Collections in Adobe® Lightroom® 5


Collections in Adobe® Lightroom® 5


Lesson Info

Collections in Adobe® Lightroom® 5

Our goal here is to teach you about the collections process there were several different types of areas in the in the library module over on the light the left hand side there's folders there's collections and there are published services we're going to talk specifically about collections and published services because they are extremely powerful when sorting images looking for images delivering images ah there's just so much you can do with him in fact we had a question that will dive right into right at the beginning here from our last segment with a girl who asked about the ability to create preset specific too f stops or shutter speeds or things of that nature and so that's something we can do in the collections as well so we'll dive right into that right at the beginning but regardless of whether your advanced or whether your intermediate or whether you're a beginner um the things that we're going to talk about here are things that are are important to every single skill level and...

so I can promise you you'll find something in the class so stick around and pay attention because these collections can literally save you hours and hours of searching if you use them correctly so let's let's dive right in um the first thing that I want to call attention to is the fact that we are I'm gonna look in the folders here and I want you to see that we have images from our my working drive here images from my portfolio drive here, um, and images from resident on the hard driver all inside of this this light room catalogs we really have a lot of different images, a lot of different folders that we're dealing with and any any discussion of the collections section of light room needs to start with a discussion of the folder section. The folder section is literal folders on your hard drive let's talk about these fold the folder section because any discussion, as I said about collections needs start with folders, so if you look at the folder section here inside of light room, you'll see that I've gotta organize with a lot of different folders. I've got stuff on my hard drive, I've got stuff in my portfolio drive, and I've got stuff on my working drive, and all of it is being shown to you inside of the catalog, but they're all in different folders if I click on a folder like this in two thousand thirteen, you can see all the images that I have here from the two thousand thirteen timeframe that I'm showing you. But then if I click on two thousand twelve now we're looking at those and two thousand thirteen is not being shown to you, I can shift, click on dsi both folders at the same time as well. But the important thing to understand is that these air littoral locations on your hard drive and so if I were to take an image from say two thousand twelve and grab it and drag it into two thousand thirteen and let go of it it literally moved that from two thousand twelve folder to two thousand eight physically took the file and it moved it over to another location on my hard drive so it's physically moving stuff around that is very different than what you see when you go into and I'm gonna undo that by the way because I remember command or control z will undo things um that's very different than the collections collections or virtual they don't actually exist they're just they're just mentions of things so what happens is light room sees a bunch of folders and it's got a bunch of images inside of those folders and then it can make reference to those images in any way it likes so it can as a database it can collect images in three or four different collections and even though they are in a folder and a collection so it looks like they're all in say if I click on you know this this set of images you can see that I've got a bunch of images in this folder but it's really a collection so it's not it doesn't exist if I right click it there's no show this in the finder it doesn't exist because the folder does isn't riel it's virtual so while we're here and we're looking at a folder I can have this same image so this is one of my favorite cloud photos I love this shot but I can have this in a collection here and then I could also take it and put it in my best work and then suddenly I've got the same image in this on this one here in this collection and I've got it also in this collection it hasn't duplicated the image it all there's no duplication all it's done is duplicated the reference to the image there's only one image but there's multiple references to it which means that I can use my collections for uh you know different purposes so I could collect a bet a set of images for a bridal magazine and then I could collect another set of images for my portfolio and those could cross over but in some cases I might not want this image in the portfolio and I might not want that image going up the magazine and so they could be different but they can also have some of the similar images in them now we're really talking about the most basic fundamentals of collections which is there they're fake folders there their virtual folders that don't exist that you can collect a lot of images and right that's that's pretty simple utilizing that alone is useful but when you start to then utilize all of the other things around collections that's when you're going to start to see a lot of power in the process of collecting images and using the collections and the public services so let's let's jump into that and talk about the different types of collections that you have available to you so the first thing to know is that you can create and I'm gonna come right at the top of the collections area there's a plus button and as I go into that area and click on it there are different types of collections there is a collection which is just a normal virtual folder and then there's a smart collection which is one that smart it's intelligent and it confined things for you and then there's a collection set the collection set is kind of hierarchal folder under which other collections khun sit. So the first thing that you want to do is create a collection set whenever you're whenever you're trying to accomplish something created collection set first and and this will become more evident as we get further along in our discussion here today but it's important to be able to look at multiple um collections at the same time so we're going could create a collection set and we'll just call this creative live collections discussion okay? And then I'm going teo I can you see how I can in put this inside of another collection set if I want so I can keep creating a hire hierarchal structure have I want or I can leave it on its own so it's going to become kind of a parent folder and I'm gonna hit create so there is the collection set then within that collection set by right clicking and I can create various collections so I'm going to create a collection here first and that collection will call um favorite kid photos something like that and I choose to put it inside of these creative life correct collections discussion and then this is a really important new op option here this set target sat as target collection that's something that's new on dh if you click on that it immediately takes that collection that I have just created and it makes it what's called a target collection the target collection for those of you who have used light room from the beginning usedto onley exist as what's called a smart I mean uh uh what do they call that? The quick collection so I haven't used quick collections since I think light room two or something like that but the quick collection was a quick way if you hit the bee key for boy that's good um if you click on that key it would immediately throw the image that you're looking at into what's called the quick collection and then you would go to the quick collection and highlight those images and dragged them into whatever collection you wanted to put them in this is eliminated the ability to have a target collection has eliminated that option, so I think target collections came around in light room maybe four maybe three I'm not sure on dh that that kind of made the quick collection kind of useless really, but it's still there but they just don't use anymore, but now I have the ability to toggle that on immediately when I create a collection and so when I click on that, you can see it's got up see that little plus sign right next to the collection that indicates that this is the target collection and there there's only one target collection at the time you can't have two target collections just one and so this is the target collection, which means that if I go to a set of images and I'm looking for children and so I'm gonna just scan through and I see that there's children in this one and so all I have to do is this little circle here or hit the bee key either one if I click on that circle, it adds it to the target collection you see that circle or if I had the bee key it will I'm not clicking it now if I had the beaky it will take that out of the