File Renaming and Metadata Presets
So when we left off we were in our import dialog box so in this case just for demonstration purposes we're copying the images already live on my hard drive into the light room library way our leading light remove them from point a to b so we were coming down here in all the customization options on the right hand side of the screen and we get down to file renaming so it's been just a couple of minutes talking about file renaming there's all kinds of of conventions that you can use but library has several built in templates that you can adjust and save your own so for example you can have a custom name which just gives you a field that you enter even if you do this as a a n'importe preset you get a little bit field blank that you can type in what what have you so I like the custom name thing because I like to add a location that's just my own convention you might want to put a client named there that might be something you could do so all these templates you can use in as you change the...
m you're going to see an example appear right down here sample so as you move through these different templates you can see what you're going to get should you choose to use that particular template but the really cool thing is that you can make your own so let's click the little poppet many little poppet menus right here next to template in the file a renaming area of the import dialogue and let's just come down here to edit. No, this is basically what most of the pre set or template editors were goingto look like so it's just given you a place where you can customize how you want your file names to be. So a lot of people like to put the date in here, so I'll just give you an example, come to click all this stuff and zeroed out and we'll start from scratch. Eso a lot of my photographer buddies, including the great scott, kill me. Oh, great scott kelly he started the national association of photoshopped professionals and photoshopped world, which I have the joy of teaching it pretty often so he likes to put the date and they're so what he does is he comes down here and he puts the year so from the additional section, each one usable sections excuse you an idea of the things that you can have tucked into that file ning so from and date he will do a two digit year, and as you do that, let me just get rid of that little hyphenation it there as you do that you'll see this little blue little oval appear, so anything that's a variable that you set up here in this file name template editor is going to show in blue so that stuff that the day is going to come from the metadata of your shots so light room is going to say, oh, I need to look for the day and I'm going to include a two digit date that's what the y y is for so what you would end up with this is shown in the example right here fourteen so that's what we have so far you might want to put a separator in between these different variables that you set up for your foul names such as maybe a hyphen see how now in the sample I've got fourteen dash so it's showing me what my family's gonna be there, you might want to do an underscore, you know, whatever you would like the next thing that scott does actually doesn't put a separator there he he goes in ads let's see a two digit month and you can just say insert if it doesn't appear there but it'll pop up there now we can do a separator and here's where you might do a custom text field so we could go down here in the additional is custom techs down here at the very bottom of custom tex insert so now we see that if I were to go with this, my files would be fourteen for the year so I chose a two digit year o one for the month because I chose a two digit month and again you're seeing example see the y, y y y and the mmmm so that lets you choose know which one you want and then we're going to have an underscore here and then untitled well, any time you put this little custom text field in there you're going to get an actual field over here on the right hand side that you can type in that client name or like I like to do the location so that is just one idea and then of course you might want to add a sequence to that you've got several pictures that you want to bring in and you will so then you can come down here under the numbering system and you can choose to insert a sequence however many digits you know you've got a bunch to choose from here and if it doesn't pop up into this example filled up here quick insert so now that is the kind of file name that we would get so that's one popular naming convention like a sandal slow photographers that use that but in all honesty the date is in the meditating and you can always search the meta data across one catalogue so you may not want to put the day in your family that's up to you but it is in the metadata and you can search and I'll show you how to search on dates using the metadata in the library, so just so you know, that stuff is in there, so once you get this template set up like you want, don't click done, just come back up here to the preset poppet menu and at the very bottom, say, save current settings as new preset, and then that gives you a little area where you can give it a name, and so you can call that, you know, whatever you'd like, we can call this one leases name's something that's meaningful to you, and then from that point on, that template was clicked done is available in this list over here once you save it is a pre set, so you don't always have to go in here and she's edit to get to your custom template it's available right here in this list and that process that we just did from utilizing a poppet menu, going down to the bottom of that poppet menu in choosing edit, creating our preset and then coming back to this poppet menu at the top of the dialogue and choosing save and then coming back over here to that original pop up that we started with that is the exact process for every preset that's available in the program that what we just did is what you're going to do, so any time you're customizing anything over here on the right hand side, no matter what module you're in, if you see a poppet menu of choices and you