Collections and Folders
Now let's do a little bit of directory management over here on the left hand side so you can see I just hid my navigator by clicking little flippy triangle so I can see where I am in this hard drive area so and in the catalog what my viewing well right now I'm viewing the previous import I don't want to see all of my photographs sure you can click right there and you can see all of the photographs quick collection will talk about here in just a little bit in the folder pail here you can see that we can see our hard drive and we can see our folder name so that's the one that we set up when we were in the import dialog box well you can see that it's also got a little flippy triangle so had we made sub folders inside of that folder that show up right there but let's say I'll just click that sit or clicking on my hard drive uh let's say that we meant to set up that year folder dead damn it I should have made a two thousand thirteen folder in that folder needs to be in the two thousand thir...
teen folder are you going to go over to the operating system to do it? Hell no because light you'll screw like cream up not that you can't get out of it but you just don't do that so what we could do instead is we could right click the folder name remember how I said that light room is right click happy so here we go what do you want to do? So what I want to do is I want teo make a two thousand thirteen folder and put that folder in it well it's going to be faster if I renamed this folder click rename two thousand thirteen now that folders named two thousand thirteen in ify right click and I say show and finder I come over here oh it really did it it really renamed that folder two thousand thirteen and that was even faster than going to your operating system and trying to rename and do stuff like that so we'll come back to light room now let's say that I want to create that sub folder you know c l big island so what are we going to do? We can control click again and we can say create folder inside two thousand thirteen so now you know what I should've done on import right seal big island and if I'd had the wherewithal to select the photos first it automatically pop him in there let's just go ahead and do that so quick cancel come back over here and click to select one and just do the universal select all which is command an imac control and the pc select him all they're all highlight is now we can come over here control click the folder the target folder where you want the new folder to be create folder inside two thousand thirteen name it whatever you want, make sure turn on includes selected folders, photos is on and click create and now light room is going to go through see how is telling me the top left what it just did, it says, moving files so now if I click that flippy triangle now that I have a folder inside of that folder, then I can see that and that flippy tryingto lets me determine what I'm seeing. Another important thing to note on this is that you'll notice that I have the two thousand thirteen folder selected, and I'm seeing all of the folders that are in the sub folder. You may not always want that kind of you you may on li wantto see what's in the two thousand thirteen folder or you just want to see what's in these sub folders. You may not want to see all of it in the I guess what you call the parent folder. All right, so you can change that behavior by anybody want to guess right clicking so what's the thing you want to effect, I want to do this thing, but I don't know how the heck to do it right click the thing and you'll get all the options that you can possibly most of the options that you could possibly do most of the actions so now what I can do here is where is that it should be show or hide? I'm not seeing that in here there it is all right do as I say not as I do so to change the behavior whether you're seeing everything that's in all folders nested or not then you click that little plus sign that pier next two folders and you can turn off show folders in seth holder so now when I'm on two thousand thirteen I'll see anything I only see those photos on I'm actually in that one so you know, that could be definitely important to you same question so I'm just a little confused about the folders going so those images are going to be in also that hard drive folder and then they're also going to be in another folder two on the right side well yeah, but this is so any time you're in the folders panel over here you actually affecting the directory structure on your hard drive through like room so what we did was we started out with just a single folder and then we decided we wanted to create a nested folder situation so we did all that right here through light room so you can think of this as your what is it on a t c you're my computer your directory my computer or on the mac it be a finder window so you can think of that section right here as you're changing the folder structure on your actual hard drive okay, but remember this is just pointing to those folders okay? The pictures that you're seeing here in light room live in these folders on your hard drive so this is just a way for you to view and manage the directory structure through lie room so what we did was we created we renamed original folder two two thousand thirteen from big island and then we created a sub folder inside of two thousand thirteen so now if we go over to our hard drive, I'm right clicking and you can say show in finder now I see that oh light room really did it so I'm in my pictures folder, which is where we made the original folder to begin with. Now I've had a folder called two thousand thirteen and inside of that one now I've got another folder that specific to my location inside of that folders where all of your images live, where did you put them on the right side when they were did you? I'm confused about the locations this's where I get tripped up because I like do too much and then I think I have two sets of full two folders in different locations so on the right side didn't we do that? We did. We imported only important we created a folder, right? Oh, and so then you make sure you name that folder the same folder that is when we came into the library module here in lightning we renamed that original folder to something else. Then through light room we created a sub folder in the renamed original folder that we made. Okay, that makes sense. Yeah, so we just renamed it added another folder inside of it and touched the pictures into the sub folder all that's just to explain that this is where you should be doing your directory restructuring if it needs to take place is right here in light room not over here in the operating system because if you do it over here then light rain is not gonna know about it. Case in point if we take this picture right here and let's say I gosh we're going to be that let's shove it out onto the desktop now I'm in the operating system I come back over here to light room and I come appear to this folder or this image and let's see where is it going to show me that it's missing go back to grandview let's see, I think it's this ally got here yeah, there it is this folder can be edited using it