target collection or add it back into the target collection and so that allows me then to add stuff to the target collection very quickly so you can see and hear that kid's favorite kid's photos has won inside of the target collection so this allows me to quickly scan through and look for any images that have children that I want to collect and I can just click on all of these and it's adding all of these great little kid photos into my target collection and now I have them all there but they're also in this other collection as well, but this target collection now is where I'm kind of congregating them now target collections are important, but we'll get back to them. The other thing that you need to know about is creating a smart collection so let's make a smart collection smart collections air just like uh like an itunes playlist too smart playlist you're going to set a series of criteria on which you want to find images this is very important when it comes to looking through a portfolio how how many of you have ah light room catalog that has thousands upon thousands upon thousands of images in it and they then they date back tio you know, two thousand or something like that whenever digital came around mine even goes back beyond two thousand because I have scanned film in there as well but if you've been key wording then you have full access to what the images if you haven't been key wording, then you just have access to the metadata to tell you you know when it was shot, what lenses were used, what cameras were used maybe the gps location if you've been using a gps type of camera at any point like, say, a cell phone if you're using an iphone or ah some kind of andrew android phone or whatever you can then when whatever you've been taking if you've been thrown those in the light room they have gps location on him and so you can sort by that so there's a lot there's a lot of ways to find your images, but I'm going to go based on the assumption that you're a you're doing some key wording and b you're doing, you know, a little bit of file organization folder organizations so even if you're not key wording, you probably are putting him in folders based on the place or the job or the whatever right? And so maybe you have ah folder called hawaii because you went to hawaii or something like that or maybe you named the file oh five hawaii because it was the fifth image you took in why so you just put that is long as there's a little text somewhere we can probably find those images um and that's, why it's so important to do the key wording, which we talked about last section it's important that we keywords stuff on import even if we on lee do import key wording, you see how helpful that could be, even if just on import, all you're doing is key wording on import, it can help you find stuff, so we're going to create a smart collection and I'm going to look for a child, uh, photographs that are black and white I mean, let's just be specific, right? So the first thing I'm going to do is I'm gonna look for keywords so that's in the other metadata section here, um, so you can see these are all the things that we can search for, and I'm gonna look for keywords. Now you can also tell it to just search for any any searchable text, but the problem was searching for any searchable text is that sometimes there will be text somewhere else in the title or description or something that will have that key word but it's not necessarily correct because it's, in reference to something else you know, like could be phoenix children's hospital, while children's has child in it so that if I search for child, it'll find that, but maybe it's just an exterior shot of the hospital that won't work, but if I'm looking for a child I'm gonna have in the key word I'm going to specifically put in child so um in the key words contains and we're just going to say child and then we're gonna add another one this one we're going to ask it so we want to see if it has developed has adjustment right? So the treatment is black and white or you could say color if you wanted to find color ones so let's try black and white first so is or is not black and white now that's a that's a pretty specific search, but if I'm looking through thousands upon thousands and currently my portfolio has, I think forty thousand images in it and and to meet to be a fair and honest most of those are bad, you know, I I don't keep just good stuff I keep bad stuff because I teach and so sometimes out to show something that's badly done so that then I can explain why um so I can keep a lot of different stuff I teak and keep a lot of outtakes and things like that that you wouldn't necessarily keep in your portfolio but that being said, if I'm trying to search through forty thousand images and I want to find a specific photo of a child it's, black and white, I could have a problem um and I could even say, you know what? I also want, um, a key word in it to contain, because if I want to be more specific, I wanted to contain play of some sort, so now I'm looking for a child at play in black and white, and I'm gonna hit create, and when I do, I might come up with zero, but we'll find out no, there we go. So I just found a bunch of black and white images of children that are at play, so if I look at sea, so these are the kids, they're all you know, at the pawn tryingto catch crowd ads, and they're at play, okay, so very easily I found a set of images for a specific, uh, purpose very easily. Now you could on obviously do that up in the library filter as well. It's, very simple to come upto library I can go in and create ah, look at all these images and just come up to the library filter and click on the text and say, I want my key words to contain the word child, and now all the children pop up so it's, very easy to do that why use a collection instead of searching the reason? Use collections instead of searching is that they permanently collect a set of images somewhere that you can then start working through if you just do a search for it's going to show it to you but then when you want to start searching for something else you have to negate that search and go get another search so when you're looking at a um a smart a smart collection you're looking at an intelligent search that's constantly happening always um that you can then also cia's a collection and you khun and and then the images air there so any time I want to go I could go to a different search looking for just my daughter and there's my daughter and it's a smart one but of course there's also an indian wedding because her name's indian there's an indian wedding so it's right so you can see how the the keyword khun b a problem and so at that point if you want to double click this to refine it then you would say ok uh the key words can't contain you know a wedding so if I go I'm going to get rid of that wedding simply by going into the other meditate a key words um does not contain wedding and then once I do that now the wedding disappears because it's not it's no longer allowed inside of that collection but the important thing is that this is c outs constantly changing so if I were to go to an image and just find I'm just going to look in here for an image um let's see if I can find well let's just pretend that this little duck is is named indy um and I if I go in and click on this and say indy I've just added a keyword to this little uh this bird and now if I go back to this the birds oh, well maybe is not gonna be in there he should be in there but there's some other criteria o the criteria that it's got to be a four star greater image that's the criteria that were missing so if I find a gate that criteria and save and now when I scroll down I'll find my there's my bird right there so there was a criteria that was kicking it out which was that needed to be four stars or greater. And now that I've allowed four stars or greater four stars are under in there now it's ok, but then watch if I go to that same image and I remove that key word it's gone so it's a constant search it's constantly searching your entire catalog. So why is this important to you then why would you possibly want to have a constantly searching uh um collection? The reason is that there are certain things that you're always going to need for instance you're always going to need stuff for marketing your if you're a wedding photographer, you're always going to need marketing stuff for weddings and so if you make a a search for weddings that our four star and above that have a bride with flowers from such and such florist or from such and such a venue then in your portfolio every time you go to your portfolio let's say every six months you can simply go to that specific search for that specific collection click on it and all of your best stuff comes up now you can also if you're going to create a smart collection of that nature where you're always going to go back to it so that you can find your latest and greatest stuff what you would want to do is you'd want to create the criteria for it and then you would also create and you khun so you can also create um held on their date so