Image File Management Automation
So let's go to a different sort of scenario. So I'm gonna just close this one, and say new catalog again, and let's call this another catalog, to be original, and do the same thing but slightly differently. So let's put in a memory card, this reader's funny 'cause you have to put the card upside down. So, memory card goes in, should auto-detect, same images but trust me, it's coming from this source. If you put a memory card in, it should auto-detect, see it says source no-name at the top. If it doesn't auto-detect, you can just choose it, as you did before. So we're gonna do in, the import process but slightly differently. We don't want to leave them in their current location, 'cause they're on a memory card. That doesn't make any sense, we wanna get them to somewhere on our laptop or whatever. So let's choose a destination, so we can say choose folder, this will pop up a dialogue, let's put them in pictures, and let's make a new folder and call this all my images, for example, like s...
o. And this can be an external hard drive, could be on my server, my nas, or whatever, it could be on here, doesn't matter. As long as you can access it on your system, those images can go there, just be aware of the performance strains. So, set that as an import folder. Something interesting happens now because we have this, zoom in again, we have this subfolder field pop up. So we can now define an additional subfolder for those images to go to. Now we can do this manually, or we can automate it. So when I say manually, I simply mean I can pop in the subfolder, a name for a subfolder. So let's say this was a vacation, for example. We can just simply put that name there. If I put a forward slash in, like so, yeah, forward slash, my mistake, on PC users, it's a backslash. 'cause we're just using the terminology for the operating system itself. So Mac users, forward slash. So now if I wanted to, I could make another folder here, if I wished. Or, we can be a bit smarter and we can ask Capture One to do a little bit of automation, and help sort those images into different folders. So again, if you remember, we have this square with three dots, this takes us into a sub-menu which is called location sub-folder tokens. So a token is something that you'll see in Capture One pop up every now and then and definitely in later lessons. And a token extracts some kind of metadata and uses that to create a folder. So we can use this on import, we can use it on export, we can use it for naming, when we shoot tethered, all kinds of different purposes. Now there's tons of tokens. Most of them you'll probably not need to use. Some of them will be very specific to your workflow, and so on. You can group them into different categories, so let's do something really simple like date and time. So if I choose date and time, we've got different tokens for the current day, for the image date, so current date and image date. So what we can do is say, well, let's grab image date, and drag this at the top, and notice that there's a little tiny drop down arrow at the side. That means we can change the format of that token. So, day month year, year month day, and so on. Let's do year month day, for fun, and say okay. So now, Capture One will make us a folder called vacation, and it will make automated sub-folders based on when those images were captured. But this token, this is just an example. You remember there are lots of tokens. We could do camera serial number, for example, so again if you're using different cameras at different event, you can get them sorted by serial number, so you can see what camera A and B is doing. You can go serial number and then date, if you wanted to. So you can keep stepping down the process by going through those various things. Everything else, we'll do as we did before. And let's say, just double-check, and you actually see we get a sample path here. So uses Capture One vacation and a sample date, for example. So year month day. So let's say import all, and see what happens. This will be slightly slower 'cause we're copying data from the card to the laptop, but it's still pretty speedy, 'cause what influences that is read-write speed of the card, what kind of card reader you're using, and so on. So that could be really fast or it could be really slow, just depending on those factors. So that import process is done, previews have been made. Let's look at what's going on over here. So if we look at the hierarchy, you can see what Capture One has made, and if we look in the Finder, under pictures, we've got all our images, Vacation, and then all the various dates that this extremely long vacation was taken on. So using the metadata of the image to basically subcategorize those. So that's just a simple example of using a token to help organize those images better. If we go to all images, of course, we see every single image, and then we can look in the folders separately, and then see basically all the images categorized based on their date, for example. So think about that when you're doing an import, just have a look at all the various different tokens that you can potentially use. As I said, there are some general tokens like even the clickboard content, which sounds funny. But if you command-copy or control-copy, then that's loaded to the clipboard, and then you can use that as a token. So if you're importing with job names from an Excel sheet or something like that, you can do so. So just have a look at all those various different tokens. And we'll pick a few up as we go through the lessons as well.