smart previous remember we made pre smart previews only imported in light room five in case our files were offline. So it saying, hey, you can edit this if you want, but I don't know where the original file is because you moved it outside alliance. It has no idea where it is. Now that can you re link it? Absolutely. So what you can do is you can copy the file name. Do you know you can select things in a dialog box? Select actual text in the dialogue walks in that pool. So rather than writing it down or memorizing what? That file name is just selected here in the dialogue press command, see or control c to copy it. Come over here to locate in the search field of your computer. Paste it. Yeah. That's a good one, huh? And once it finds one image, then it says, hey, if there are other missing photos in your body, do you want me to go ahead and re link those two in your light less? Please? Light room. I'm sorry I went behind your back. I won't do it every day. So that's just what can happen when you're moving around so just a couple of more things on the library module here and then we will take some questions and we'll go right into spraying on the ratings and our photos because we cannot wait for that you're not gonna believe how fun it is so the other thing over here just related to directory structure that we're changing in the library module in the folders panel in the library module you might be tempted from this point to create more sub folders in this sub folder you could scroll down here and you could say, well, I've got a burr mealy ads and I've got hella kony is in here and I've got work is in here I mean you could have an organization party within this folder why do that? You can create collections so it's a little bit better in collections or just albums saved albums in light room so if you are tempted to really have a organization party over here in your hard drive folders where you imported these images restrict yourself to the minimum because it just makes things more complicated I'm not saying that you can't have ten more folders inside of you know big island but just think about where you're spending your time is that a useful thing if it's to divide photos up further no make a collection in steps what we could do is we could come down here and say oh well from here here's where my orchid start and they go all the way down let's say right here and I could just create an album or a collection of those were kids. Okay, so just think about what you want your directory structure to be and try not to make it too complicated knowing that you have a lot of organization power with collections which our albums so that's why I wouldn't have a party over here. I'd have the party down here in collections, not apparent folders, a couple of more things just to mention so we can go ahead and create that that collection we've already got it selected, so I may as well do it so we could just come up here tio file or library and say new collection when create album there or better yet, come over here to where it says collections and his clique the little plus sign and say, create collection so now and call this orchids you see now, down here under collections, I must not have him all selected. Now I've got an album or a collection called orchids, so I could come back up here. Now I could drag those other photos into us if I wanted teo this is just to kind of give you an idea of the things that you can do select them and then I can click and drag them into that album now is it creating copies uh, pointers to the original files so whether you're viewing all of your photographs, the previous import or your viewing files in the actual directory structure on your hard drive or if you're viewing an album, are the collection rather, the collections are just pointers back tio, you're hard drive where the photos actually live, so you're just creating pointers or aliases on the mathlete column an alias, I think on pcs they're shortcuts or something like that just pointers back to the same files. So this on the left hand side is just different ways to view your images, you know, where are you? Are you in the catalog? I'm being all my pictures, my previous import, and my on my directory structure in my hard drive in the folders, panels, that's where you are right now, you're still seeing the same set of pictures or are you in the collection, which will show you obviously, whatever you put into the collection, which will be a subset of pictures that air on your hard drive there, so that's kind of the difference between, uh, those few things. One more word about the library module before we takes a few questions and maybe a little break here is that you notice you've got this quick develop panel over here this is really unique because what we've got is exposure, clarity and vibrant, but they're little arrows this is the on ly place in the program where you can make relative changes so let's say you had an image over here or siri's of images I don't want those all selected let's say I had these images selected and I'm in the developed module and I make some corrections I'll just do a little something so we can see a change to a little something come back over here to the library and let's say that uh that photo those photos are too bright or they're too dark I need teo teo do a relative change. So with these little arrows right here what happens is instead of being a precise numeric exposure setting for example I can say oh, just increase it so whatever it takes, whatever it wass and increase it or decrease it so it's a relative change instead of what you get over here in the developed module which is an exact numeric change. So when you make a change in the quick developed with those little arrows light room goes into the develop module and it looks at what the setting is and then it adds to your subtracts from it so that's an important thing to know why well, let's say you printed a slew of photos and they all printed a little bit too dark but you just want to brighten them a touch all just for that printer, then you can do it right here and the quick develop module okay saw and do that it's reset all there they are back to the originals. So that's the difference that's the only place you can make relative changes as faras develop setting so just a little bit more of this setting a little bit more of that setting question of so my question was about the collection, so I've made a long hit a collection list on my light room, and for some reason I have, like so many thousands of photos, and I just haven't you know, I don't have very good work flow, but to delete collections, I can't figure out how to delete them on wandering if you know how oh, we can do that, so just come over here and to the collection so quick to activate it and dis right, click it and say the late don't feel bad because it's not intuitive. I can't think of another program that says right click happy is like room at all, just like I can't think of another program that sets presets in the way of that you have to do it in a light room, put the poppet menu, then do the thing and do the same to the thing it's really right click happy so really, if you all I can't find anything no matter