you go to the date and you're going to say the capture date needs to be after and before a certain point or is yesterday or is this month or is in the last year if used is the last year hit create then on ly stuff from the last year will come in and as the years advance it would drop off the old stuff in the new stuff will come in so if you came in once a year to that specific collection then you would find stuff within the last year that you've shot for so and so click on it and then go ahead and create a book, create a slideshow, create prince whatever you want to do for them, and it takes no effort on your part, and we talked last sex section about automating right, and this is just a further way toe automate your process of dealing with people dealing with marketing, dealing with your own portfolio, updating things like that because you have the ability to have light room pulling the images for you now when I'm doing a massive search. So when I'm when I'm looking for something for a given purpose, the first thing I do is create a smart collection. So I create a smart collection that goes through all of my files and collects the general keywords and the general circumstances that I'm looking for. And then once I've done the selection process automated, then I scan through and look for the images that will be a value and that's when I'm going to use a target collection so that when I scan through, I simply click on the little circle hear that adds it to the target collection, so the first thing we do if we're trying to create a circumstance where we're trying to find something. We already did that. We created a child, black and white photography. I congrats this and pull it into our collection set, so that now we have here is our collection set, and we've got little are little smart collection here, and then we gotta favorites here, so what I'll do is I'll create a final collection, I'm going to create a regular collection, I'm going to call this final selections and I'm gonna put it inside of this same set, so the same collection set and I'm going to make this the target collection and I'm not going to include the selected photos right now because we want to choose them specifically for it, so then I will simply go to my my smart collection, and I'm gonna I'm gonna limit this, I'm not I don't want it just to be black and lights, so I'm just looking for children at play, I mean it's safe and now, look, I've got a lot more kids at play, and so now I can simply go through these and say, ok, I want this one and I want this one and I want that one and I want thiss one, I want that one and that one and so now I have all of my children shots that I'm going to use for any given for that given purpose all collected, but I started in an automated fashion toe let light room go through and just kind of course through the images and find stuff that's close to what I'm looking for, and then I'll collect it. Now, it may be that at one point, looking at this image here, I realize, oh, there were some other images during that shot that were really good that I might want to use for that. Well, at this point now I can right click that image, and aiken go and say, show that so I'm not showing the finder. I don't need to see where it is on the hard drive, but I can say show where it is in the library, so now I can click on it, and now I see all the images around it now, because we're in the portfolio, we're not seeing the actual event or whatever on dive only collected a very small number of images for us to look at here today because I have to have releases for everything, but, um, because I can see its exact position in my portfolio than any photos that I took around that are going to show a cz well, so now I can see all of the images that I took in that same general. Area or that same its two thousand nine was when it was taken, and if we were looking at my full portfolio would see a couple other images from that same shoot right there, and I could add those as well, simply by going here, I could say, oh, I want to add this one, and I just simply click on it. And now it's added to that target collection as well, yes, I was from, like an external hard drive, and I end up moving around the files, my external hard drive and I going to have problems in my collection because it's wreck offered saying files that have moved. Okay, so you haven't a bad premise in your question, actually, so the question was based on a premise that it's a good of good idea for you to move files around and it's not it's, not ok, and you don't have permission to move files around. So and this is something that I discussed pretty heavily in all my light room courses, which we're doing a light room course in a month from now that will go over the entire work flow, but in that, and I'll give you the real brief of the abbreviated version of it, and that is your image is need to come into the hard drive, and then they stay there and they never leave the hard drive, so you put them in the position where they're going to be, and then you tell light room where that is, and you never change that they always stay in a folder the same name, the same hierarchal structure, and then that's where they stay, and if they get moved to say an archive, then all you have to do is tell light room. I just moved them to the archive and that's it, but you never move them around and that's why we use collections because we don't have to move stuff around. We simply reference, and if you keep that constant in your life where you only reference things and you don't move them around, then you'll never have that issue where you're worried about. How do I get from this to that? I don't know where they are like room doesn't know where they are. You won't see that because you have referenced rather than moved right now, the moving is an old way of thinking because it used to be in photo shop, especially like back in two or three or whatever when there. We didn't have layers we don't have undue at one point and so we would literally make copies every time we did something significant we'd make a copy of it and then we go from that one and then a copy and then a copy so we have twenty five copies of the same file because we kept doing stuff to it and so this is it's a whole different way of thinking now because we no longer half now are making virtual copies that don't actually take up any space because we don't we no longer need to know where things specifically are we just make references to them and use them in kind of a virtual world way have you need to access from another laptop on adore system? How will it look? Okay, so if you want to access the same files from two different systems, then what you're doing is you're you can create your your light room catalog and the files on the hard drive and just move the hard drive back and forth they don't need to rest on your computer at all they can just be on that hard drive and they can go to any computer on earth happens to have light room and then you'll be fine and those collections will actually stay within that catalog and so you can move those around I'm going to show you in a minute how we can actually make these catalogs somewhat portable is, well, even small sections of the catalogue because of collections so let's, let's go back to our our discussion on this set of important selections that we're making, so we've we've decided on these final selections for our images, so if I want to do something to do so there's different ways I can accomplish that, the first way is obviously highlight them export them is j peg send them to the printer of the printer print um e could do all sorts of things like that, right? So that's the first way that I can do it, but the other thing that I can do now is I can take this specific collection and right click it and I can export it as its own catalog, so if I click on this, I'm going to export. This is a catalog, and I can name this as kids shots, and I'm gonna put this just on my desktop so we can find it and I'm in it I can I can do several different things. Aiken just export the catalog itself. But the catalog on ly contains the key words the information what it's done to it doesn't contain the pictures pictures aren't in the catalog, the catalog is just a database. If I want to include the pictures, I would have to then come in and export the negative files if I export the negative files it's going to send out a catalog and it's going to make a copy of all those original files and bring them with it if I include the available previews it's also going to take whatever previews air available and send it with it so as soon as I open it there immediately available and if I include the smart previews, then it's going to send the little tiny raw files with it so that if I don't include these negative files the originals even though I don't have the original files all I have is a little tiny raw previews I can work on him and so I'm going to do that without exporting the negative files I'm in export and right now it's building little smart previews for him and even a lot of these air some of them are d n gs but some of them