know that there's going to be an editor at the bottom of that poppet menu and then this is where you're going to set up your preset for whatever it is. And then you're going to go back to the poppet menu at the top and that's where you can save it, and then when you're finished, the preset you made will always be available from that menu. That's the process for every single preset in the program so just can be kind of confusing if you're like over where the heck are my presets? And how did I even save a preset it's that process? So pop it, man, you poppet many profit menu, because your question so maybe this sounds strange, but this light room pull that in that minute, out of out of your image, so you don't even have to put the month and day, innit? When you ok how a great question so let's, just go back to our preset here real quick, so anything that you put in this area, so we added the date. The month custom text field in a sequence number those air all variables so in the situation of the date both little little blurbs we've got here the year in the month my room is going to look at the meditate in your picture and it's going to pull that so anything that shows up in blue zaveri it's not going to be the same for every image you import now things that are not blue like those separators that I put in there either the hyphen or the underscore see how they're not blue it's just like a piece of text you know you could put anything you want in there just doing that to give you an example uh entering a non variable into that field but yeah exactly lightning was looking into the metadata and pulling that just really really handy if you don't change the custom tax from untitled does the sequence number uh reset backto one every time that you do in import so say you import ten photos in you don't change it it's untitled one two three four five six seven eight nine ten and then you import another ten photos in are they gonna have that same exact name oh no they will have my room won't overwrite like that so let's keep going on eleven going with that yeah okay yeah with the sequence number but when you enter the custom text like this or shoot name see however here see before I didn't have that field available to me see how that custom text and I can click in and I can type o these air from maui so now look at my sample name I've got the year the month separators in whatever I typed here plus the sequence member and the extension which I just used to leave as is and you can lots of lots of variety here ever case in lower case who cares so I just leave as it is but when you have one of these other presets chosen that maybe does not have that custom name variable in there like I was to say date final name see how now I don't have any place to enter that custom text so personally I like adding a custom text field or shoot name field in there because I like toe personalize that file name be it with a client name or my case a location so just keep in mind all the different things that you can do here so any other questions on naming conventions okay and again the date is in the metadata but I still like having the date in the family I don't know I can search on it without adding it to finally my still like to have it so you all figure out what works for you and again don't worry about going back and redoing ten yearsworth photos on your arm dr pick a naming convention if you've not already established one and move forward with it, give yourself permission to do that. Next thing we can do down here and I'm just using this whole scroll bar on the right hand side of the import dialog box is we can choose different things to happen to our photos upon import and this's where's. I mean, the whole program is powerful, but, gee, dolly, look at that. So what can we do to an import? We can apply a develop preset what's, a developed preset that's. Any of the default pre sets that are included in the developed module and the develop module is where we start changing the photo record that points to the original image. So if I want teo apply any of these presets so here some black and white pre sets that are built into the program, you know all these different filters. Here's, more black, white presets, black in what tone process you want, teo, have a c peotone developed preset applied to this particular import of images. You can just have it happen right there now does this mean that you can't get out of it? No, of course, if you apply a pre set upon import, you can always get back to the original image when you're over in the developed module matter they're imported, but if there's something that you want to do to every photo, you may as well save yourself some time are there using a default preset or created preset over in the developed module and we'll do that tomorrow together and apply it right here so just hope you're starting to see the time saving aspects of light room because they're pretty awesome color presets and these are all built into the program, so you already have them all effect process you want to add some grain? Do you want to add a a rounded corner of fetch with a vignette, etcetera? Now the general presets air really nice if you want to run an auto tone pre set, which is just going to adjust your colors a touch, then you could do that I tend to leave that stuff turned off punch will give you a little bit of clarity, so if you find yourself always adjusting something on every single photo then applied on import, we'll save you some time now when you start creating your own developed presets and those are created in the developed module, then they will appear here under the user presets area. So what I have are some specific presets for cameras because I like to apply different settings depending on which camera I'm using and I applied different settings if it's imagery that I'm going to submit for stock because there are some very specific things things that you just can't do and get your images accepted a stock photography to be sold, so I have those this presets so that's where your develop presense will show up once you start adding them is right here. Next thing down is a metadata preset