see it in the search term, then it's much easier to say, okay, Canon 24, make this a smart album. Camera lens equal Canon EF 24, 1.4 L2USM. Create the smart album. Canon 24mm shots. And then now when we come back up to library and user collection, we can see we got our smart album there with everything that we shot with a 24mm camera. Have a little play around that area. It's very quick and fast to find things. One thing to just be aware of if you are combining search terms, make sure you have this checked. The results match all criteria. That simply means, if we go to All Images again, that simply means that if we do a criteria that it must be five stars. Sorry, that it must be five stars and not adjusted then that means match both of those criteria. If you turn that off then it will simply find every five star image and every normal adjusted image. This is also a good place for hiding JPEG files if you don't want to see them in your catalog hiding TIFs, hiding PNG files, and so on and so forth. So have a look into little some context menu there for extra options.