are tiffs and p s d s and this one's a c r to but no matter what they are it's sending out little tiny smart previews to these and now if I simply let's wait for this to finish but I'm gonna okay so let me hide light room and let me go to this kid's shot area here and open it up and you can see in the kid's shot area there are no original files all I've got is the catalog itself, which is two point five megabytes I've got the previews which are eighteen megabytes and then I've got the smart previews, which is seven point five megabytes so it's a very small set that's going out and now let me just take these guys and I'm just going to reject him so the original files air on those disks I have the files or not on this computer there on those disks and now they're no longer it's I could be on an airplane now and he's gonna be sitting here and I'm off on my own and if I come in and open up this kids white room and I re launch it without so I'm opening up light room and now I have a catalog that on ly contains these files so I have seven photos in this catalog but I can go to this cr to here into the develop and even though the files don't exist, they're not attached to my computer in any way I can adjust the files, I can work on him at a little contrast I can come you know I can do anything you want can't do vibrance the saturation because it's a black and white image but I can do all of that to the images anything that I can do to the regular images I can do and I can even export them so I can export a file uh, as far as I've been able to do about five by seven as a printable image is doable from a smart preview, and it still looks pretty good. So that's, pretty impressive without the files, the files or not here, they're gone. I put them on a disk, and I put them in the cupboard, and I'm off on my plane trip or whatever, and I can work on these files. So these air completely, it is an autonomous little catalog, and I can work like unflagging star can keyword, I gonna just get everything ready, and then when I would if I were to come home and go back to my original catalog, so I'm just going toe. By the way, if you hold down the option key while you click on this, a little dialogue box appears and asks you which catalog you want to use. So I'm going to go back to this the catalog we were using. And so now we're back in these, but notice that this one is a little darker than it was, and if I come up to file import from another catalog and I go to the desktop, go to that kid, shoot and just just show it, this is the catalog I used to make some changes and hit choose it's going to import the changes that I made to that little image and it's only one. So the only one was made, and I'm gonna import the metadata and develop settings only and hit import. And now the changes have been made to this file that were done there, and I can now go to this file here because now this file is no longer needed and delete it because all the changes that I made was on when I was on the road can come back into this master file, so if I'm have a big huge all of you said you have a catalog with a lot of images, so when you decide that you're going to go and do something with them, say you're going to be on vacation and just want to mess around with images on the plane or something like that just highlight one year exported as it its own little catalog go off and play with it, and when you come back imported back in and then you have all your changes that you've made and you can throw the original in a way. But that's, why those smart previous air so important? Now I'm gonna have to go back in and plug this drive back and so hang on one second while I unplug and plug in these drives again. There we go. So the drive they're going to come back online so that the images are all available to me again. Um, just gotta wait for himto show up there blinking right there they are on dh now, the files air available. But you can see that this one's been brightened up a little bit from what we did in that other one. Um so that's the value of using smart collection. So again, justus recap, when I'm looking for something in a very large catalog, I first start with a series of keywords and instructions for light room to sort. Then I take that sort that's automated, and I go in and make another collection that's a normal collection turn it on. Is that as the targeted collection, and then just scan through that automated that the smart collection, and just choose the ones that need to go into the final. I'm the final arbiter of that situation, but the light room is what's delivering me the options that makes sense to everybody. Good. So, paula, we talked about your situation where we had last section. We talked about the idea of of using, like, coming up with the things that you want to happen to every file that comes in from your cameras, so we create an actual develop setting and then from that in the in the developed and let me just recap here, so we went to the developed and we go to our developed drop down menu, and we set defaults and those defaults when we set him were specific, and we talked about that being here's a mark three camera here's the serial number and there's theis so so those are the three things that we can set as the default for that camera in our camera default, but then paula was asking, well, what if I want to be specific, to say, a lens setting or, you know, a shutter speed or whatever? Well, at that case, what you're going to do is you're going to create smart collections, so in our case we would come up and we create a smart collection, let me, uh, I mean, get to a bunch of images here, and I'm going to create a collection of smart collection, and we're going to call this, uh, wide sure, why captures on dh, we're going to put this in our collection discussion, and I'm going to then choose camera information based on the aperture, and I'm going to say the aperture is less than she was a, for sure less than four, and I'm gonna get create so there's all of the images that have apertures less than four and I could I could say is and then have a very specific aperture but if I want to say all things that are less before now I have a friend who does a lot of architectural work and so what he does is he creates a smart collection called um wide angles and he creates he says okay, I need a we're gonna go back down to the camera and we're going to go to our focal length and we're going to say our aperture I mean our focal length is because he's looking for very specific ones so he says I need whatever is twenty four if I have a twenty four millimeters shot I need to see it so these air all twenty four millimeter shots and then he highlights the entire set of twenty four millimeters shots and he goes into the develop module and then we go down to the lens correction and we turn on the lens correction for on lee the twenty four millimeter shots so that's how we take we're now we're combining the concept of a default setting that comes in which we learned about last section and now in this time at this point we're going to take that and combine it with smart collections so now you've got the default changing all of the basic stuff on the image and then it's coming through the smart collection which says here's all of you twenty four millimeters shots highlight all of those and turn on whatever lens correction needs to happen for that twenty four millimeters shot to see how that works. So you're smart collection khun b something that's pre set up and it will constantly feed those images to you and if you take that smart collection and double click it so we're going to double click that white angles and we're going to say um is and let's go to the date capture day is today now if you just import a bunch images today it's only going to show you the twenty four millimeters shots from today highlight a mall do what needs to be done tomorrow that collection is going to change on you tomorrow it will be nothing because you shooting thing today but the next day when you import something and you go to do it it will show you on ly the stuff you imported that day because it's the stuff you shot today so it will constantly be evolving for you and you can just simply important stuff highlight all just click on that one so in this case we have nothing eso itt's not a good idea for us to show this, but if if we had something that we'd shot today, it would show us that and then we would just go and simply click on that smart collection highlight everything fixed that whatever issue is with the twenty four millimeter with a fifteen millimeter whatever lends you happen to be using and then that solved same is goes for an f stop same goes for on ice so setting the same goes for anything of that nature you consort for it and correct it all in one big chunk because it's all going to be the same um and and by the way, when you are looking at those white angle shots the in light room five the new auto feature and here in the upright the area is amazing so aiken taken image that has like for instance, say this image where you can see that it's kind of off kilter and if I just hit