case let's give that a click this one doesn't really have a template has admitted this part of metadata release where you can put in your creator in your copyright information, so of course, light room can't guess what that is, so I have these different presets apparently I didn't shoot it all in two thousand twelve hello zero this year so you can edit existing presets or create a new one so let's, just take a look at this. I'll go ahead and choose edit, preset and in by applying this stuff on import just put it out of your mind and don't even think about it again. So here we've got the edit metadata, presets, dialogue and basically the only two parts that that I concern myself with our the copyright area and the creator area. So this in bed your own personal information into the meta data of the file, it travels along with the file, so let's say you sell stock photography, you know, through any number of services and some designer download your image and they really really love your stuff and they want to try to figure out a way to contact you maybe it's not evident on the stock side of who took this photo how do I find more of this? Maybe you need a siri's for you know, some promotional materials or what have you if you put your information in here, people confined you if you don't put your information in here, it would be very difficult for somebody finds you fall. They have got a picture of something, but if you put this information into the file, then you're attaching your information to it so it travels along wherever that picture goes. If the person looked into the metadata, they would find out who took that picture so important things to put up here we are going, teo put what option g you can put your copyright, so what I like to do is press option jeonnam acker all to guiana pc that gives you that copyright symbol, and I always put the year so let's say let's make one for two thousand fifteen, so copyright two thousand fifteen space whatever the copyright should be underwear, there is your personal name and in my case or maybe it's your studio named whatever you like to do from the copyright status poppet menu, we're going to choose copyrighted and this in no way is doing anything to the photo that's going to keep it from physically being snatched should you put it out in a while somewhere at a big size which you should not be oh so this you know, if somebody had a conscience maybe they wouldn't feel it but then when we go to the web gallery module on wednesday we're all gonna learn how to size down our images my room's going to that force so we're not going to be putting stuff out on the web that lends itself to being stolen the stuff will post want me there you have to do much with so if you want teo put something up that's in the public domain you can totally do that and you could type a little note in here about right usage if he wanted teo another thing that I do is I have a page on my website called don't stale my picks which might lind somebody to believe that something bad she's thought about this but you could just put whatever you are ellen there that you want to your district domain name just a way to get back to you now I can come down here to the creator part this is where you can add even more information so I put lisa snyder I would not put my home address in there if you got a p o box that's a great thing to put in there or are you just leave the address blank? Because who needs to know your address anyway? Seriously, because we're going to come down here and put an e mail address in there, so if anybody wants to contact you, then get in touch with you through email or through your website, there we go. And if you want to see you could add this kind of stuff, are you? And now how we're going to say this is a preset? This is important. We did it just a second ago, back to the top of the dialogue that's going to be hard for you to remember for a little while because every other adobe program gives us like a plus sign somewhere or a save button a little bit different hair and light room, so you're going to trot back it to the top and you're going to come down here and save current setting czisny preset in this one I made, I might put police the two thousand fifteen or two thousand fifteen lisa or what have you? And then you've got that in clint dunn. So now when you come over here, when you're importing, you can choose which metadata precept that you want key words, it's, this is a really fabulous place to start your key wording. So I like to do my keywords in two batches first when I'm importing what is common about all of these photos if there is anything you know it could be a client ming if you're a portrait or wedding photographer or an event name if your sports photographer or if you shoot according to location like I do, then I could add location data there if I wanted to so what's common to all these images that we have selected here well, they were taken in hawaii atacama to separate and what else is coming about them flowers and that's about it that's about as far is I could go and I wouldn't want to take it any further because wouldn't be anything that's common across all of these photos and I'm importing so teo man, is your key wording tour a little bit better start with over our king general things in the import dialogue and then what she have gone through and eliminated the rejects or the bad photos that you're not going to keep around? Then you can go in and start fine tuning those keywords to be more specific for those photos, but you know if the photos aren't gonna hang around, don't spend a whole lot of time fluffing um anyway okay, so that is key words and then the next thing you want to do there we go on my ad big island destination where do you want the pictures to end up now this is important because this is where light rain is going to start affecting your directory structure if you have choosed if you have chosen one of these options that actually physically moves the photos or in this case copies them from one place to another you gotta tell it exactly where you want him to go but it's fabulous because you get it tells you what's gonna happen