Searching and Filtering Techniques
This section we'll be talking a little bit more about searching and filtering techniques. You've already seen kind of a glimpse of it earlier, and pretty simple to follow. But we'll just talk about a few rules that you need to be aware of when using the filters tool. So the filters tool, again, by default sits in the library tool tab, and it has all the various different categories, which you can add or remove to. So if you click the sub context menu again, you say, show hide filters, and that will bring you the full category of filters up, like so. So you've got all the IPTC metadata we spoke about before. Keywords, ratings. Let's just add in a few basic stuff as well that we can look at, which can be quite useful. Now, the filters tool can get quite big. So sometimes it helps to collapse the library tool. But again, you're gonna have more real estate on your screen compared to me. The important thing to know about the filters tool is that the results it shows you change depending on ...
the collection selected. So if we go to all images, for example, we can see that 34 have no rating, and eight have a five star rating, for example. If I go to this collection, stuff to print, you can see only one of them confirms to that, and the number changes, like so. So let's just open my bigger creative live catalog. Excuse me. Cuz then that'll give us a bit more scope for searching. So this has got 379 images in it and stuff. So let's pop filters back open. Tell you what, we'll just bring it over here. So the filters tool, as I said, will change it's content based on whatever collection you're looking at. So all images, that's every single image in the catalog. I can see 326 have no rating, 49 have a five star rating. 183 are green, 178 are red, and so on and so forth. So if I wanna activate one of those, it's a simple matter of just clicking the radio button, and straight away that filters the view. So that's just one particular category. If we wanna combine different filters, then you need to hold down your ALT button. So if we wanna know everything that's five star and a green tag, we can tap those together, like so, and then it filters just green tag and five stars, like so. If we wanna add another one, like have I adjusted, or any of these unadjusted, so actually, I've adjusted all of those. So my work is done in that respect. To clear a tag but keep the others there we can just option click that again, as well. The very handy one, if you have a big catalog, is actually the date filter. So this is why, personally, I don't tend to import images and split them up in folders by date, because the catalog can actually do that for you just with a simple click of a radio button. So let's clear my filters that I've got currently, which is by clicking the X. So we're now back to every single image, all images in the catalog. So if we wanna see everything that was shot in 2015, we can just click the radio button here, for example, and it filters instantly, as well. So nice and fast. If we wanna go down by month, we can see everything that was in March, or everything that was in August, and even particular days. So if we've got March here, we can see everything that we shot on the 1st and everything that we shot on the 7th, for example. And again, quick changes, because we're only searching the database. We're not having to search through tons of hard drives. So any of those categories, as you saw, can be combined. So let's go back to five star and green, for example. And let's say we wanna save that. Okay, because this is a filter term I think we're gonna use again, for example. And we can save that in the form of the smart album, because that's essentially what you're doing here. You're creating a smart album on the fly. You're saying I want all five star images with a green tag. Important thing to note about that, if you look at the sub menu again, you've got this check box, results match all criteria. So that means it must be a five star image, and it must have a green tag. Both of those have to be true. If I turn this off, I'm gonna end up with green tagged images or five star images. So generally, we probably want that check box on. This one here, results match all criteria, like so. So I wanna save this, and I just wanna have this always in my catalog, so I'm always gonna see my five star green tagged images. So if we click on the three little orange dots there, at the right of the search bar, it brings up the advanced search dialog. It tells me the active filters that are already present. So the rating must equal five stars, and the color tag is green. Match all of the following criteria. It's just, you're making rules, basically. But at the bottom, you'll see, create smart album, and create album with the current images. So create smart album saves this search criteria. So if we save that, and then we give it a clever name, like Five Star Green Tag, so you know what it's doing. And we say, save, and then right away it's popped up in user collections, like so. So if we go to all images, let's just clear the filters, and we go five star green tag, straight away it pops up like so. If we go back to all images, and let's just do a basic one. Did I add it? Did I add it? Processed. No. So then we click the three oranges here, and then we say, smart album, stuff I need to process out. Maybe images would be a better word, but (laughs) Again, if we go to user collections, down here, stuff I need to process out, like so. And then as soon as I process one of those, it will disappear from that collection. So a nice way to monitor that. Okay, let's go back to all images, clear that again, and we added a new field in Capture One 10, orientation. So you can see all of your landscape shots, or your portrait shots, and anything that's squared format. So if you wanna monitor that, you can do as well. And as you saw briefly, when we were looking at the other catalog, keywords, as well. So here there's some of Drew's shots. You can see stuff that he shot in Antarctica and King Haakon Bay. All right, so same ones. So there is really no limits to what you can do with search and filtering. It's just what are you interested in, like, do you wanna know what your favorite lens is, for example. Because, very easily, if you look at your catalog of images, and you go to camera lens, then you can see all the lens that we used. And it's easy to search based on lens in the filters tool. It's difficult to do it by making up you a smart album. Let's say you wanted to make a smart album looking just at your favorite 55 millimeter lens. So you would say vendor specific camera lens equals, oh, I've got no idea what Sony refers to in the metadata. I could guess, but I don't know. So trying to create a smart album for some things is really difficult, but in the filters tool, let's get my filters tool back. In the filters tool, we know exactly what the metadata looks like. So in this case, if we then collapse these and look at camera lens, I know Sony chooses to call it Zeiss Sonnar T* FE 55 F18 ZA brackets, and so on. So now I can do that. I never would have guessed that. So within the filters tool, you can easily see what the metadata is. See phase one is no better. It's this Schneider Kreuznach LS 240mm and so on. So this way is much easier. And you can see, because of the numbers, you can really see kind of what lens you've been exercising the most And it's very easy, in this case, to make a smart album. If we click on that, as you remember, click on orange buttons, and say, create smart album. All my 55mm shots, for example. Save like so. Let's get rid of that. So now, that's popped up here. And then you're always gonna see 55 mil shots pop up. And remember, this is a smart album; however, if I introduce new images into the catalog that match that search criteria, then they just appear. So again, this is using the power of a catalog database to do clever stuff like that, which you can't do if you're limiting yourself to just storing images on files and folders. So smart albums for watching is really useful in that respect. And just remember if forever you can't, I'm looking at all images, it says 379,I can only see three. Why is that? Look at the top. It says, if I zoom in, three images filtered. So it says, the filter is active. Not all variants or images in the collection are shown. So I know that I need to clear my filter criteria. I click in on the little X that pops up in the search bar. So don't panic, never think that Capture One's just swallowed a whole bunch of images, and you don't know where they are. It's very likely you've got some kind of filter term, or you're sitting in the smart album, or something like that. So remember, all images is a really good shortcut to always see every single image in your collection. Hey, Jim, any questions on searching filtering?
Let me take a look here, David. We kinda do, so can you custom name the color label instead of just using color names?
No, well, yes and no. (David chuckles) You can't change the name here as such. It's either red, orange, green, blue, etc. But if I was to make a smart album, that was looking at red tags, for example, and I named it Rejects, and we said okay, then it's not renaming the tag, but it's renaming the purpose of what that tag is doing. And that name here now becomes a collection name, which is a token, and we can use that for exporting, renaming, and all kinds of other stuff. So, no, you can't rename the tag, but you can rename the purpose of what the tag is doing.