level you see out see how level that is now it it found it finds the horizon based on some kind of voodoo technology or whatever but I have been amazed like there have been images where I think there's no way it's ever going to find the horizon and it and it does a pretty good job sometimes it's off sometimes it doesn't work, but in most cases it does a good job finding their horizon lines. So um okay, so that's the process of using smart collections to then fix camera issues or lens issues or whatever that are specific like paula was asking so um paula's paula got the longest question answer so um okay I mean, let me see what else we're gonna cover here uh, any questions so far we would see a lot of them are things that I think we're potentially have topic so check out the advanced light room course that's coming up with jared next month but a lot of them let's see questions about whether the light room folders work with external hard drives and or the cloud and our light room collections are not likely unfold about later on collections. Oh well ok, so that's a good question and I think that's probably worth exploring collection's air only looking at folded photos that aaron folders on your actual hard drive so it's it's looking a folder on your hard drive and then that folder area is looking at a folder that's on your hard drive where that folder is doesn't matter in fact, that folder could be on a server that folder could be in a drop box that folder could be on creative cloud it could be anywhere as long as you have const an access to that folder through your computer in any way, shape or form you can use it so for instance, I can I can import a folder into this light room catalog from my home computer and while it's a slow connection it will still see it and it can still work on those files at home the only caveat is that the light room catalog must be on this computer has to be on the resident this computer on the resident hard drive um it could be on a plugged in hard drive like a usb or a firewire a thunderbolt drive but it can't be on a network drive I can't just open up a catalog from some you know network drive but the folders that it's referencing khun certainly be on any drive anywhere even a network dr no problem um so then the answer to that question then is the collections if the folders can then be if if light room can see the folders then the collections khun see the folders and that's fine, it'll work on dh. That brings us to the concept of published services. Published services are virtually identical to collections except they have an external component to them so let's scan down to our published services here um and you'll see that I have options for a hard drive published service something on be hands facebook flicker and smugmug those are the things they ship with hard drive be hands facebook and flicker are the ones that come with light room on behan's is part of the creative cloud so if you're creative cloud member you have a membership to be hints which is a file sharing type of site s o u khun set up a situation there smugmug is where I deliver my images to my clients on dh so if I open this up you'll see that all of my clients here I have ah folder and it says there's zero images in him because those images are on, you know, various other catalogs but it's looking at the server in the sky and that's where it's getting all that information so it knows what jobs I've delivered even if they're not part of this catalog because it's basically a collection with a connection to another outsourced another external source. So in this case in smug mugs case what's happening is I create a collection here inside of my light room and it takes that collection and publishes it on the web for my clients to see and then when I change things here like a virtual or I mean like a like a smart collection, it actually sees the changes and it pulls those changes in and then when I publish it, it replaces the stuff. So for instance, if I'm on facebook and I just an image to black and white and then I re published it will then republish the black and white version of that back to facebook so I have the option of interacting with something external from light room on the easiest way to show this is to show it in a hard drive set up so for instance, uh, all of us have some kind of tablet or iphone or whatever where we show pictures to people and you want to keep that is up to date as possible because, you know, you're walking around like, oh, look at my kids and then you don't have it on there because you you didn't synchronize it or whatever in this case, you can create a hard drive published service that will publish photos to a specific place on your hard drive, and then you can then tell itunes, too, just synchronize that folder to your iphone every time that synchronizes, and then every single day you'll always be update with the latest pictures of whatever you want on your iphone, so let's let's actually create that so that you can see the process of now utilizing a published service with collections. So the first thing that we do is we're going to create a smart collection we've already done that. So we created a child, uh, smart collection here called child photographs, right? And they're no longer black and whites only, but we created this child photographs, so if I want these to constantly be showing up on my phone so I can show him to clients or friends or whatever I am going to come, the first thing I do is get the name here um so I'm actually going toe right click this and I'm going to tell it to rename it but I'm not really going to rename I'm just going to copy the name so let's actually rename it toe just child photographs and copy the name and renaming so there's child photographs is the name of the collection and it's a smart collection so it's constantly grabbing stuff if I add new photos with the child in the keyword it'll pop in there it'll just automatically at it don't have to do anything to it. So then when I come down to my published services I'm going to create a hard drive published service I create the set up and I have to put it in a specific place so the first thing we're gonna do is say uh, life photos for iphone and then I'm going to tell it I want it in a specific place so I'm going to choose that place got to go into my pictures folder and I'm just going to choose inside of the pictures folder I'm not gonna put him in a sub folder actually let's let's deal let's put him in a folder called child photography and then I don't need to rename it and I can include videos if I want if there any videos in their choose the this how good a file I'm putting in there so the quality ninety percent quality srg because whenever we send stuff to the web we're doing srg be on dh then size size for us we'll just leave them the way they are whatever size they happen to be will leave him at that size but you could the scale them down if you wanted to you could put some sharpening on him and then you could put a water mark on him if you want so we have just created inside of this published service what kind of image we want to send out and we're going to hit safe and now that we've got that here we're going to right click here and we're going to create a smart published folder smart published folder is the same as a smart collection but it's part of the publish right so now we just have to say these were kids and we want it to collect and we got to go uh source and it's a collection and the collection is called what that's why I copied that ok so the collection is called child photographs and I'm going to hit create and now we'll hold on we're not getting him so clearly we have an issue here um all right well let's edit this the other way we can do is simply search not sure why it's not seeing that specific folder but rather than look for it we can always search for that same issue so we're gonna look for our uh, other meta data keywords and we're going to say, child, and we wanted play in there, didn't we? I think we had play in there so keywords contains play. There we go. So where we're just searching the whole catalog for those? But we've created a smart publish for that. And then if I hit published it's simply taking all those images remember, we set up the criteria when we set up the published service for the hard drive that we want j pegs their exercise x quality and it's it's literally using that prescription and sending these out to that folder. And now you can see these are the new photos to publish. These are the ones that have been published. And if for some reason I went up to our collection here and let's, just go to our little smart collection of the child photographs and let's just take this, uh, let's, take this one here and let's turn it to black and white. I'm gonna hit the wiki for black and white. And so that changes that one the black and white. And when I come back to this smart published folder, it now sees that there's a modified image to republish so these air publishing currently these have been published, and this one's modified and needs to be republished and when I hit publish again, it