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The power of preparation

Lesson 5 from: Make More Time in Your Day: Become a Speed Demon

Jonathan Levi

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Lesson Info

5. The power of preparation

Lessons

Class Trailer

Chapter 1: Introductions & Foundations

1

Class Introduction: Structure & how to succeed

03:57
2

Why do things quicker

05:14
3

Where most people spend (or waste) their time

04:48
4

Quiz: Chapter 1

Chapter 2:General Principles & Theories For Hacking Productivity

5

The power of preparation

03:11
6

Having clear priorities & goals - and making them "SMART"

07:38
7

Organizing priorities with the Priority Star Exercise

09:19
8

Setting deadlines & and making them real

04:18
9

The Pareto Principle - our secret to being effective

03:57
10

The "Bad" kind of multitasking, avoiding distractions, and meditation

07:43
11

Batching similar tasks

03:48
12

The "Good" kind of multitasking & the wheel of life

04:26
13

Planning for structured rest periods

05:57
14

Using small chunks of wasted time effectively

04:16
15

Quiz - Chapter 2

Chapter 3: Speeding Up & Automating Computer Work

16

Just how much time are you wasting on your computer?

06:44
17

Automating meeting scheduling

04:56
18

Text expansion - stop typing the same things over and over

04:24
19

Speaking is faster than typing - and clicking

05:33
20

Using custom gestures to speed up common tasks

03:43
21

Launchers - act without doing

06:02
22

Wasting less time reading and sorting through email

03:41
23

Automating simple, repetitive tasks effectively across the web

05:03
24

Watching lectures, videos, and podcasts faster

04:48
25

Quiz: Chapter 3

Chapter 4:Speeding Up Health & Fitness

26

Getting fit in fewer hours

04:10
27

Spend less time cooking

04:02
28

Sleeping less and feeling better

06:00
29

Quiz - Chapter 4

Chapter 5: Automating Your Finances

30

Monitoring your finances automatically

04:30
31

Paying bills automatically

05:29
32

Quiz - Chapter 5

Chapter 6: Delegation, Communication, & Saying No

33

Some things just aren_t worth your time

11:21
34

Thoughts & tips on "outsourcing"

06:18
35

Speeding up decisions

09:14
36

Speeding up communication

05:12
37

Splitting Time Into “Maker” and “Manager” Days

05:06
38

Quiz - Chapter 6

Chapter 7: Conclusion

39

What we've learned, conclusion, and congratulations

02:51

Final Quiz

40

Final Quiz

Lesson Info

The power of preparation

for part of her career, my mother was a highly skilled seamstress, creating beautiful and elegant costumes for Children's theater productions. Now it was always amazing to me how she managed to get something done in half the time. It would have taken another seamstress without any apparent reduction in quality. When I asked my mom how she was so effective at her work, she simply replied, I measure twice and cut once. This is really similar to that famous quote supposedly said by Abraham Lincoln, give me six hours to chop down a tree and I will spend the first four sharpening the acts. Now I don't want to get into a long and drawn out lecture about the importance of preparation. So instead I'll say this, whether it's learning a new skill, writing an article or cutting down a tree. The old adage is true. A minute of preparation saves an hour of deliberation. We all fall prey to improper preparation. In fact, as I wrote out my talking points for this exact lecture, I realized that I neede...

d to look up the exact abraham Lincoln quote I mentioned before. Now doing that meant switching gears, searching through google, getting distracted and losing my focus. If I had searched for all the quotes, I would need ahead of time and had them ready alongside my text editing app, I would have saved at least five minutes. But even more importantly I would have avoided disrupting my flow state, which we'll learn more about later on in the course, of course, nobody is perfect and remembering to invest in proper preparation is an ongoing battle for me and everyone else. But first and foremost, I want to alert you to the fact that you can save a lot of time just by properly preparing. In fact, this little life hack applies to almost anything you do. If you're writing a research paper, pull up all the articles you need beforehand, so you don't have to break your concentration to search for them. If you're cooking, pull out all the ingredients you need from the fridge, take them out of the plastic bags and put them in your work area in an organized manner. If you're fixing a car, figure out all the different bolt sizes that the car uses and then organize all the tools you'll need in advance if you're heading into a meeting, brief yourself on the other person's credentials so you can avoid asking unnecessary clarification questions and wasting everyone's time. You get the idea. Planning ahead is a habit that will almost never backfire on you. In the worst case scenario, you do a little extra work that you have to throw out. But in the best case scenario, you maintain calm, save time and set yourself up to be more effective when it's go time. It's like my dear friend, dr, Anthony mischievous always likes to quote dig your wells before you're thirsty. So it really is that simple just by investing in your preparation upfront, you can save tons of time in an execution and we haven't even gotten into the strategies for being more effective in the tasks themselves.

Class Materials

Bonus Materials with Purchase

Course Syllabus
The Wheel of Life Worksheet
The Priority Star Worksheet