what it is just right click the thing that you want to effect and you'll probably find the option right there now that leads into what if you delete that collection, does that mean the photos were gone? Absolutely not. Click back over here in the folders paint remember watch where you are we're in the folders panel on the hard drive those pictures are all still there here's the collections panel our collection is gone, which means our little album of pointers is gone but the photos were still there, so lisa what's your workflow for me? I'm a folder guy because I don't use light room, but I'd like to with your workflow you go to maui and you shoot at five different locations do you make folders for every one of those locations? Or do you like to do collections because they're doing almost the same thing? What's the power of collections well, collections doesn't make any change to your directory structure on your hard drive, so you end up with fewer folders, but yeah, when I go out on a shoot so you know that I've got the year folder and then I make a location folder and that's where all the photos from that location when I go to hawaii, even if we island hop, I don't divvy the folders up in my directory structure between the location is just like a general location, you know, I was in colorado, texas, you know, and then from there then I can select a subset of those photos and make a collection out of it. So, like, you can think of, I think of this area right here is, like my big shoe box of all of my pictures remember how we used to have actual printed pictures in a big box or in an album, you know? Then you take what you take the best pictures out of the shoe box, and you go teo eckerd's drugstore, and you put him in an album, right? Because they're your best pictures, they're the ones you want to show off or create projects with so that's when you would make a collection, and because it's a virtual thing, you're not duplicating, you're not creating a nested folder situation from hill over here on your hard drive, you're just making collections. You can also put collections in folders so you can have a folder of albums collections. So when we get over to my master catalog, you'll see that I have a a folder of collections, which is like a folder of albums in the real world you could think about taken. I'm gonna take all my hawaii albums from all these years, right? And I'm going to stack them up, you know, big actual albums with the adhesive paper and you could say, I'm going to put those in a big box marked hawaii. So that's, what you could do down here in collections to and in fact, you get a default of collections built in called smart collections, and we'll talk about these when we get back from break, but this is just a folder, and if you were to zoom in, it looks like a shoe box, didn't it? So this is all the smart albums that light room has set up for you, but it's groups them into a collection set or a shoebox for folder having one think about it called smart collections, so I don't do a whole lot of structure and organisation and so far is the part dr directory structure I do tiny, but they're so year location and then if I'm want to divvy it up from there, I use collection that's great, fantastic answer and makes a lot now I get it right, especially with collections so and in those collection folders you can say, like, hear my maui collections, and then you go in there and they'll be one for flowers when for beaches, one for sunsets and you and then you just have your big mouth folder ok? I know we have ah question in the audience but I'm going to throw one more out and because I know of the way light room works you were just showing us those library quick develop adjustments in the increments do those change like I'm going to make four different settings on my individual images and then when I come out here and I increment incrementally make those brighter when I go to the individual's those increments will have changed so I can then adjust them from there when I dig in deep exactly okay, yeah, great yeah so anything you do in the developed module is numeric setting so if we make an exposure change it's exactly a one point five o exposure change here if I go back to the library module and I start clicking these arrows their relatives was going to take that one point five change and it's going to increase it even more even more when I go back to the developed module I see those changes now re adjustable again great thinking all right, one more and then we'll go to break well this this might be a segway into the next session I don't know you could tell me if we're going to cover it later but in organizing so you go for a relatively flat structure with more general notion of place and then you use collections to organize things in a bunch of different ways with keywords do you find yourself being duplicative with keywords along the same lines as as what you're doing in your collections and your folder structure? Part one I'm not sure if I know so, so for example you've got two thousand thirteen is a folder you've got big island, a sub folder in a collection you might have pink orchids yellow were kids? Do you then also do key words for those so it's part one? Part two is if if you've got a camera where you're doing geo tagging with the gps says, turn on is it necessary to do keywords with place? Or is that something that can be brought in automatically? Great questions I'll take the second one first if you're shooting with the gps and able camera that's assigning location data to the images there's absolutely no reason in the world toe add location keywords because it's all that meditate a searchable so you wouldn't have to put location. But if you were not shooting with a gps enabled camera, then you might wanna add location as a keyword or going to the mat module in assigned location data for it they're so part one is I don't I also do general keywords, so if I've taken the trouble to create a collection a sub collection of let's say best of the organs or whatever I wouldn't go in there and add that is key words because cured you really your way of finding a subset of images more quickly? Well, if that subset if all the images I would search for living the collection, then there wouldn't really be any point of adding a keyword because really, you're only doing that to find them across multiple collections or multiple folders in your hard drive structure that light room knows about. So I don't really do precise keyword ng except for when I'm gonna submit for stock, but then I do that on an individual photo basis, so I keep were general like I would go back into the library module here if we were doing this for real, we get into my master library, you'll see that, you know, I'm not going to go in and in keyword orchids had keyword hawaii and flowers and then I would create a collection of orchids. I would not then go in and keyword as orchids unless I thought that orchids were going to appear in other collections, and I wanted around all of the work it's up that might live across all of the collections, and that would be a reason tio be a little bit more, finally focused with your key wording that answering that, okay