will go and take the original one, and pull it off, and put the new one on so it's interacting with an outside source, and that doesn't matter if it's a hard drive, or if it's facebook, or if it's flicker, or if it's, smugmug or wherever it happens to be, it'll just work because it's just going to it's treating it is another source and it's interacting with it, and they can see what's changing on the other source. In fact, smugmug is probably one of the best examples of ah, of ah published service that's out there because it's completely interactive with service itself. I can actually choose what price I want from light room, so I can choose the price structure for the clients folder from light room, and then it will publish to it, and then I can change everything from its I could die again, even put in the password for the client inside of light room. So I never actually have to go two smugmug to do any of the services because it's all inside of that published service. So the published service, if you want a really good example of public service, the smugmug, I think is the they've done the best job with published service. The important thing though to note then is that we have an interactive so if I go to the actual pictures folder you can see here that I've got child photography now right there and see see how that kid's folders there that kid's folders a sub folder because I created this folder here see that so any folder I put underneath this is going to be a sub folder so I could create another one you create another smart folder and I could call this uh land scape and I could just say this one needs to be landscape photography and when I hit create it's going to pull in anything that says landscape on it so that if I go to um set of folders here and I click on say this one and I add landscape to the key word when I come back to my published service oh it's in the collect I didn't put it in the right so see I said it's in the collection landscape there is no collection landscape so I need to tell it other metadata keywords contain landscape it's safe and then boom I got a lot of landscape photos in there and now all I had do is hit published and they will go to that hard drive and then when the next time I synchronize my phone all of those images will come on the phone the same is true of if you were to set up you know, a public service for smuggling or something like that it would just every time you got to this you could just hit published and you can also it published by right clicking a folder to you can just right click it and say publish you don't need to actually go to this button so you don't even have to be looking at him you just right click it and hit published and it will publish everything and so you could just highlight as you know all of your different folders publish him with every out even looking at him and it would just constantly be feeding anything new so every time something new came in it would just automatically add it to that to be published looks like you have a question uh it's just like you said you can re population smugmug but states on facebook where you cannot change it how does it do it and publishes a new one? Okay if so, some some publisher services have the ability to actually go in extract it and like on smugmug if it doesn't have the ability to extract it, it will just published a new version of it. So if you change it publishes a new version, which isn't a bad thing because now you've got more, you know, facebook posts so but I just wouldn't publish you know, a change every day to it because then you people like I keep seeing the same image getting changed a little bit you know but if you change it to black and white or something that it would re published as a black and white um let's see let me take a look at what we're doing here now okay, so, um the next thing I want to talk about um is the so we talked about collections specifically and we talked about published services and how they're just a little bit different from the collections but the next thing that we need to talk about is the ability tio export those things so we already talked about exporting him as a catalog right? The other thing you can do is export the published I'm sorry the collections smart collections as settings so that you can use them on other let's say you set up let's say you set up like ten different smart collections and you wanted those smart collections to be used on different computers or you wanted to send the smart collection to your friends so that your friend can do the same kind of collecting activities. So if you had created a really tricky amazing one with lots of different you know if ands and buts and you know can't be this and must do that you can go to this but our two this smart collection and you can right click it and you can export that smart collection to the settings you're all you're doing is exporting the settings themselves so when you do that you're just saving it somewhere wherever you want to say that so this is child photographs I'm going to just say that on my desktop and hits save now you can also right click any of these folders and you can import a smart collection setting so I'm an import one that I saved earlier and that's this one the black and white documentary search so I click on that that's gotta siri's of settings that I had already set up and I exported it doesn't exist in here right now and I want to bring it into this light room catalog I simply hit import and there they are and it's not it's not searching someone else's so if you sent this to me it's not searching yours is using your criteria and it's searching mind based on your criteria and this is what I saw I think it should be an interesting thing for people to d'oh send each other your search criteria like make a search criteria that if you find amazing stuff from and then export that search criteria and send it to a friend and have them imported and see what comes up because it will be interesting to see whether crappy stuff came up our good stuff came up you know because my one point eight might be great for me but you know, someone else's like I never shooted that's only my worst stuff is in one point eight, so I'd be interesting to see between friends like how different those settings really become but it's important to know how to then pour out those types of settings because you can work pretty hard at making smart collections for yourself that will do very automated processes like you could, for instance, one of the things that you most likely should have is this one this smart? This is a smart collection that's imperative no key words if you double click this, the criteria is key, words are empty and if you look at that there's all the images that don't have key words on him oh my, I've got four hundred one photos that need to have key words on him now here's the danger if I go to this one and I type in dog and added, it disappears and I don't get the chance to add a whole bunch of key words to it right? And so I have to be smart about the way is my smart previews so what I will do on a regular basis then is click on my no key words smart collection highlighted highlight everything in the smart collection and then I will go up and create a new regular collection and include all the selected photos and I can put that inside of my discussion here, and I'm just going to call this two key word and hit create, and now I have a regular collection that I can come in and say, ok, I'm in a key word, this and this is so this is a cathedral, and it is night, but see, they're still there, right? So I can go through the entire set and just kind of key word, and then when I'm done key wording, all of them, I can simply go to this one, right? Click it and remove it or delete it is not, by the way, I'm not deleting the photos, I'm just deleting the collection reference and hit delete, and now if I go back to that little smart, no key words and I scan down, those church ones are gone, the cathedral ones are gone, so if you if you know that you are, see that I'm not disciplined enough not to hit the in turkey, you know, I mean, and then plus, if you're using the spray, can that literally, as soon as you spray on, they'll just start disappearing on you because they have key words now, and so you have to you have to be disciplined about the way that that's, why I will do the smart collection highlight a mall create another collection that is my to do list and then go through and key word those and then just get rid of that collection that makes sense good okay um the last thing to talk about on dwi very briefly touched on it is the virtue of those smart previews if you're using collections and then you're exporting these things as as catalogs themselves so that you can work on him elsewhere it's very important that you use those smart previews because now you can actually have an entire I can fit my entire portfolio in smart previews on my laptop even though it's a this is a solid state hard drive and it's very small but I can fit the whole thing on there and still work on it but I couldn't fit my entire portfolio on my