so for me I like tio put my pictures in your folders and then customize them by location okay? So not only did I location into the final name I'm like a folder with that with that location on there so what we're going to do here is I'm going to say hey light room I want you to put these folders or put these pictures rather into a sub folder what's the name of that so folder okay, so right now I'm going to say big island so whatever folder I have active right here my room is going to make a sub folder inside of that folder or a nested folder if you will with that name so what we're going to do is I've already got that folder here so I'm just going to go ahead in say si il big island okay, so now if I scroll down here look at this area is showing me exactly what's gonna happen exactly where those pictures are going to go now on the organized poppet menu, I'm going to tell it into one folder because by default light room wants to organized by date so what you would end up with in that case let's just go back to organized by date that in this case light room is going to make a folder whatever year the photos were taken in again that's coming from the metadata and then it's going to make another folder with a date name me see if I can make that pain a little bit bigger so that didn't help us and he did it usually the panels on there if you mouse over point your cursor at a dividing line, it'll give you a little arrow and you can make the panel's larger smaller this was not not let me do that, but anyway, this right here is two thousand thirteen dash whatever month dash the day so if I let light room organize these folders by date, I'm going to end up with a you know what of dated folders I don't want that I want one folder lacked room let me put them into one folder that's named such and such don't make five million folders for every date that I shot and put the pictures in there so that's why I like to come up here and choose organized by into one folder but this may differ for you if you are not, you know, moving if you're copying or photos from one place to another, and you've got that directory structure all set up in that original location, then you might say, organized by original folders, and that would preserve that directory structure to wherever you're moving the photos to. But I like one folder, and then again, you could just come down here, and it gives you an exact preview of what you're going to get. So now you can see that, okay, inside my pictures folder, because that's active light room is going to make and, you know, what's going to make it cause it's got a teeny tiny plus sign, it's going to make a folder named that and that's it's not going to create a bunch of nested folders. So be very careful in this section right here, the destination in section, and really look at these options, and then scroll down and take a peek at what's goingto happen before you click import, but that's not to say you can't change it once you do import it, but do you pay attention? Teo, that particular part? And again, this is showing you the hard drive I've got multiple hard drive, so if I collapse that, see how I had the little flippy triangle to its right pointed down that showing me all the options inside if it if I click it again it collapses it like a window shade so now I can see all the different hard drives that I have available to me in this particular computer so you just start by clicking the hard drive you wanna add the patriots tio and then customizing that directory structure right here in this dialogue do you have questions? You just good question on the keywords through the keywords go into the metadata as well for search engine optimization okay, great, great question anytime you add keywords to a photo it gets tucked into the metadata and that travels along with the photo wherever they go. So if you're submitting for stock photography, you want a bunch keywords because people have to find your image in order to buy them and there's a bunch of people didn't stock photography so that's the great thing is if you use light room and you took all those keywords in here, then they travel along with that photo which can save you a little bit of work during the submission process because you don't have to go through and type all that stuff again because it just travels right with it which is great good question thank you okay, so now we can come down here and that's pretty much it however before we click the big import button here let's take a look at this little area down here at the bottom see how it says import preset it's kind of great outs hard to see and then over here on the right it says none we get a little poppet menu save current settings as a the reset so that's how you would say even import pre set so you can kind of think about the import preset as, uh being a folder of pre sets that you like are grouping of pre sets that you like applied when you import so this import preset includes which metadata precept did you apply? What keywords did you apply? Is there a developed setting that you applied on import so you could conceivably have multiple import presets according to different things? So now you're beginning to see how oh my god, what a time saver! How have you lived without light room? So it again when you're adding these presets it's all gonna be poppet menu based so hunt for the poppet menu in that poppet mini there's going to be a save option and when you click that then you're going to be able to give it a name so you might name this one specific to camera or let's say uh, what I shoot these where that shot him with a five d I could say, ok, I shot it with my five day. So I know what camera and it's just kind of a general preset. But for general, I probably wouldn't have those hawaii keywords in there. But what I could say here is five d hawaii not always shoot flowers on their son nine times out of ten, you know, or hawaii five d flowers, just to give you an idea of the level of customization and again when she said the stuff at once, then, is quick, quick, quick, lickety split. For the rest of the time you're using. This program is going to supply these presets.