laptop because it's you know almost two terabytes worth of photos so I can't fit that but I can fit it as smart smart previews I can also transfer a catalog with smart previous very quickly so I can take a wedding that would be thirty gigabytes and if I make him all smart previous and want to transfer that to say my post production house you've got and it I consent it to him and it takes twenty minutes top loading a set of eight hours to upload so the smart previous really really really ah huge light white lives there's a light years, I want to say light room advancement, but it's a light year advancement for light room because it allows us to make things really portable, but the place that you're going to create those portable catalogs is not necessarily job by job. Sometimes it's going to be image used by image use and so that's, where you're going to need to get to use used to using these smart collections so that you can create a collection with an automated process and then right, click that collection and send it out its catalog, and then take the catalog with you, check it out, and then take it on the road. And when you come back, you can just import settings back in. So I just it's important for you to get used to using those smart previews I build smart previous on every job that comes in the door, and we talked about the import process in the lasts in the last segment, but as you're importing those, make sure your building those smart previous, because then when you're exporting and it doesn't take very long toe export you, khun, when you if you right, click this and you export, this is a catalog in the catalog settings you notice that it says, build or include the smart previews. If you're building him, it will take longer for you to take it on the road if you already have them built, including him takes no time at all, and so it just copies him over so it's very quick process, so if you build them on the import, then when you export that something is a catalog and want to take it with you, all you have to do is tell it to include the available previous and the smart previews that you've already built, and it will take just moments and it'll be out the door, grab it, take it with you, unplug all the drives and then just use that one. One catalog. You couldn't work with smart reviews, and he did the actual catalog or the actual find the only place that you actually need the rial file is when you want to export anything larger than about a five by seven. So if you want to export an eight by ten print, if you want to export, you know, a sixteen by twenty canvas or something like that, you need the original file, but otherwise, if you're blogging, you don't need the original file, um, I just haven't run into a circumstance where I can't, um oh, the the only other place that you need it is if you need to zoom in on a file like let's just say you're zooming in here in this case when I zoom in, see how close I am to that window, but the file is pretty, you know, the windows along way away. That's a big file if I'm on lee of a if this and you can see that this tells me I've got the original file and the smart preview if I disconnect this file and I don't have access to it, then when I zoom in, it won't zoom in all the way because it's not the full file, so it'll zoom in about half way. And so if you need to really inspect how sharp something actually is or what you know, whether there's a little too much noise at full, you know, one for one, then you either need the one for one preview or the full original file available to you to see that. But if you build the one for ones and the smart previous on the way in, then you have the ability to select images and zoom in and see one hundred percent, and you have the ability to adjust them. Just remember that once you adjust something, it throws away the smart preview and builds a preview from throws away. The one for one previous builds a preview from the smart preview, which means that your preview will be smaller. So do your selection first, then do you develop if you're using smart previous for that process? Yeah, quick question from eveyone lake and ingenuity if you didn't create smart previews when you imported them and you have a large catalog, can you do it now? Yes, and sames for one for ones to andi, in fact, you can actually create a smart collection that will tell you what has previews so I can go to hear and say, these are the ones that have smart previous so everything I collect here is automatically showing me these air, all of my images that already have smart previews now I could also double click this and say instead of has smart previews is true, its faults and hit save, and those are the ones that don't have smart previews. And so now I can highlight all of the images and go up to the library module, go down to the previews area, and I can either build standard previous one for one previous or smart previous, and I can discard them if I want to, so for instance, that's a this has smart previous if I turn this back to is true this is really useful if I'm like ok I really have got way too smart too many smart previous that my catalog is just insanely huge I can just go in and say everything has smart preview highlighted and then go up to the library menu previews and aiken discard those and then suddenly my catalog hold the whole size will shrink and the same is true with discarding one for ones so you have the ability to look for those types of things as well but it's all in that library drop down that's beautiful I love that the answer in the collections class to can you build that is yes using the collection using using a smart collects my no less so the and and in the end everything you do in the collections see if you can do a smart collection first because if you're scanning through images constantly looking for you're wasting a lot of time even if you don't have any key words written at all you probably in your weird photographer brain no one aperture you shot it out you know and so I'll search for things based on I'll be like I know I shot it on the mark to camera and I know it was horizontal so aiken search for mark two and horizontal and I know that was shot in two thousand nine er and probably it's in a folder that has something with canyon written on it and if I put those into a smart collection loan behold, I will have you know, one hundred images to look at that air close and one of them is going to be it so as opposed to scrolling through even if I went to two thousand nine alone and and that's important if you go to my in my folders in my portfolio section I divide everything by year rather than by, you know, wedding or this that if I do it by year then if I know what I'm looking for, I can go to my calendar on you know, I cal and I can just search for the client name and that will tell me the date it was shot and then I all that's two thousand nine click on two thousand nine and all two thousand nine shows up right and then in the library filter you can even go further and say I want, you know, two thousand thirteen july sixth that's july sixth, right? Some just I can't stress enough the importance and we talked about that in the last session in the automation process and we're talking about it now light room is a factory it's an automation factory and you really if you get to know it and if you utilize its capabilities toe automate the process then suddenly you have the ability to do things much quicker you're you're not sorting through images now you're hunting instead of gathering and I'm hunter not together. Okay, so let's, go ahead. You know when you were asked, I did deray wanted to know if you change the target collection you have to make. So if you change the target collection do you have to make a new collection? Or is there another way to change that target collection? Okay, so any time you make a collection, you can just by simply pushing that button and you create a collection, it has the option to set it as the target collection that's down here s o that's just a convenience if you go to any collection and right click that collection you can set that one is the target collection, and once I do that the target collection moves off of the previous one and onto this one it and what happens and this is important to realize. So when I click on it, you can see all of these guys here have the little grey dot, so if I zoom in, you can see they'll have that gray dawn on them, okay, that grey dot indicates they're in the target collection watch what happens if I right click here and change this one and said it is the target collection that great dot disappears because this is now not in the target collection, but it didn't remove this from the collection it was in, so all it's doing is putting a target on the collection, and when you hit the bee key or click on that circle, it is literally just shoving it into that collection and that's the end of that correspondence between the file and the and the target collection itself that the but all in all it requires is a right click of any collection and then set it as the target collection. I think fantastic, we we have some time for you guys want to ask questions in here? We've got more to come from online uh, you know you've talked about it. You've talked around it a lot during this second, uh, a durham does jared suggests putting images all images in the one catalog separated by folders, so collections work I currently create a separate catalog for each shoot don't talk that way, okay, so that's a great philosophical discussion on, and I'm going to do a real quick a recap of adept another quake and other courses, and in march we'll talk about it in great depth, right eso on that three day course, but here's here's, the low down, you have two options you can create a catalog for every single job you do or you can create one catalog for a year or you can create one catalog for everything you ever do on dh there's advantages and disadvantaged all of them the disadvantage of having one catalog per job is that light room is not learning from what you're doing for instance, I can if if I have one catalog for every job and every job moves into it moves out of it than all of the collections that I'm creating all of my smart collections all of my regular collections all of that stuff that I'm doing the key words all the stuff that I'm doing is being collected by the catalog for future use so then even though job you know the smith wedding leaves light room it the next wedding that comes in benefits from all the things I did to the smith wedding and so as that one comes in then the smart collection is sitting there waiting I don't have to recreate the smart collection it's just there and so as it comes in then whatever new job comes in the smart collection automatically sees those and sucks them in and starts working with him because it's one catalog so I have found that over the course of and I've had the same literally the same catalog from white room one beta from the original light room one beta the big public beta that they launched it's the same catalog that I'm using today as my working catalog I have not changed the catalogue I've just updated every time I've gone to a new version and so I've been my catalog has been learning from me for a very long time, and so all of the different collections that I use and all of the different key words that I use on a regular basis are are in there and so they're just available to me at all times. So that's the advantage of a one catalog for every job it's called a working catalog situation you could go the opposite direction and do one per job and there are advantages to it, but they're they're minuscule advantages, but they are in some circumstances there are people that I would recommend do a one one catalog per job, but in our in our course next month will literally go through three or four different work flows and show when that's a good idea and when it's a better idea to do a working catalog. So allen also asked if you can export and import smart catalogs between mac and pc absolutely everything in light room is cross compatible, so even the presets everything works light room just works on itself so it's fine, yeah fantastic on one from charles hamilton khun smart collections be updated in relation to time say the last thirty days yes yeah so you could you can set up a situation where it's only looking at today it's looking at yesterday it's looking at the last x number of days or it's looking at last month or last year or you could go specific from this state to that day yeah, I'm past like any other questions in here yeah, they moved the catalog from one system to another if something goes wrong with the one sister yeah, absolutely. The catalog is very easy catalogs and here in my light room folder which is where light room wants to put catalogs into this folder here inside of your pictures folder inside of white room on day there's just catalogs and so this folder here um this is the folder we're using right now and you can see in that folder there are three main files there's the previews there's the smart previews and then there's the port folio catalog itself on dh then there's these two locked files here those are those air basically auto saves that are happening so that if for some reason there was a crash you could open it and it would take you back to the last second you were on when you close these things disappear when you quit it all you need is this that folder right there take that folder and move it to any computer and open it in uh in light room and you're back online and then it's just going to be looking for the photos. So the question the real question is, do you have photos? And as long as the photos or somewhere where you can plug goes into another computer than your fine so just make sure that your and that's why I always keep all of my photographs in a drive that's portable because then I can move them from computer to computer a supposed to. If all of my photos were on this drive here, then it takes a long time for me to get him off of here onto another computer, so I'd rather just the bulk of what you have to transfer is the photos. And if the photos are on a movable drive than the catalogs very easy to pour back and forth. So if your files are portable that drives a portable is the catalog mirror across the systems are how did like you have a system here and there's one at home you're working how well, how do they synchronize like there's? Well, ok, so you're not going to synchronize the two but anything I do here and work on here, if I go home and I open up the studio computer, all I have to do is do that again that file import from another catalog and all I have to do is if this is on my network, I just point to this catalog and it will suck in every change that I've made here into the main studio computer so it's very easy to pull the data in that you've changed so it's just a matter of synchronizing the two they're not not synchronized automatically you tell it I did something here pull it in and we did have another question come in why view on the lake wants to know if you use the keyword hierarchy no, I don't pay much attention to the keyword hierarchy necessarily that you khun let me explain what that is so that people understand so keyword hierarchy is simply if I if I have a key word called mother of the bride mother of bride or something like that, then that keyword presupposes that I'm in a wedding right and that wedding presupposes that there's people in it and so then that and it since it's a mother it's a woman and so there's a siri's if I taken mother of the bride it should also automatically assume that there's a woman in there and that it's at a wedding and so I should get two or three key words out of one key word typing it in and so if you create the hierarchy which you do here and your key word list, you start creating hierarchies if you create those hierarchies then when you type in a keyword than the parent keywords to it will come in so wedding would be the parent and then uh female and then mother of the bride because you're getting from general to more specific right? And so if you do that then you just type in mother of the bride and like three or four key words would come with it and that's the idea behind the hierarchal keywords I don't really get too involved in hierarchal key words because I'm not searching in that way and if you do hierarchal keywords you can run into the problem of having too many key words you could have instead of five or ten key words on an image which is reasonable you could end up with thirty or fifty or one hundred because each key word might have a hierarchy to it and they're in the ridiculous hierarchies they're not hierarchies that are important and they're not hierarchies they're going to help you on a search they're actually going to hinder you because if you have so many search terms on your image, google is going to look at it go I don't know what that is you know that could be a wedding it could be a dog shoot it could be I don't know what it is and so the more key words you have, the less potent those key words are and so I prefer to stay fairly potent in my key words and try and keep him around ten or fifteen on by doing very specific. And if I could be more specific about the key words I'm using, I confined the images faster. And then I'm not seeing a spamming google, which is another issue. So I they're useful, and I think they're more useful in a stock photography situation. If you're providing images to stock photography companies, then hierarchal makes a little bit more sense because they want to. You know, you're not looking for google to find you. You're looking for your stock people to find you when they're typing in. I want a metaphorical shot about pain and suffering and pharmaceuticals, you know, and so then you need, then you want much more. You want things different, so I'm not looking for that.

Class Description

Understanding Collections in Adobe® Lightroom® 5 is crucial to a powerful portfolio. Take a deep dive into collections with Jared Platt and learn how this powerful tool will help you organize images, find lost gems and weed out the outdated.

Software Used: Adobe Lightroom 5